The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, October 03, 2022 at 7:30 P.m. - 8:30 P.m.

White Rock Community Centre

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for October 3, 2022 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT Council endorse the following meeting minutes as circulated:

  • September 20, 2022 Regular Council meeting; and
  • September 26, 2022 Public Hearing (Bylaws 2438 for 1091 Stayte Road and 2439 for 14937 Thrift Avenue and 1441,1443-45 and 1465 Vidal Street).  

4.

QUESTION AND ANSWER PERIOD

In accordance with the Council and Committee Procedure Bylaw:

Question and Answer Period will not be conducted during the months of September and October of a Local Government election year. 

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

5.1.a

DEANNA PEDERSEN AND CINDY POPPY, WHITE ROCK EVENTS SOCIETY - WHITE ROCK PROMENADE SCULPTURES COMPETITION 2023 UPDATE

Deanna Pedersen and Cindy Poppy, White Rock Events Society, to appear as a delegation to provide an update for the 2023 White Rock Sculptures Competition. 

5.2

PETITIONS

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

6.1.a

ENGAGED COMMUNITIES CANADA SOCIETIES - DAYTIME WARMING SHELTER

Upkar Singh Tatlay, Engaged Communities Canada Society, to attend to answer questions in regard to the Daytime Warming Shelter for Fall/ Winter 2022-2023.

6.2

CORPORATE REPORTS

6.2.a

EMERSON PARK ADDITIONAL PLAYGROUND EQUIPMENT - CONTRACT AWARD

Corporate report dated October 3, 2022 from the Acting Director of Engineering and Municipal Operations titled "Emerson Park Additional Playground Equipment - Contract Award".

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated October 3, 2022, from the Acting Director of Engineering and Municipal Operations, titled “Contract Award – Emerson Park Phase 2”; and
  2. Direct staff to award the project to install design Option 1B to Habitat Systems Inc. in the amount of $131,771 (excluding GST) as endorsed at the September 20, 2022, Regular Council meeting.

6.2.b

2022 COMMITTEE ANNUAL REPORTS

6.2.b.a

ARTS AND CULTURAL ADVISORY COMMITTEE - COUNCILLOR MANNING 

Corporate report dated October 3, 2022 from the Acting Director of Recreation and Culture titled "2022 Arts and Culture Advisory Committee Annual Report". 

• RECOMMENDATION

  THAT Council receive for information the Corporate Report dated October 3, 2022, from the Acting Director of Recreation and Culture, entitled “2022 Arts and Culture Advisory Annual Report.”

6.2.b.b

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE - COUNCILLOR TREVELYN

Corporate report dated October 3, 2022 from the Director of Planning and Development Services titled "2022 Annual Report - Economic Development Advisory Committee".

• RECOMMENDATION

  THAT Council receive for information the corporate report dated October 3, 2022, from the Director of Planning and Development Services, titled “2022 Annual Report – Economic Development Advisory Committee.”

6.2.b.c

ENVIRONMENTAL ADVISORY COMMITTEE - COUNCILLOR KRISTJANSON

Corporate report dated October 3, 2022 from the Director of Engineering and Municipal Operations titled "Environmental Advisory Committee 2022 Annual Report".

• RECOMMENDATION

  THAT Council receive for information the corporate report dated October 3, 2022, from the Director of Engineering & Municipal Operations, titled “Environmental Advisory Committee 2022 Annual Report”.

6.2.b.d

HISTORY AND HERITAGE ADVISORY COMMITTEE - COUNCILLOR TREVELYAN

Corporate report dated October 3, 2022 from the Acting Director of Recreation and Culture titled "2022 History and Heritage Advisory Committee Annual Report".

• RECOMMENDATION

  THAT Council receive for information the Corporate Report dated October 3, 2022, from the Acting Director of Recreation and Culture, entitled “2022 History and Heritage Advisory Committee Annual Report.”

6.2.b.e

HOUSING ADVISORY COMMITTEE - COUNCILLOR MANNING 

Corporate report dated October 3, 2022 from the Director of Planning and Development Services titled "2022 Annual Report - Housing Advisory Committee".

• RECOMMENDATION

  THAT Council receive for information the corporate report dated October 3, 2022, from the Director, Planning & Development Services, titled “2022 Annual Report – Housing Advisory Committee.”

