The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

-
City Hall Council Chambers
15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration


We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

  • RECOMMENDATION

    THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for March 28, 2022 as circulated.

  • RECOMMENDATION

    THAT the Corporation of the City of White Rock Council adopt the
    March 7, 2022 meeting minutes as circulated.

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 


If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing ClerksOffice@whiterockcity.ca with Question and Answer Period noted in the subject line.


As of 8:30 a.m., March 23, 2022, there were no Question and Answer period submissions received.


Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

  • RECOMMENDATION REQUIRED IF SUBMISSIONS ONLY

    THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m. March 28, 2022, including “On-Table” information provided with staff responses that are available at the time.

Upkar Singh Tatlay, Founder and Executive Director for the Engaged Communities Canada Society, to provide a presentation regarding the Engaged Communities Canada Society and Extreme Weather Response in Surrey and White Rock.

Alex Nixon, Executive Director for the Business Improvement Association, to attend to provide an update on their 2022 - 2023 Annual Activities.

Niraj Sunuwar and Dan Casey, Consultants from Urban Systems to attend to discuss the White Rock City-Wide Parking Strategy report.


Note: Corporate report and Parking Strategy report are noted under item 6.2.a

Corporate report dated March 28, 2022 from the Acting Director of Planning and Development Services titled "White Rock City-Wide Parking Strategy Report".

  • RECOMMENDATION

    THAT Council receive the report dated March 28, 2022, from the Acting Director of Planning and Development Services, titled “White Rock City-Wide Parking Strategy Report” prepared and being presented by Urban Systems Ltd., for Council’s consideration and direct to staff to schedule a Governance and Legislation Committee meeting to direct staff on the recommendations of the report.

The Fire Chief to provide an On Table update regarding COVID-19.

Corporate report dated March 28, 2022 from the Acting Director of Planning and Development Services titled "72 Hour Parking Bylaw Exemption Report".

  • RECOMMENDATION

    THAT Council:

    1. Receive for information the corporate report dated March 28, 2022, from the Acting Director of Planning and Development Services, titled “72 Hour Parking Bylaw Exemption Report” and direct staff to undertake a comprehensive approach; and
    2. Provide direction to staff on the enforcement and amendment of the Street and Traffic Bylaw as it pertains to private parking on a public road.

Corporate report dated March 28, 2022 from the Acting Director of Planning and Development Services titled "West Beach Parkade - Utilization of Parking Level 4".

  • RECOMMENDATION

    THAT Council receive for information the report dated March 28, 2022, from the Acting Director of Planning and Developments Services, titled “West Beach Parkade – Utilization of Parking Level 4” and direct staff on public access to Parking level 4 to permit public parking during periods of high parking demand.

Corporate report dated March 28, 2022 from the Director of Recreation and Culture title "Picnic on the Pier Event".

  • RECOMMENDATION

    THAT Council:

    1. Receive for information the corporate report dated March 28, 2022, from the Director of Recreation and Culture, titled “Picnic on the Pier Event” and endorse this fundraising event for the Peace Arch Hospital Foundation;
    2. If endorsed, that Council:

    (a)  approve the request for a Beer and Wine Garden/Private Function Liquor License for the “Picnic on the Pier” fundraising event to be held on Thursday, August 4, 2022, on the White Rock Pier; and

    (b)  approve sole use of the southern half of the White Rock Pier on Thursday, August 4, 2022, from 8:00 a.m. to 12:00 a.m. midnight for the setup, event, and take down subject to the conditions outlined in this corporate report.

Corporate report dated March 28, 2022 from the Director of Recreation and Culture titled "Promenade Sculptures Competition Proposal Review".


The following motion was noted at the February 28, 2022 Regular Council meting:


Note:  Recommendations from the Arts and Cultural Advisory Committee (under item 7.2.d.a) and the Public Art Advisory Committee (under item 7.2.e.a) on this topic are noted later in the agenda (supporting the event).

