The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Tuesday, September 20, 2022 at 7:00 P.m. - 10:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

The scheduled September 19, 2022 Regular Council meeting was postponed to September 20^th due to the National Day of Mourning called for the funeral of Her Majesty Queen Elizabeth II.  

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

1.2

MOMENT OF SILENCE 

A moment of silence was called in honour of
Her Majesty Queen Elizabeth II.  

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting now scheduled for September 20, 2022 as amended to include "On-Table" information provided by Councillor Kristjanson in regard to Notice of Motion to be provided under Section 11.  

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  July 25, 2022 meeting minutes as amended with note to ensure the date is reflected at the top of the minute page.  

4.

QUESTION AND ANSWER PERIOD

In accordance with the Council and Committee Procedure Bylaw:

Question and Answer Period will not be conducted during the months of September and October of a Local Government election year. 

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

5.1.a

KAREL BOSSI ON BEHALF OF VERENA BLATTER - DRIVEWAY AT 15510 COLUMBIA AVENUE

Karel Bossi appeared on speak on behalf of Verena Blatter regarding a permit for a paved driveway at 15510 Columbia Avenue.

5.1.b

MARGARET CUTHBERT AND DAVID RILEY, FRIENDS OF SEMIAHMOO BAY SOCIETY - NATURAL HISTORY INTERPRETIVE SIGNS - WHITE ROCK PIER

Margaret Cuthbert and David Riley, Friends of Semiahmoo Bay Society, appeared as a delegation to discuss the White Rock pier natural history interpretive signs.

• RECOMMENDATION

  THAT Council endorse the reinstallation of the Friends of Semiahmoo Bay Society Natural History Interpretive Signs as follows:

  1. Return the signs to the rotary clock plaza, with as little impact as possible on sightline and views;
  2. Include a QR Code for those that don't speak English so they could retrieve the information; and
  3. The signage be reinstalled as soon as possible.  

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

None

6.2

CORPORATE REPORTS

6.2.a

INTEGRATED TRANSPORTATION INFRASTRUCTURE MASTER PLAN FOLLOW-UP

Corporate report dated September 20, 2022 from the Director of Engineering and Municipal Operations titled "Integrated Transportation and Infrastructure Master Plan - Follow Up".

Note:  Brian Patterson, Urban Systems, was in attendance to discuss this topic.

Note: The White Rock Integrated Transportation Infrastructure Master Plan can be viewed under separate cover.

• RECOMMENDATION

  THAT Council receive the report dated September 20, 2022, from the Director of Engineering & Municipal Operations, titled “Integrated Transportation and Infrastructure Master Plan – Follow Up”.

6.2.b

INTERPRETIVE SIGNAGE DESIGN CONCEPT FOR THE PIER

Corporate report dated July 25, 2022 from the Directors of Engineering and Municipal Operations, Recreation and Culture and the Manager of Communications and Government Relations titled "Interpretive Signage Design Concept for the Pier".

Note: This corporate report was tabled at the July 25th meeting, and is on the agenda for consideration at this time. 

6.2.c

HELEN FATHERS CENTRE STREET WALKWAY UPDATE

Corporate report dated September 20, 2022 from the Director of Engineering and Operations titled "Helen Father Centre Street Walkway Update".

Note: The corporate report recommendations include that Council "Give first, second and third reading to Authorization of the Construction of the Helen Fathers Walkway Project Bylaw 2022 No. 2445 subject to Council approval of the Financial Plan Amendment proposed on the
September 20, 2022, Regular Council Agenda" 

Bylaw 2445 is on the agenda for Council consideration under Bylaws Item 8.1.c

• RECOMMENDATION

  THAT Council:

  1. Receive for information the corporate report dated
     September 20, 2022, from the Director of Engineering and Municipal Operations, titled “Helen Fathers Centre Street Walkway Update” for consideration; and 
  2. Authorize the Mayor to sign the contribution agreement between the City and Infrastructure Canada in the amount of $996K for the successful award of the Active Transportation Fund.  
     

6.2.d

WHITE ROCK FINANCIAL PLAN (2022-2026) BYLAW, 2022, NO. 2428, AMENDMENT NO. 2, 2022 NO. 2442

Corporate report dated September 20, 2022 from the Director of Engineering and Operations titled "White Rock Financial Plan (2022-2026) Bylaw, 2022, No. 2428, Amendment No. 2, 2022 No. 2442".