6.2.b.f

PUBLIC ART ADVISORY COMMITTEE - COUNCILLOR CHESNEY 

Corporate report dated October 3, 2022 from the Acting Director of Recreation and Culture titled "2022 Public Art Advisory Committee Annual Report".

• RECOMMENDATION

  THAT Council receive for information the Corporate Report dated October 3, 2022, entitled “2022 Public Art Advisory Committee Annual Report.”

6.3

STATUS UPDATE OF COUNCIL'S 2022 TOP PRIORITIES

Council's 2022 Top Priorities with new activity comments provided for information:

• Solid Waste Pickup for Multi-Family:  Staff have submitted an update report to Council for consideration on September 20th.  Only two (2) responses to the RFP were received on the closing date of September 14, 2022. September 20, 2022 Council voted to set aside a decision on this project pending further information. Staff will investigate options concerning potential extension of the RFP award period and report to the new Council with more detailed information and seek direction on moving forward.
  
  
• Housing Needs / Affordable Housing: Following referral back to the Housing Advisory Committee (HAC), recommendations for an Affordable Housing Framework from the HAC were endorsed by Council at the July 25, 2022 meeting. Staff are working to prepare a more detailed report to present to Council for direction and next steps.
  
  
• Community Amenity Contribution "Shovel-in-the-Ground" Projects:
  
  - Emerson Park Playground Upgrade:  Council selected Option 1b to add a playground structure for older children.  Staff to seek Council approval on Oct 3, 2022 to sole source the installation to the proponent that presented the selected design in the Sep 20, 2022 Corporate Report.
  
  - Maccaud Park Upgrade: Turf installation, garden beds and bike baffles (chicane) to be installed before official opening  early October.
  
  - Helen Fathers Centre Street Hillside Walkway: September 20, 2022 Council approved an amended budget of $3.4M for the project and three (3) readings of a road closure bylaw as per section 40 of the Community Charter. An opportunity for public input into the road closure bylaw will be provided at the Oct 3. 2022 Council meeting.  If Council adopts the road closure bylaw, staff will initiate steps to remove the three (3) encroachments later this fall and before issuing an RFP in early January 2023.
  
  - Review Options for Upgrading Multiple Hillside Walkways (Road Ends) to Waterfront: Funding application was submitted before the March 28 deadline, no further information as been provided.  

• The City's Relationship with the Semiahmoo First Nation (SFN): 
  
  • At the direction of Council, and in response to the suggestion from Chief Harley Chappell, an SFN flag has been permanently raised at City Hall as a part of this year’s National Day for Truth and Reconciliation.
  • The City supported SFN in delivering its National Day for Truth and Reconciliation event at the waterfront on Sept 30.
  • City Events and Communications staff are working with SFN to evaluate the 2022 Sea Festival and Semiahmoo Days and brainstorm the vision for the 2023 event. The brainstorming workshop is planned for October.
  • Manager, Communications & Government Relations has established a monthly meeting with Councillor Jennine Cook who is now overseeing SFN communications. 
  • SFN Council has indicated that they would like to meet again to discuss and finalize the draft Communications Memorandum of Understanding. This meeting is planned for early January following the SFN election in December.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing and select committee meeting minutes as circulated:

  • Land Use and Planning Committee, September 20, 2022;
  • Public Art Advisory Committee, September 13, 2022;
  • Housing Advisory Committee, September 20, 2022;
  • Economic Development Advisory Committee, September 21, 2022; and,
  • Environmental Advisory Committee, September 22, 2022.

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

7.2.a

ARTS AND CULTURAL ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

Note: Minutes for the September 8, 2022 Arts and Cultural Advisory Committee meeting were previously received for information by Council at the September 20, 2022 Regular Council meeting. They are attached here for reference, as they include the below recommendation made by the Committee in relation to the 2022 Arts and Cultural Advisory Committee annual report that was presented to Council under Item 6.2.c.a. on this agenda.

• RECOMMENDATION

  THAT the Arts and Cultural Advisory Committee accepts the corporate report from the Acting Director of Recreation and Culture, titled “2022 Arts and Culture Advisory Committee Annual Report”, and recommends the report to Council.

7.2.b

HOUSING ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

7.2.b.a

Housing Advisory Committee Annual Report

• RECOMMENDATION

  THAT Council receive the recommended Housing Advisory Committee Annual Report.

