The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, June 26, 2023 at 4:00 P.m. - 5:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the June 26, 2023 Agenda as amended to:

  • Include the On Table submission from G. Gumley for Question and Answer Period; and
  • Remove Item 6.1.a (RCMP Integrated Teams Presentation) as they have noted they will attend in July; and 
  • Add On-Table version of Bylaw 2439 for Items 6.2h and 9.1.c. 

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the following meeting minutes as circulated:

  • Regular Council - June 12, 2023.  
• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the following meeting minutes as circulated:

  • Special Council - June 19, 2023.

4.

QUESTION AND ANSWER PERIOD

Question and Answer Period was held both in person at the meeting, as well as electronically through email. 

As of 8:30 a.m., June 21, 2023, there were no Question and Answer period submissions received.

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.) June 26, 2023, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

None

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

6.1.a

CHIEF SUPERINTENDENT BRUCE SINGER - YOUR RCMP LMD INTEGRATED TEAMS PRESENTATION

Chief Superintendent Bruce Singer, Officer-in-Charge, Lower Mainland Integrated Teams, to provide a presentation on the RCMP Lower Mainland District (LMD) Integrated Teams.

6.1.b

MIKE MUCHA - GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA)

Mike Mucha, Deputy Executive Director of GFOA to attend, via electronic means, to provide a presentation on a proposed new Enterprise Resource Planning (ERP) system for the City of White Rock.

6.2

CORPORATE REPORTS

6.2.a

NEW FINANCIAL ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM BACKGROUND

Corporate report dated June 26, 2023 from the Director of Financial Services and the Chief Information Officer titled "New Financial Enterprise Resource Planning (ERP) System Background".

• RECOMMENDATION

  THAT Council receive the corporate report dated June 26, 2023, from the Director of Financial Services and the Chief Information Officer, titled “New Financial ERP System Background” for information and consideration related to the presentation to Council by Mike Mucha, Deputy Executive Director with the Government Finance Officers Association on June 26, 2023.

6.2.b

CITY OF WHITE ROCK 2022 ANNUAL REPORT

Corporate report dated June 26, 2023 from the Director of Corporate Administration titled "City of White Rock's 2022 Annual Report".

Note: City of White Rock 2022 Annual Report can be viewed under separate cover

An opportunity for public participation will be available at this time.

Those wishing to submit questions/ comments are encouraged to do so by:

• attending the meeting in person; or
• emailing [email protected] or mailing/ dropping off their submissions to Corporate Administration - 15322 Buena Vista Avenue (deadline for written submissions is 12:00 p.m. [noon] on Monday, June 26, 2023)

Notice regarding the 2022 Annual Report was published in the June 8, 15 and 22 editions of the Peace Arch News.

As of 8:30 a.m. on Wednesday, June 21, 2023 there were no submissions received. Further submissions received up to the deadline will be presented to Council "On-Table" at the Council meeting.

Mayor to call for speakers to the 2022 Annual Report at this time.

• RECOMMENDATION #1

  THAT Council:

  1. Receive the written and verbal submissions regarding the 2022 Annual Report; and 
  2. Endorse the City of White Rock 2022 Annual Report as circulated.

6.2.c

2022 STATEMENT OF FINANCIAL INFORMATION (SOFI)

The Director of Financial Services provided the On-Table a corporate report with full attachments titled "2022 Statement of Financial Information" on Friday, June 23, 2023 where at that time they were placed on City Website and forwarded to Council and staff. 

• RECOMMENDATION

  THAT Council:

  1. Receive for information the June 26, 2023, corporate report from the Director, Financial Services, titled “2022 Statement of Financial Information (SOFI);”
  2. Approve the 2022 Statement of Financial Information attached as Appendix A; and
  3. Authorize the Mayor to sign the document as approved on behalf of City Council.
• RECOMMENDATION

  THAT Council:

  1. Approve the 2022 Statement of Financial Information attached as Appendix A; and
  2. Authorize the Mayor to sign the document as approved on behalf of City Council.