Note: Bylaw 2442 is on the agenda for consideration under Bylaws Item 8.1.f.

• RECOMMENDATION

  THAT Council receive the September 20, 2022, corporate report from the Director of Financial Services, titled “White Rock Financial Plan (2022-2026) Bylaw, 2022, No. 2428, Amendment No. 2, 2022, No. 2442” for consideration and give first, second and third readings to the draft Bylaw attached as Appendix A (includes increased funding for the Helen Fathers Centre Street Walkway Project).

6.2.e

EMERSON PARK - PHASE 2 PLAYGROUND EQUIPMENT REVIEW

Corporate report dated September 20, 2022 from the Director of Engineering and Operations titled "Emerson Park - Phase 2 Playground Equipment Review".

• RECOMMENDATION

  THAT Council endorse the following as Phase 2 Playground Equipment for Emerson Park:

  • Option 1, Table 2 1B:  Place design option #1 next to the current playground at an estimated cost of $129,000 a climbing structure shown on Appendix A of the September 20, 2022 corporate report titled "Emerson Park - Phase 2 Playground Equipment Review.  
• RECOMMENDATION

  THAT Council receive the corporate report dated September 20, 2022, from the Director, Engineering and Municipal Operations, titled “Emerson Park – Phase 2 Playground Equipment Review” for consideration.

   

6.2.f

REGIONAL PUBLIC WORKS MUTUAL AID AGREEMENT

Corporate report dated September 20, 2022 from the Director of Engineering and Municipal Operations titled :"Regional Public Works Mutual Aid Agreement".

• RECOMMENDATION

  THAT Council approve entering into a Regional Public Works Mutual Aid Agreement with other Metro Local Governments and authorize the Mayor and Chief Administrative Officer to sign the updated Regional Public Works Mutual Aid Agreement document attached as Appendix A.

6.2.g

DAYTIME WARMING SHELTER SINGLE SOURCING REQUEST TO AWARD FALL/ WINTER 2022-2023 CONTRACT FOR SERVICES

Corporate report dated September 20, 2022 from the Director of Planning and Development Services titled "Daytime Warming Shelter Single Sourcing Request to Award Fall/Winter 2022-23 Contract for Services". 

• RECOMMENDATION

  THAT Council endorse continued support of the Warming Centre but do not permit a safe injection site at this location.   

• RECOMMENDATION

  THAT Council:

  1. Affirm single sourcing and authorize the awarding of a contract for services to Engaged Communities Canada Societies for the operation of a daytime warming shelter and associated services for the period of November 1, 2022, to March 31, 2023, in the amount of $450K; and
  2. Authorize the preparation and signing of a Memorandum of Understanding with Engaged Communities Canada Societies for the period of November 1, 2022, to March 31, 2023, for the operation of the daytime warming shelter.
     
     Note:   Upkar Singh Tatlay of Engaged Communities Canada Society will be invited to the October 3, 2022 Council meeting

6.2.h

MULTI-FAMILY AND COMMERCIAL SOLID WASTE TRANSITION UPDATE

Corporate report dated September 20, 2022 from the Director of Engineering and Municipal Operations titled "Multi-Family and Commercial Solid Waste Transition Update".

• RECOMMENDATION

  THAT Council table / postpone consideration of the corporate report dated September 20, 2022, from the Director, Engineering and Municipal Operatins, titled “Multi-Family and Commercial Solid Waste Transition Update” until there is more information.  

6.2.i

STATUS UPDATE OF COUNCIL'S 2022 TOP PRIORITIES

Council's 2022 Top Priorities with new activity comments provided for information:

 

• Solid Waste Pickup for Multi-Family:  The RFP closes
  September 14 and staff are scheduled to present an update report to Council on September 20 with a report award consideration to be presented at the October 3, 2022 regular Council meeting.
  
  
• Housing Needs / Affordable Housing: Following referral back to the Housing Advisory Committee (HAC), recommendations for an Affordable Housing Framework from the HAC were endorsed by Council at the July 25, 2022 meeting. Staff are working to prepare a more detailed report to present to Council for direction and next steps.
  