7.2.c

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (COUNCILLOR TREVELYAN, CHAIRPERSON)

7.2.c.a

Business Welcome Guide

Note:  Ongoing resources / funding to carry out this direction will need to be considered if Council endorses the recommendation.

• RECOMMENDATION

  THAT Council direct staff to create and provide a business welcome package to any new or recurring business license permit applicants, containing a handout that shares an economic summary of White Rock (with the use of the existing Economic Development Strategic Plan and current business resource guide).

7.2.d

ENVIRONMENTAL ADVISORY COMMITTEE (COUNCILLOR KRISTJANSON, CHAIRPERSON)

Note:  Resources / funding to carry out this direction will need to be considered if Council endorses the recommendation.

7.2.d.a

Vegetation Control on The Hump

• RECOMMENDATION

  Recognizing that White Rock’s waterfront and views constitute a defining feature of our city and that the City has committed (in OCP policies, goals and objectives) to preserving and enhancing the beauty of this asset, including the sidewalks and landscape along Marine Drive, the Environmental Advisory Committee recommends that Council:

  1. Proceed with the cutting of shrubs and bushes on the relatively level (non-sloped) land along Marine Drive, between the sidewalk and sloped area, to a height and at a frequency that improves views of the water and pier.
  2. Establish, as part of the City’s Operational Plan for Parks, a long-term plan and ongoing program for the management of vegetation on BNSF lands. This plan will provide for the stratification of the area to allow for a variety of strategies and planned outcomes to accommodate factors such as invasive species control, natural tree growth and height, erosion control, and views consistent with:
     1. Maintaining the area in a relatively natural state consistent with Canadian Landscape Standard Level of Care Levels 4 to 5 and City Policy 611 concerning the cutting of trees.
     2. Implementing sustainable design principles and guidelines, using vegetation that is resilient to climate change, encouraging native plants and removing or decreasing invasive species. {This site could be used as a demonstration project for removal of invasive species in other City parks.}
     3. Allowing for the cutting of tree shoots that does not endanger the health of the root system or stability of the slope, and allowing for the removal of tree stumps only if other trees provide sufficient slope stability.
     4. Maintaining the area to provide for views of the water and pier from the level of a pedestrian on the sidewalk along substantial areas of the Hump on Marine Drive.
     5. Considering also the views of the vegetation from below along the promenade.
  3. Ensure that all foregoing activities are funded on an ongoing basis as part of the Parks Management operating budget, without decreasing or detracting from resources currently committed to existing Parks Management operations.

8.

BYLAWS AND PERMITS

8.1

BYLAWS

8.1.a

BYLAW 2445 - AUTHORIZATION FOR CONSTRUCTION OF HELEN FATHERS CENTRE STREET WALKWAY

Bylaw 2445 - A bylaw to authorize the construction of the Helen Fathers Centre Street Walkway Project.

Bylaw 2445 received first, second and third reading on September 20, 2022 and is on the agenda for consideration of final reading.

An opportunity for public input will be available at this time.

Those wishing to speak to the bylaw are able to do so by:

• attending the meeting in person; or
• emailing [email protected] or mailing/ dropping off their submissions to Corporate Administration - 15322 Buena Vista Avenue (deadline for written submissions is 12:00 p.m. (noon) on Monday, October 3, 2022) 

Note: Advertising for public written comments in relation to Bylaw 2445 was published in the September 22 and 29 editions of the Peace Arch News.

As of 8:30 a.m. on Wednesday, September 28, 2022 there was One (1) submission received. Further submissions received up to the deadline will be presented on Council "On-Table" at the Council meeting:

• Dated September 23, 2022 - Not in Support/ Comments

*Mayor to call for speakers for Bylaw 2445 at this time

• RECOMMENDATION #1

  THAT Council receive and accept all written and verbal submissions for the public comment process regarding "Authorization for Construction of Helen Fathers Centre Street Walkway Bylaw 2022, No. 2445".

• RECOMMENDATION #2

  THAT Council give final reading to "Authorization for Construction of Helen Fathers Centre Street Walkway Bylaw 2022, No. 2445".