6.2.d

WHITE ROCK FINANCIAL PLAN (2023-2027) BYLAW, 2023, NO. 2458, AMENDMENT NO. 1, 2023, NO. 2474

Corporate report from the Director of Financial Services titled "White Rock Financial Plan (2023-2027) Bylaw, 2023, No. 2458, Amendment No. 1, 2023 No. 2474".

Note:  Financial Plan document can be viewed under separate cover

Note:  Bylaw 2474 is on the agenda for Council consideration under Item 9.1.a

• RECOMMENDATION

  THAT Council receive the June 26, 2023, corporate report from the Director, Financial Services, titled “White Rock Financial Plan (2023-2027) Bylaw, 2023, No. 2458, Amendment No. 1, 2023, No. 2474”.  

6.2.e

SOLID WASTE UPDATE

Corporate report dated June 26, 2023 from the Director of Engineering and Municipal Operations titled "Solid Waste Update".

Note: Bylaw 2476 is on the agenda for Council consideration under Item 9.1.b

• RECOMMENDATION

  THAT Council:

  1. Receive the report dated June 26, 2023, from the Director of Engineering and Municipal Operations, titled “Solid Waste Update” for information;
  2. Consider revisions to Collection Removal, Disposal and Recycling of Solid Waste Bylaw No. 2084 to permit city collection of multi-family residential solid waste to include buildings of up to fifteen units with placement of garbage, recycling, and green waste to only occur at the curb and in residential containers; and
  3. Consider revisions to Collection Removal, Disposal and Recycling of Solid Waste Bylaw No. 2084 removing PART 9 – TRANSITIONAL PROVISIONS FOR MULTI-FAMILY AND ICI BUILDINGS that required that all city properties participate in city managed solid waste collection.

6.2.f

ENCROACHMENT UPDATES

Corporate report dated June 26, 2023 from the Director of Engineering and Municipal Operations titled "Encroachment Update".

• RECOMMENDATION

  THAT Council:

  1. Receive the report dated June 26, 2023, from the Director of Engineering & Municipal Operations, titled “Encroachment Update” for information.
  2. Endorse the concept that new minor low-level plantings and other uses providing community benefit be approved through a Road Alteration Permit (RAP) outlining conditions, details, maintenance, and termination.
  3. Endorse the concept that all new non minor encroachments be covered by encroachment agreements covering conditions, insurance requirements, maintenance, property rental and unilateral termination by the City. That property rental be set initially at $10 per square foot.
  4. Direct that the concepts discussed in this report are for new encroachments, encroachments related to development, or encroachments affecting projects.
  5. Direct that staff prepare, in consultation with the City Solicitor, bylaw changes for Council approval.

6.2.g

COUCIL POLICY 175 - COMMEMORATIVE AND INTERPRETIVE SIGN POLICY

Corporate report dated June 26, 2023 from the Manager of Communications and Government Relations titled "Council Policy 175 - Commemorative and Interpretive Sign Policy".

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated June 26, 2023, from the Manager of Communications & Government Relations, titled “Council Policy 175 - Commemorative & Interpretive Sign Policy”; and 
     
     
  2. Approve Council Policy 175 - Commemorative & Interpretive Signage (Appendix A) as circulated.  

6.2.h

14937 THRIFT AVENUE AND 1441, 1443-45 AND 1465 VIDAL STREET - ZONING BYLAW AMENDMENT (CD-68)

Corporate report dated June 26, 2023 from the Director of Planning and Development Services titled "14937 Thrift Avenue and 1441, 1443-45 and 1465 Vidal Street - Zoning Bylaw Amendment (CD-68)".

Note: Bylaw 2439 is on the agenda for consideration under item 9.1.c. On-Table the amended bylaw was provided under motion 2023-260 with amendments noted by the Director of Planning and Development Services. 