  
• Community Amenity Contribution "Shovel-in-the-Ground" Projects:
  
  - Emerson Park Playground Upgrade:  Staff were asked to report to Council on options for additional equipment for older children. The project is otherwise completed. The Council report on additional playground equipment will be ready for Council consideration on September 20th.
  
  - Maccaud Park Upgrade: Construction fencing is removed and project is near completion. Turf installation, garden beds and bike baffles (chicane) to be installed before official opening in late September.
  
  - Helen Fathers Centre Street Hillside Walkway: Corporate Report will be brought forward for the September 20th agenda.
  
  - Review Options for Upgrading Multiple Hillside Walkways (Road Ends) to Waterfront: Funding application was submitted before the March 28 deadline, no further information as been provided.  

• The City's Relationship with the Semiahmoo First Nation (SFN): 
  

   

  - At the direction of Council, in response to the suggestion from Chief Harley Chappell, an SFN flag will be permanently raised at City Hall as a part of this year’s National Day for Truth and Reconciliation. Event details will be available on the City’s website as the date nears.
  - The City is supporting SFN in delivering its National Day for Truth and Reconciliation event at the waterfront on Sept 30, 1:00 – 4:00pm. It will involve a community walk from Grand Chief Bernard Robert Charles Memorial Plaza to the Sprit Stage where there will be programming from 2:30 p.m. – 4:00 p.m.
  - City Events and Communications staff are working with SFN to evaluate the 2022 Sea Festival and Semiahmoo Days and brainstorm the vision for the 2023 event. The brainstorming workshop is planned for October.
  - Manager, Communications & Government Relations has established a monthly meeting with Councillor Jennine Cook who is now overseeing SFN communications. SFN Council has indicated that they would like to meet again to discuss and finalize the draft Communications Memorandum of Understanding. This meeting is planned for early January following the SFN election in December.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following select committee meeting minutes as circulated:

  • Housing Advisory Committee, July 26, 2022;
  • Environmental Advisory Committee, August 18, 2022; and,
  • Arts and Cultural Advisory Committee, September 8, 2022.

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

7.2.a

LAND USE AND PLANNING COMMITTEE (COUNCILLOR JOHANSON, CHAIRPERSON)

7.2.a.a

INITIAL REVIEW OF ACTIVE REZONING APPLICATIONS - JANUARY TO MAY 2022

Note: The following recommendation was discussed at the Land Use and Planning Committee meeting held earlier in the evening.  Council may consider the following recommendation at this time, or may defer to a future meeting. 

• RECOMMENDATION

  THAT Council direct staff to advance the zoning amendment application at 15931 Buena Vista Avenue to the next stage in the application review process.  

• RECOMMENDATION

  THAT Council not endorse the advancement of zoning amendment application at 15963 Marine Drive to the next stage in the application review process.

• RECOMMENDATION

  THAT Council direct staff to advance the zoning amendment application at 15941 Buena Vista Avenue to the next stage in the application review process.

• RECOMMENDATION

  Council direct staff to meet and work with the applicant further in regard to the file for 1589 Maple Street.  

7.2.b

HOUSING ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

7.2.b.a

COMMUNITY AMENITY CONTRIBUTION FUNDING AND HOUSING PROJECTS

• RECOMMENDATION #1

  THAT Council direct staff to prioritize Community Amenity Contribution (CAC) funding for affordable housing projects, with emphasis on inclusive affordable housing. 

• RECOMMENDATION #2

  THAT Council consider partnership opportunities with non-profit agencies for inclusive affordable housing projects within the City.

7.2.c

ENVIRONMENTAL ADVISORY COMMITTEE (COUNCILLOR KRISTJANSON, CHAIRPERSON)

7.2.c.a

STORMWATER MANAGEMENT IMPROVEMENTS ON MARINE DRIVE PROJECT

• RECOMMENDATION

  THAT Council direct staff to prepare a report on the inclusion of a biofiltration component within the Stormwater Management Improvements on Marine Drive Project.

  Note:  Staff comment, Biofiltration is challenging without land for filtration of runoff. Staff will investigate all additional options for improving storm water quality; however, these could significantly increase the project costs if they are feasible at all.  