8.1.b

BYLAW 2442: WHITE ROCK FINANCIAL PLAN (2022-2026) BYLAW, 2022, NO. 2442

Bylaw 2442: A bylaw to amend the White Rock Financial Plan (2022-2026) to:

• Add $75K to the 2022 Financial Plan for an environmental study for a property acquisition, funded from Community Amenity Contributions (CACs);
• Add $320K for a daytime warming shelter from November 1, 2022 to December 31, 2022 funded from the Union of British Columbia Municipalities (UBCM) Strengthening Communities’ Services grant; and
• Increase funding for the Helen Fathers Centre Street Walkway project from $1.419M to $3.400M funded from grants and CACs. 

Bylaw 2442 received first, second and third reading on September 20, 2022. It is on the agenda for consideration of final reading.

Note: Advertising for public written comments in relation to Bylaw 2442 was placed in the Peace Arch News September 29, 2022.

• RECOMMENDATION #1

  THAT Council receive and accept written submissions for the public comment process in regard to "White Rock Financial Plan (2022-2026) Bylaw, 2022 No. 2442".

• RECOMMENDATION #2

  THAT Council give final reading to "White Rock Financial Plan (2022-2026) Bylaw, 2022, No. 2428, Amendment No. 2, 2022 No. 2442".

8.1.c

BYLAW 2439, WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (CD-68 - 14937 THRIFT AVENUE AND 1441, 1443-45, AND 1465 VIDAL STREET) BYLAW, 2022, NO. 2439

Bylaw 2439 - A bylaw to rezone four properties from the "RS-1 One Unit Residential Zone" to the "Comprehensive Development Zone (CD) 68". If approved, it would enable the proposed multi-building residential project that consists of 70 purpose built rental apartments ranging from 1 to 3-bedroom units to be built. Bylaw 2439 received first and second reading on July 25, 2022 and was the subject of a public hearing on September 26, 2022. It is on the agenda for consideration of third reading at this time.

• RECOMMENDATION #1

  THAT Council give third readings to "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-68 – 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street) Bylaw, 2022, No. 2439" as presented.

• RECOMMENDATION #2

  THAT pending adoption of "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD 68 - 14937 Thrift Avenue and 1441, 1443-45 and 1465 Vidal Street) Bylaw, 2022, No. 2439" Council consider issuance of Development Permit No. 447 for 14937 Thrift Avenue and 1441, 1443-45 and 1465 Vidal Street.

8.1.d

BYLAW 2438 - WHITE ROCK ZONING BYLAW, 2012, AMENDMENT (R-1- 1091 STAYTE ROAD) BYLAW, 2022, NO. 2438

Bylaw 2438 - A bylaw to amend the "White Rock Zoning Bylaw, 2012, No. 2000 to rezone the property from the “RS-1 One-Unit Residential Zone” to the “RT-1 Two-Unit (duplex) Residential Zone” at 1091 Stayte Road. If approved, it would allow for the construction of a duplex on the property. Bylaw 2438 received first and second on July 25, 2022 and was the subject of a public hearing on September 26, 2022. It is on the agenda for consideration of third reading at this time.

• RECOMMENDATION

  THAT Council give third readings to “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RT-1 – 1091 Stayte Road) Bylaw, 2022, No. 2438”.

8.1.e

WHITE ROCK ZONING BYLAW, 2012, AMENDMENT (CD-66 COMPREHENSIVE DEVELOPMENT ZONE (1539 MAPLE STREET)) BYLAW, 2021, NO. 2397

Bylaw 2397 -  bylaw to amend the "White Rock Zoning Bylaw, 2012, No. 2000" to rezone the subject property to CD-66 to permit a three storey 53 unit development comprised of a mix of ground-oriented and stacked townhouses.  This Bylaw was presented for first and second reading at September 20, 2021 meeting, went to public hearing on October 18 and received third reading on October 25, 2021.  This bylaw is on the agenda for consideration of final reading reading. 

Note: Development Permit No. 421 is on the agenda for consideration under item 8.2.a

• RECOMMENDATION

  THAT Council give final reading to “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-66 – Comprehensive Development Zone (1539 Maple Street)) Bylaw, 2021, No. 2397”.

8.2

PERMITS

8.2.a

DEVELOPMENT PERMIT NO. 421 - 15631 Russell Avenue and 1509, 1529, 1539, 1549 and 1559 MAPLE STREET

Development Permit (DP) 421 for 15631 Russell Avenue and 1509, 1529, 1539, 1549 and 1559 Maple Street.