  • RECOMMENDATION

    THAT Council endorse the White Rock Promenade Sculptures Competition, as proposed by the White Rock Events Society, subject to the conditions outlined in this corporate report and if endorsed, approved:

    1. a one-time contribution of $10,000 funded from the City’s 2022 operating contingency to fund in-kind expenses required to host the White Rock Promenade Sculptures Competition; and
    2. approve a one-time $15,000 cash contribution to the White Rock Events Society funded from the City’s 2022 operating contingency to host the White Rock Promenade Sculptures Competition in 2022/2023.

Corporate report dated March 28, 2022 from the Director of Corporate Administration titled "White Rock Freedom of Information Bylaw, 2022, No. 2421".


Note: Bylaw 2421 will be considered under item 8.1.c

  • RECOMMENDATION

    THAT Council receive for information this corporate report dated March 28, 2022, from the Director of Corporate Administration, titled “White Rock Freedom of Information Bylaw, 2022, No, 2421” and endorse an update to the White Rock Freedom of Information practice that will introduce an FOI application fee in White Rock.

Council's 2022 Top Priorities with new activity comments provided for information:

  • Solid Waste Pickup for Multi-Family: Staff continue to reach out for collection data such as number of containers, frequency of pick up, ownership of containers, location etc.  This data is saved in a format for a customer bulling module similar to the quarterly billing for water service.  The data will also be used for the RFP sent out to contractors through BC Bid.  The project is using considerable resources in the Finance, IT, Engineering Administration, Legal and project areas

    Advice from the technical and industry experts is that the summer contract award deadline is unrealistic, however staff are remaining firm to an August contract award.  
  • Housing Needs / Affordable Housing: Staff are moving forward with the Housing Needs Report 2021 recommendations, preparation is underway for a public workshop to be held in April 2022.

  • Community Amenity Contribution "Shovel-in-the-Ground" Projects: 

    - Emerson Park Playground Upgrade: Playground equipment is being installed.  Staff have applied for grants for up to combined funding of $50K for the use of rubberized asphalt that uses recycled tires.  

    - Maccaud Park Upgrade:  The 95% design package is approved and the RFP will be issued shortly

    - Helen Fathers Centre Street Walkway: The project is proceeding with 100% submission scheduled on March 23 now that staff have reviewed and approved the 90% Detailed Design. 

    - Review Options for Upgrading Multiple Hillside Walkways (Road Ends) to the Waterfront:  Staff are preparing an application for the Federal Active Transportation Infrastructure Fund using the Helen Fathers Centre Street Walkway as the base.  Application deadline is March 28, 2022.  Given the fund only requires 40% City funding and the Walkway is fully funded at $1.55M and another $100K in walkway funding is available, staff plan to bundle two (2) other walkway projects at Dolphin Street and Johnston Road to make a $4M application  The City's share would be the currently funded $1.65M.  

    The assumption is that Helen Fathers Centre Street Walkway is the first priority of this bundle, and will be awarded the maximum fund at 60% of the project total and will be built in 2022.  The other two (2) projects will be built in subsequent years.  

  • The City's Relationship with the Semiahmoo First Nation (SFN)Staff are working with SFN Council to see when they will be ready to meet again to discuss the draft Communications Memorandum of Understanding (MOU).
  • RECOMMENDATION

    THAT Council receive for information the following standing and select committee meeting minutes as circulated:

    • Finance and Audit Committee - March 1, 2022;
    • Finance and Audit Committee - March 2, 2022;
    • Finance and Audit Committee - March 3, 2022;
    • Finance and Audit Committee - March 8, 2022;
    • Finance and Audit Committee - March 9, 2022;
    • Grants-In-Aid Sub Committee - March 21, 2022;
    • Economic Development Advisory Committee - March 4, 2022;
    • Arts and Cultural Advisory Committee - March 10, 2022;
    • Public Art Advisory Committee - March 15, 2022; and
    • Economic Development Advisory Committee - March 16, 2022.

Note: White Rock Business Improvement Area Bylaw 2019, No. 2311 (effective until December 31, 2024) is included for reference purposes.