7.2.d

ARTS AND CULTURAL ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

7.2.d.a

UPDATE FROM ADDITIONAL MULTI-COMMITTEE PLACEMAKING WORKSHOP

• RECOMMENDATION

  THAT Council endorse that the new, upcoming Council consider establishing a standing committee focused on placemaking, that would advise Council on cross-functional opportunities and shared perspectives, in order to achieve the vision of Council and the Official Community Plan (OCP), the Cultural Strategic Plan (CSP), and the Economic Development Strategic Plan (EDSP).

8.

BYLAWS AND PERMITS

8.1

BYLAWS

8.1.a

BYLAW 2436 - 2023 - 2027 NOT FOR PROFIT PERMISSIVE TAX EXEMPTIONS BYLAW 2022, NO. 2436

Bylaw 2436 - A bylaw to provide an exemption from municipal property taxes under section 224 of the Community Charter. This bylaw was given first, second and third reading on July 25, 2022 and is on the agenda for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to the "2023-2027 Not for Profit Permissive Tax Exemptions Bylaw, 2022, No. 2436".

8.1.b

BYLAW 2437 - 2023-2025 PERMISSIVE TAX EXEMPTIONS CENTRE FOR ACTIVE LIVING BYLAW 2022, NO. 2437

Bylaw 2437 - A bylaw to provide an exemption from municipal property taxes under section 224 of the Community Charter. This bylaw was given first, second and third reading on July 25, 2022 and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final readings to the "2023 Permissive Tax Exemptions Centre for Active Living Bylaw, 2022, No. 2437".

8.1.c

BYLAW 2445 - AUTHORIZATION FOR CONSTRUCTION OF HELEN FATHERS CENTRE STREET WALKWAY

Bylaw 2445 - A bylaw to authorize the construction of the Helen Fathers Centre Street Walkway Project. This bylaw is on the agenda for consideration of first, second and third reading.

Note: Bylaw 2445 was the subject of a corporate report under Item 6.2.c.

• RECOMMENDATION

  THAT Council give first, second and third readings to "Authorization for Construction of Helen Fathers Centre Street Walkway Bylaw 2022, No. 2445".

• RECOMMENDATION

  THAT Council direct that public input take place at the October 3, 2022 Regular Council meeting for the "Authorization for Construction of Helen Fathers Centre Street Walkway Bylaw 2022, No. 2445".

8.1.d

BYLAW 2440: WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (RS-2 877 KENT STREET) BYLAW, 2022, NO. 2440

Bylaw 2440 - A bylaw to amend the White Rock Zoning Bylaw to rezone the property at 877 Kent Street from ‘RT-1 Two Unit Residential Zone’ to ‘RS-2 One-Unit (Small Lot) Residential Zone. This bylaw is on the agenda for consideration of first and second reading.

Note: Bylaw 2440 was the subject of a corporate report at the September 20^th Land Use and Planning Committee meeting, and may be considered at this time or deferred to a future meeting.

• RECOMMENDATION #1

  That Council give first and second readings to “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-2 – 877 Kent Street) Bylaw, 2022, No. 2440.”

• RECOMMENDATION #2

  THAT Council direct staff to schedule the public hearing for “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-2 – 877 Kent Street) Bylaw, 2022, No. 2440.

• RECOMMENDATION #3

  THAT Council direct staff to address the following conditions prior to bringing “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-2 – 877 Kent Street) Bylaw, 2022, No. 2440” back for consideration of final adoption:

  1. 1. Ensure that all engineering requirements and issues, and the execution of a Works and Servicing Agreement, are addressed to the satisfaction of the Director of Engineering and Municipal Operations;
     2. Provide tree protection and replacements plans prepared by a certified arborist and obtain a Tree Management Permit as required by the “White Rock Tree Protection Bylaw, 2022, No. 2407,” as amended; and
     3. Complete the demolition of the existing dwelling to the satisfaction of the Director of Planning and Development Services.
• RECOMMENDATION #4

  THAT Council recommend that pending adoption of “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-2 – 877 Kent Street) Bylaw, 2020, No. 2440, Council consider issuance of Development Permit No. 446 for 877 Kent Street.