• RECOMMENDATION

  THAT Council receive for information the corporate report dated June 26, 2023, from the Director of Planning and Development Services, titled " 14937 Thrift Avenue and 1441, 1443-45, and 1465 Vidal Street - Zoning Amendment (CD-68)."

6.2.i

1454 OXFORD STREET - ZONING BYLAW CORRECTION

Corporate report dated June 26, 2023 from the Director of Planning and Development Services titled "1454 Oxford Street - Zoning Bylaw Correction".

• RECOMMENDATION #1

  THAT Council receive the corporate report dated June 26, 2023 from the Director of Planning and Development Services titled "1454 Oxford Street - Zoning Bylaw Correction".

• RECOMMENDATION #2

  THAT Council direct staff to waive the Public Hearing requirement for proposed White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-46 1454 Oxford Street) Bylaw, 2023, No. 2477".

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

None

7.2

SELECT COMMITTEE RECOMMENDATIONS

None

8.

POLICIES

8.1

PUBLIC ART AND CULTURE ADVISORY COMMITTEE TERMS OF REFERENCE POLICY 174

Council Policy 174 - Public Art and Culture Advisory Committee Terms of Reference is being brought forward to provide additional clarity in the Committee membership section (noting the Committee will be composed of up to seven (7) voting members).

• RECOMMENDATION

  THAT Council endorse the Public Art and Culture Terms of Reference Policy 174 as circulated.

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2474: WHITE ROCK FINANCIAL PLAN (2023-2027) BYLAW 2458, 2023, AMENDMENT NO. 1, 2023

Bylaw 2474 - A bylaw to amend the 2023 - 2027 Financial Plan to include carry forwards of budgeted but unspent items in 2022, carried over to 2023 as well as one-time operating expense items that are being funded by the prior year’s surplus.

Note: This bylaw was the subject of a corporate report under Item 6.2.d.and further for reference 2023-2027 Financial Plan can be viewed under separate cover.

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Financial Plan (2023-2027) Bylaw 2458, Amendment No. 1, No. 2474".

9.1.b

BYLAW 2476: WHITE ROCK COLLECTION, REMOVAL, DISPOSAL AND RECYCLING OF SOLID WASTE BYLAW 2015, NO. 2084, AMENDMENT NO. 8, 2023 NO. 2476

Bylaw 2476 - A bylaw to amend the White Rock Collection, Removal, Disposal and Recycling of Solid Waste Bylaw 2015, No. 2084 to allow properties of up to 15 units to be eligible to receive city solid waste collection.

Note: This bylaw was the subject of a corporate report under Item 6.2.e

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Collection, Removal, Disposal and Recycling of Solid Waste Bylaw 2015, No. 2084, Amendment No. 8, 2023 No. 2476".

9.1.c

BYLAW 2439 - WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (CD-68 - 14937 THRIFT AVENUE AND 1441, 1443-45, 1465 VIDAL STREET) BYLAW, 2022, NO. 2439

Bylaw 2439 - A bylaw to amend the White Rock Zoning bylaw to rezone four properties from the "RS-1 One Unit Residential Zone" to the "Comprehensive Development Zone (CD) 68" to enable a proposed multi-unit residential project that consists of purpose-built rental and affordable housing apartments ranging from studios to 3-bedroom units to be built.

Note: This bylaw was the subject of a corporate report under Item 6.2.h

• RECOMMENDATION #1

  THAT Council rescind 2^nd and 3^rd reading for bringing "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-68 - 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street) Bylaw, 2022, No. 2439;”

• RECOMMENDATION #2

  THAT Council give 2^nd reading as amended to "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-68 - 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street) Bylaw, 2022, No. 2439" as amended to include the following changes: 

  • The housing agreement would be amended from 12 years to 15 years; and
  • The Applicant would go further down for underground parking resulting in the 11 stalls now being provided.
• RECOMMENDATION #3

  THAT Council direct staff to schedule a public hearing for "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-68 - 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street) Bylaw, 2022, No. 2439;"