  • RECOMMENDATION

    THAT Council ask commercial property owners if they want to maintain their funding for the White Rock Business Improvement Association (BIA) levy, requiring a 50% +1 approval rating to continue.

  • RECOMMENDATION

    THAT Council approve the following Grants-in-Aid for 2022:

    Tab/Reference #

    Applicant

    Recommended Grant-in-Aid

    1

    Avalon Women's Centre White Rock

    $2,000

    2

    CARP

    $1,000

    4

    Together South Surrey-White Rock

    $600

    5

    Volunteer Cancer Drivers Society

    $1,500

    6

    White Rock Elks Lodge No. 431

    $1,750

    7

    White Rock Pride Society

    $2,000

    8

    Christmas On the Peninsula Society

    $2,000

    9

    Peninsula Arts Foundation

    $1,750

    10

    Sources Foundation

    $2,000

    11

    White Rock City Orchestra

    $1,500

    12

    White Rock Museum & Archives Society

    $2,000

    13

    White Rock Players' Club

    $1,000

    14

    Mann Park Lawn Bowling Club

    $1,000

    15

    White Rock Lawn Bowling Club

    $1,000

    16

    BC Pets and Friends

    $2,000

    17

    Critter Care Wildlife Society

    $750

    18

    Earl Marriott Secondary School

    $1,000

    19

    Semiahmoo Peninsula Marine Rescue Society

    $2,000

    20

    Semiahmoo Secondary School

    $1,000

Note: Recommendation #2 is regarding the White Rock Events Society's application for the White Rock Promenade Sculpture Competition. A corporate report on this event is on the agenda under Item 6.2.f.

  • RECOMMENDATION #1

    THAT Council allocate 2022 Grants-in-Aid - Arts and Culture funding in support of the following two events:

    • White Rock Pride Family Festival in the amount of $5,000; and,
    • The White Rock Museum and Archives - Morosan: A Retrospective in the amount of $5,000.
  • RECOMMENDATION #2

    THAT Council allocate 2022 Grants-in-Aid - Arts and Culture funding in the amount $5,000 to the White Rock Events Society for the White Rock Promenade Sculpture Competition, contingent that the event takes place in 2022.

  • RECOMMENDATION

    THAT Council approve the Committee to continue to include Item 15: “Actively seek & reclaim underutilized, undervalued, or distressed City Land - Back alleys, former industrial, or subject to easements or right of ways.” in the Economic Development Advisory Committee 2021-2022 Work Plan.

  • RECOMMENDATION

    THAT Council approve the Committee to combine Item 16, “Develop a future plan to repurpose mini commercial economic zones throughout the City - E.g., Back alley becomes a brewery row, creating arts clubs or pop-up theater stations, or creating new city business zones.", be combined with Item 15, “Actively seek & reclaim underutilized, undervalued, or distressed City Land - Back alleys, former industrial, or subject to easements or right of ways.”, in the Economic Development Advisory Committee 2021-2022 Work Plan.

  • RECOMMENDATION

    THAT Council approve the Committee to continue to include Item 17, "Develop a working plan to create a tech friendly environment", in the Economic Development Advisory Committee 2021-2022 Work Plan.

  • RECOMMENDATION

    THAT Council endorse Goal #1 of the Economic Development Strategic Plan: To attract and retain small and medium sized independent businesses that will enhance the existing character and charm of the city

  • RECOMMENDATION

    THAT Council endorse that the City of White Rock, in collaboration with the White Rock Business Improvement Association and the South Surrey & White Rock Chamber of Commerce, create an inventory of existing businesses, perhaps by business type (or sub-type), and use this information to attract newer businesses.

  • RECOMMENDATION

    THAT Council direct staff to amend the second initiative of the first objective from the Economic Development Strategic Plan's Goal #2 to read as follows:

    Take measure to support vibrancy, diversity, locality and charm in all commercial centres by enacting bylaws designed to limit or encourage the number of types of businesses that Council feels there are too many of (as West Vancouver is doing).