8.1.e

BYLAW 2442: WHITE ROCK FINANCIAL PLAN (2022-2026) BYLAW, 2022, NO. 2442

Bylaw 2442: A bylaw to amend the White Rock Financial Plan (2022-2026) to:

• Add $75K to the 2022 Financial Plan for an environmental study for a property acquisition, funded from Community Amenity Contributions (CACs);
• Add $320K for a daytime warming shelter from November 1, 2022 to December 31, 2022 funded from the Union of British Columbia Municipalities (UBCM) Strengthening Communities’ Services grant; and
• Increase funding for the Helen Fathers Centre Street Walkway project from $1.419M to $3.400M funded from grants and CACs. 

Note: This Bylaw was the subject of a corporate report under Item 6.2.d and was attached as "Appendix A".

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Financial Plan (2022-2026) Bylaw, 2022, No. 2428, Amendment No. 2, 2022 No. 2442".

8.2

PERMITS

8.2.a

DEVELOPMENT VARIANCE PERMIT NO. 445 - 15385 SEMIAHMOO AVENUE (DVP 22-008)

Development Variance Permit(DVP) 445 allows for the installation of an oversized fascia sign and a combined fascia sign (fascia sign and electronic message board sign) at the residential care facility and Peninsula United Church development (currently under construction).

DVP 445 was the subject of a Public Meeting held on July 18, 2022. Since that time the following condition has been added:

• The electronic reader board sign will be turned off at 10:00 PM everyday per mutual agreement with the owner 

• RECOMMENDATION

  THAT Council table / postpone consideration of Development Variance Permit No. 445 for 15385 Semiahmoo Avenue at this time following allowing the community to meet with the applicant.  

9.

CORRESPONDENCE

9.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Items 9.1.a have been included under correspondence for public information purposes only.

• RECOMMENDATION

  THAT Council receive correspondence Items 9.1.a - 9.1.e as circulated.  

9.1.a

WRONGFUL CONVICTION AWARENESS DAY - OCTOBER 2, 2022

Correspondence to inform of "Wrongful Conviction Awareness Day" has been declared October 2, 2022. 

9.1.b

METRO VANCOUVER BOARD IN BRIEF

Metro Vancouver Board in Brief from meetings of July 29, 2022.

9.1.c

METRO VANCOUVER "CARING FOR THE AIR 2022"

Correspondence dated August 10, 2022 from Metro Vancouver to inform of their publication titled "Caring for the Air 2022" Annual Review of Air Quality and Climate Change.  

Note:  Copies of the publication can be found under separate cover or at the following link:  Caring for the Air Reports (metrovancouver.org)

9.1.d

BOUNDARY BAY CONSERVATION COMMITTEE - FAILURE TO POST AND INCORPORATE PUBLIC COMMENTS ON PROPOSED LNG MARINE TERMINAL ON THE GRASER RIVER, B.C.

Correspondence dated August 26, 2022 from the Boundary Bay Conservation Committee outlining concerns with due process not being followed for the Tilbury LNG Marine Terminal Project.

Note: Councillor Johanson requested that this item be added as correspondence. 

9.1.e

LIVING IN COMMUNITY - EVIDENCE BASED APPROACHES TO ADDRESS TRAFFICKING

Correspondence dated September 6, 2022 from Living in Community to provide information regarding approaches to address trafficking including recommendations as to how local governments can protect residents from trafficking and exploitation while upholding their rights.  

10.

MAYOR AND COUNCILLOR REPORTS

10.1

MAYOR’S REPORT

10.2

COUNCILLORS REPORTS

11.

MOTIONS AND NOTICE OF MOTION

11.1

NOTICE OF MOTION

Councillor Kristjanson provided the following Notice of Motion:

Creation of a Service Delivery Excellence Public Advisory Committee:

THAT Council endorse forming a Service Delivery Excellence Public Advisory Committee with a goal of providing taxpayers with a formal process for providing feedback on the quality of city services and identifying opportunities for improvement of our existing city services, while balancing the cost for these services.

Note:  further information was provided in regard to the proposed committee "On-Table"

11.2

NOTICE OF MOTION

Councillor Manning provided Notice that he will have three (3) recommendations in regard to Metro on the next agenda for consideration at that time.  

12.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

13.

OTHER BUSINESS

14.

CONCLUSION OF THE SEPTEMBER 20, 2022 REGULAR COUNCIL MEETING