• RECOMMENDATION #4

  THAT Council direct staff to resolve the following issues before bringing "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-68 - 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street) Bylaw, 2022, No. 2439" back for consideration of final adoption:

  1. 1. Submit an updated Landscape plans reflecting the parkade intake and exhaust shafts for the new P4 level located at the southwest corner and the northeast corner of the parkade;
     2. Ensure that all engineering requirements and issues, including road dedication and the execution of a Works and Servicing Agreement, are addressed to the satisfaction of the Director of Engineering and Municipal Operations;
     3. Ensure that all matters about tree protection and retention are addressed to the satisfaction of the Director of Planning and Development Services;
     4. Confirm that a tree protection covenant, if and as required, is registered on title to ensure the recommendations of the final Arborist Report, approved by the Director of Planning and Development Services and, more specifically, the City's Arboricultural Technician, are implemented and maintained through future demolition and construction activities;
     5. Complete the demolition of the existing buildings to the satisfaction of the Director of Planning and Development Services;
     6. Enter into a housing agreement with the City that secures the secure market rental and that 10% of the housing provided will be affordable housing;
     7. A statutory-right-of-way be registered on title regarding the community urban park space and;
     8. Enter into an agreement with the City that secures the additional parking measures recommended in F. Binnie & Associates Ltd. report (dated June 2^nd, 2023) in Appendix C;
     9. Develop a Construction Management Plan for staff approval;
     10. Develop a Comprehensive Addressing Plan for staff approval.

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive correspondence item(s) 10.1a - c as circulated. 

10.1.a

METRO VANCOUVER BOARD IN BRIEF - JUNE 2, 2023

Metro Vancouver Board In Brief June 2, 2023 document provided for information purposes. 

10.1.b

MINISTER ADRIAN DIX - MINISTRY OF HEALTH

Correspondence dated June 8, 2023 from Minister Adrian Dix, Ministry of Health, in response to the City's letter regarding the closure of Buena Vista Lodge. 

10.1.c

CITY OF MISSION - RECENT DECISION TO REDUCE THE ROLE OF HIGHWAY PATROL IN RESPONDING TO TRAFFIC COLLISIONS ON NUMBERED PROVINCIAL HIGHWAYS

Correspondence dated June 16, 2023 from Mayor Horn, City of Mission, to the Honourable Mike Farnworth expressing concerns regarding the recent decision to reduce the role of Highway Patrol in responding to traffic collisions on numbered provincial highways.

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.1.a

ANNUAL PARKING DECAL OPTION FOR NON-WHITE ROCK RESIDENTS

Councillor Cheung provided the Notice of Motion for consideration at this time: 

• RECOMMENDATION

  THAT Council direct staff to review and report back regarding a pilot project program for purchase of an Annual Parking Decal option for Non-White Rock residents. 

12.1.b

WATERPARK AT CENTENNIAL PARK

Councillor Cheung provided the Notice of Motion for consideration at this time: 

• RECOMMENDATION

  THAT Council direct staff to review and report back regarding the construction of a waterpark at Centennial Park to be funded utilizing Community Amenity Contributions (CAC’s) and possible partnership opportunities.

12.1.c

SECURITY AT THE PARKADE

Councillor Trevelyan provided the following Motion for consideration at this time: 

• RECOMMENDATION

  THAT Council authorize having a security guard on site at the City's parkade at the waterfront during in July and August 2023 as a test, working evening shifts (ideally less than 8 hours) to be funded through contingency. 

12.1.d

QUESTION AND ANSWER PERIOD AMENDMENT

Councillor Partridge provided the following Motion for consideration at this time:

• RECOMMENDATION

  THAT Council directs staff to bring forward an amendment to the Council and Committee Procedure Bylaw regarding Question and Answer Period as follows:  

  1) to be held in person only; and

  2) only questions or comments may be made regarding items already
      included in the Council Agenda

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE JUNE 26, 2023 REGULAR COUNCIL MEETING