Note: The Zoning Amendment Bylaw for this property is on the agenda under item 8.1.e.

• RECOMMENDATION

  THAT Council approve issuance of Development Variance Permit No. 421 for 15631 Russell Avenue and 1509, 1529, 1539, 1549 and 1559 Maple Street. 

8.2.b

DEVELOPMENT VARIANCE PERMIT NO. 445 - 15385 SEMIAHMOO AVENUE (DVP 22-008)

Development Variance Permit(DVP) 445 allows for the installation of an oversized fascia sign and a combined fascia sign (fascia sign and electronic message board sign) at the residential care facility and Peninsula United Church development (currently under construction).

DVP 445 was the subject of a Public Meeting held on July 18, 2022 and went for consideration of issuance at the September 20, 2022 meeting.  At that time, Council tabled/ postponed consideration of the Development Variance Permit until the applicant was able to meet with the community and staff to discuss the lighting feature further. 

• RECOMMENDATION

  THAT Council approve issuance of Development Variance Permit No. 445 for 15385 Semiahmoo Avenue.

9.

CORRESPONDENCE

9.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

Note: Council may wish to refer this matter to staff for consideration and response.

• RECOMMENDATION

  THAT Council receive items of correspondence 9.1.a - 9.1.b. as circulated.  

9.1.a

LUNG CANCER AWARENESS MONTH

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Item 9.1.a has been included under correspondence for public information purposes only.

Correspondence from a member of the Canadian Lung Cancer Screening Initiative to raise awareness for lunch cancer and lunch cancer screening.  A proclamation is included for information purposes.

9.1.b

LOCAL GOVERNMENT CLIMATE ACTION PROGRAM SURVEY AND SUBMISSION REPORT AND ATTESTATION FORM

In accordance with the requirements of the Local Government Climate Action Program (LGCAP), the attached survey submission report and attestation form, completed by the Manager of Engineering, are being posted publicly as an attachment to this meeting agenda.

10.

MAYOR AND COUNCILLOR REPORTS

10.1

MAYOR’S REPORT

10.2

COUNCILLORS REPORTS

11.

MOTIONS AND NOTICES OF MOTION

11.1

MOTIONS

11.1.a

METRO VANCOUVER RESOLUTIONS FROM WHITE ROCK

Councillor Manning provided the following three (3) Notices of Motion for consideration at this time:  

• RECOMMENDATION #1

  THAT Council request Metro Vancouver facilitates collaboration and consultation between the City of White Rock and other member municipalities and First Nations, surrounding the City of White Rock municipal boundaries in the preliminary development of long-range and current planning policies or initiatives.

• RECOMMENDATION #2

  THAT Council request Metro Vancouver convene a working-group to jointly plan the development of the Semiahmoo Town Centre, between the City of White Rock, City of Surrey, Semiahmoo First Nation, Translink and Metro Vancouver.  

• RECOMMENDATION #3

  THAT Council request that Metro Vancouver commission a study of the potential effects that may result to nearby aquifers as a result of the development of the Campbell Heights area.

11.1.b

CREATION OF A SERVICE DELIVERY EXCELLENCE PUBLIC ADVISORY COMMITTEE

Councillor Kristjanson provided the following Notice of Motion for consideration at this time:

• RECOMMENDATION

  THAT a Service Delivery Excellence Public advisory committee be created with the goal of providing taxpayers with a formal process for providing feedback on the quality of city services and identifying opportunities for improvement of our existing city services, while balancing the cost for these services.

11.2

NOTICES OF MOTION

12.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

None

13.

OTHER BUSINESS

13.1

PACIFIC BLUE CROSS CONTINUED BENEFITS FOR MEMBERS OF COUNCIL

Councillor Johanson requested this topic be placed on the agenda for discussion.  

• Update of the Council Policy 106 Council Remuneration and Expenses to reflect current practice in regard to Dental and Extended Health Benefits
• Request there be a procedure established for Members of Council leaving their position so they may migrate or convert their benefits including dental to a personal plan with the same provider being utilized by the City (at this time Pacific Blue Cross) whereby they would be responsible for the premiums at their own cost.

Note:  Council Policy 106 has been attached with a potential amendment reflecting the first bullet noted in red

14.

CONCLUSION OF THE OCTOBER 3, 2022 REGULAR COUNCIL MEETING