  • RECOMMENDATION

    THAT Council direct staff to include descriptive words, such as coach house, laneway houses and secondary suites, that could ideally be permitted on single family lots, in the Economic Development Strategic Plan, in the final action item of the last objective for Goal #2.

  • RECOMMENDATION

    THAT Council direct staff to conduct a survey, through Talk White Rock, on White Rock residents working from home, and possibly creating a focus group thereafter, with the intention of capturing information for the Economic Development Strategic Plan.

  • RECOMMENDATION

    THAT Council endorse Goal #2 of the Economic Development Strategic Plan, "To promote private and public development and projects that will enhance white rock's existing strengths and improve its overall attractiveness and livability", with the recommended changes.

  • RECOMMENDATION

    THAT Council to endorse Goal #3 of the Economic Development Strategic Plan: To increase visitation to White Rock by making the City the most captivating destination south of the Fraser River.

  • RECOMMENDATION

    THAT Council receive for information that the Economic Development Advisory Committee endorse the Annual Report Card Metric of the Implementation Plan as presented by the Economic Development Officer, contingent on several issues, brought forward by the Committee, being resolved.

Note: "Visually Appealing Cityscapes and Activated Alleyways" presentation is provided by separate cover.

  • RECOMMENDATION

    THAT Council direct staff to develop a beautification plan from an economic perspective and an implementation process to make that happen; and

    THAT that the Visually Appealing Cityscapes and Activated Alleyways presentation be shared with the Arts and Cultural Advisory Committee.

Note: Corporate report pertaining to this recommendation was considered under the corporate report section Item 6.2.f.

  • RECOMMENDATION

    THAT Council endorse the proposed White Rock Promenade Sculpture Competition event, on the condition that the White Rock Events Society raises the required amount of money, which will be determined in a corporate report from the Director of Recreation and Culture.

  • RECOMMENDATION

    THAT Council direct staff to assign special event volunteers to gather statistical data regarding attendance numbers, revenue of events, detailed information about attendees (gender, age, where they come from) in a survey format, to demonstrate the impact of these special events.

Note: Corporate report pertaining to this recommendation was considered under the corporate report section Item 6.2.f.

  • RECOMMENDATION

    THAT Council endorse the White Rock Promenade Sculpture Competition project in principle, with the expectation that the organizers raise the required amount of money through donations and sponsorship.

8.1

Bylaw 2419 - A bylaw to amend the White Rock Building Bylaw to reflect changes made by the City of White Rock Tree Protection Bylaw.  This bylaw received first, second and third reading at the March 7, 2022 Council meeting.  It is on the agenda for consideration of final reading at this time.

  • RECOMMENDATION

    THAT Council give final reading to "White Rock Building Bylaw, 2012, No. 1928, Amendment No. 6, 2022, No. 2419".

Bylaw 2420 - A bylaw to amend the White Rock Ticketing for Bylaw Offences Bylaw to replace Schedule B11 for the bylaw to reflect changes made by the City of White Rock Tree Protection Bylaw.  This bylaw received first, second and third reading at the March 7, 2022 Council meeting.  It is on the agenda for consideration of final reading at this time.

  • RECOMMENDATION

    THAT Council give final reading to "White Rock Ticketing for Bylaw Offences Bylaw, 2011, No. 1929, Amendment No. 12, 2022 No. 2420".

Bylaw 2421 - A new bylaw in regard to White Rock Freedom of Information (to add in an application fee component).  The bylaw in on the agenda for consideration of first, second and third reading.


Note: Corporate report on this item was considered under Item 6.2.g.

  • RECOMMENDATION

    THAT Council give first, second and third reading to "White Rock Freedom of Information Bylaw, 2022, No. 2421."

8.2

None

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.


Note: Council may wish to refer this matter to staff for consideration and response.

  • RECOMMENDATION

    THAT Council receive correspondence circulated in the agenda as Items 9.1.a - 9.1.f.

Correspondence dated March 3, 2022 from the B'Nai Brith National Organization of Canada requesting that White Rock declare every May as Jewish Heritage Month in the City of White Rock.


Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. This information has been included under correspondence for public information purposes only.

Correspondence dated March 5, 2022 from the GBS/CIDP Foundation of Canada regarding awareness month in the month of May for Guillain-Barré Syndrome/Chronic Inflammatory Demyelinating Polyneuropathy.


Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. This information has been included under correspondence for public information purposes only

Correspondence dated February 3, 2022 from Circles of Support and Accountability (CoSA Vancouver/ Fraser Valley) requesting a letter of support for permanent government funding for preventative programs in regard to sexual offences and victimizations in Canada (programs to enhance public safety by ensuring a reduction of an offender to reoffend thereby preventing further victimization).   


Additional information on CoSA can be found on the following website: www.vfvcosa.org  


Note: Letter of support included for consideration

Correspondence dated March 1, 2022 from the City of Cranbrook sharing their Union of British Columbia Municipalities (UBCM) resolution regarding funding for public libraries.

Correspondence dated March 3, 2022 from the Union of British Columbia Municipalities providing the response from the Province on White Rock's resolution regarding a Regional Model for Mobile Crisis Response Car Program.


Note:  At this point there are no plans to expand police and mental health partnership teams in the Lower Mainland.

Correspondence dated March 3, 2022 from the BC Electoral Boundaries Commission (Commission) extending an invitation to provide comments on the province's current electoral district boundaries. 


Note:  The Commission submits two (2) reports to the Legislative Assembly with recommendations for the next two provincial general elections.  To help prepare its preliminary report, the Commission is seeking public input on the provinces currently elector district boundaries. 

11.1

Councillor Chesney provided the following Notice of Motion for consideration at this time:

  • RECOMMENDATION

    THAT Council direct staff to mark off parking spots in all commercial areas in White Rock where there is parallel parking on the street.

Mayor Walker and Councillor Kristjanson provided the following Notice of Motion for consideration at this time:  

  • RECOMMENDATION

    THAT staff be directed to report back on options and the cost of adding descriptive information regarding Cosmic Alley.

Mayor Walker and Councillor Kristjanson have provided the following two (2) Notices of Motion for consideration at this time:  

  • MOTION #1

    THAT Council: direct staff to forward a letter to the Foster Martin Development representatives to request that the intensity of the “feature” light be toned down to a level that is not obtrusive to neighbour residents and further that the lighting feature be turned off overnight.  

  • MOTION #2

    THAT Council direct staff to bring forward a report with options to regulate signage and/or feature lighting brightness in White Rock

With the passing of Councillor Helen Fathers, an amendment will be required for the 2022 Deputy Mayor schedule.  


Note: Each Councillor will be assigned an additional ten (10) days in their rotation.  As Councillor Chesney has already served his time as Deputy Mayor, it is suggested he be allocated an additional eleven (11) days at the end of the schedule.


Attached is the current Council meeting calendar that includes the current Deputy Mayor Rotation as adopted by Council for reference purposes.  

  • RECOMMENDATION

    THAT Council approve the following amended schedule for the 2022 Deputy Mayor rotation:

    • Jan 1 - Feb 21 - Councillor Chesney (already has taken place);
    • Feb 22 - April 24 - Councillor Kristjanson;
    • April 25 - June 25 - Councillor Trevelyan;
    • June 26 - Aug 26 - Councillor Manning;
    • Aug 27 - Oct 27 - Councillor Johanson; and,
    • Oct 28 - Nov 7 - Councillor Chesney

Mayor Walker provided the following for consideration:

  • RECOMMENDATION

    THAT Council, in order to fill a vacancy left on the Council, now adjust and appoint the following Councillors as noted to serve as Council representatives on External Organizations as follows:

    Fraser Valley Regional Library Board:

    • Alternate: Councillor Kristjanson

    White Rock Business Improvement Association:

    • Alternate: Councillor Manning

    White Rock Tourism

    • Representative: Councillor Chesney

    White Rock/ South Surrey Healthy Community Grant Committee: 

    • Representative: Councillor Johanson 
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