The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, May 13, 2024 at 4:00 P.m. - 5:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are gathered on the traditional unceded territory of the Semiahmoo First Nation, within the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for May 13, 2024 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  April 29, 2024 Regular Council meeting minutes as circulated.

3.1

MEETING POSTPONED (ADJOURNED)

The Regular meeting will now be postponed / adjourned in order to consider the proposed application:

• Temporary Use Permit 23-001 - 1484 Johnston Road (Civic Address 1478 Johnston Road)

The Regular meeting will be reconvened following the adjournment or conclusion of the Public Meeting.

• RECOMMENDATION

  THAT Council:

  1. Postpone the May 13, 2024 Regular Council meeting at this time until the adjournment or conclusion of the Public Meeting for the following application:
     • Temporary Use Permit 23-001 - 1484 Johnston Road (Civic Address 1478 Johnston Road; and 
       
       
  2. Directly following the Public Meeting the Regular Council will be reconvened in the City's Council Chambers.

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., May 8, 2024, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.) May 13, 2024, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

SEMIAHMOO COMMUNITY SAFETY SOCIETY

Dianna Stocker, Darren Alexander and Colleen Bobsien, Semiahmoo Community Safety Society, to attend to raise awareness about their organization, including community policing, and how the public can get involved.

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

AUDIT FINDINGS REPORT FOR THE YEAR ENDED DECEMBER 31, 2023

Corporate report dated May 13, 2024, from the Director of Financial Services titled "Audit Findings Report for the Year Ended December 31, 2023".

Note:  The City's auditors from KPMG will be in attendance to provide a presentation on this topic. 

• RECOMMENDATION

  THAT Council receive the corporate report dated May 13, 2024, from the Director, Financial Services, titled “Audit Findings Report for the Year Ended December 31, 2023” for consideration and acceptance of the Audit Findings Report for the Year Ended December 31, 2023.

6.2.b

DRAFT 2023 AUDITED FINANCIAL STATEMENTS

Corporate report dated May 13, 2024 from the Director of Financial Services titled "Draft 2023 Audited Financial Statements".

• RECOMMENDATION

  THAT Council:

  1. Receive the May 13, 2024, corporate report from the Director of Financial Services, titled “Draft 2023 Audited Financial Statements;” 
  2. Accept the Draft 2023 Audited Financial Statements, which have been included in Appendix A, as “approved;” and
  3. Direct the Mayor and Director, Financial Services, to sign the Statement of Financial Position contained within the Draft 2023 Audited Financial Statements and forward the complete audited financial statements to the province.

   

6.2.c

APPLICATION FOR CANNABIS LICENSE REFERRAL AND TEMPORARY USE PERMIT - 1554 FOSTER STREET (TUP/LL 23-015)

Corporate report dated May 13, 2024 from the Director of Planning and Development Services titled "Application for Cannabis License Referral and Temporary Use Permit - 1554 Foster Street (TUP/LL 23-015)".

• RECOMMENDATION

  THAT Council:

  1. Direct staff to schedule the required Public Meeting for Temporary Use Permit 23-015 in conjunction with the Public Hearing for Cannabis Licence Resolution Request 23-015;
  2. Pending the results of the Public Meeting, approve the issuance of Temporary Use Permit 23-015; and
  3. Authorize staff, pending the results of the Public Hearing and Public Meeting, to forward a copy of this corporate report and the results of the public hearing to the Liquor and Cannabis Regulation Branch (LCRB) along with a resolution to advise that Council has considered the location of the proposed cannabis retail store and the potential for impacts to residents and is in support of the cannabis license application at 1554 Foster Street.

6.2.d

CONSIDERATION OF TEMPORARY USE PERMIT (EXTENSION) APPLICATION - 1484 JOHNSTON ROAD (TUP 23-001)

Corporate report dated May 13, 2024 from the Director of Planning and Development Services titled "Consideration of Temporary Use Permit (extension) Application - 1484 Johnston Road (TUP 23-001)".

Note: TUP 23-001 was the subject of a public meeting held earlier in the meeting and is on the agenda for issuance under item 9.2.a

• RECOMMENDATION

  THAT Council receive the corporate report dated May 13, 2024, from the Director of Planning and Development Services, titled "Consideration of Temporary Use Permit (extension) Application – 1484 Johnston Road (23-001)" and consider the issuance of Temporary Use Permit No. 23-001, following the Public Meeting.

6.2.e

TRANSLINK 2024 COST-SHARE FUNDING AGREEMENTS

Corporate report dated May 13, 2024 from the Manager of Engineering titled "TransLink 2024 Cost-Share Funding Agreements".

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated May 13, 2024, from the Manager of Engineering, titled “TransLink 2024 Cost-Share Funding Agreements;” 
  2. Endorse that the 2024 Consolidated Five-Year Financial Plan be updated accordingly to reflect the grant contributions for Buena Vista – Johnston to Best Bike Path and the Oxford/Russell Crosswalk; and
  3. Authorize the Director of Engineering and Municipal Operations to execute the funding agreement for the Buena Vista – Johnston to Best Bike Path.

   

6.2.f

PIER ACCESSIBILITY IMPROVEMENT OPTIONS

Corporate report dated May 13, 2024, from the Director of Engineering and Municipal Operations titled "Pier Accessibility Improvement Options".

• RECOMMENDATION

  THAT Council:

  1. Approve funding of up to $115K for the installation of a semi-permanent mat to improve accessibility on the Pier and direct staff to issue a Request for Proposals for a semi-permanent mat, evaluate proposals, and report to Council;
  
  or

  2. Direct staff to continue researching grant opportunities for Pier accessibility improvements and to include a funding request for consideration during 2025 Financial Plan discussions;
  
  

  or
  
  

  3. Direct staff to focus on other accessibility improvements.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following committee meeting minutes as circulated:

  • Housing Advisory Committee, April 18, 2024.

7.2

SELECT COMMITTEE RECOMMENDATIONS

None

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2505 - STREET AND TRAFFIC BYLAW, 1999, NO. 1529, AMENDMENT NO. 10, 2024, NO. 2505

Bylaw 2505 - A bylaw to amend the Street and Traffic Bylaw (housekeeping amendments only). Bylaw 2505 was given three (3) readings on April 29, 2024, and is on the agenda for consideration of final reading

Note: Amendment was made at the April 29th meeting to move forward with housekeeping bylaw amendments only. The 30km/h speed limits in schedule C remain the same as currently enforced. 

• RECOMMENDATION

  THAT Council gives final reading to "Street and Traffic Bylaw, 1999, No. 1529, Amendment No, 10, 2024, No. 2505".

9.1.b

BYLAW 2490 - CITY OF WHITE ROCK ANNUAL PROPERTY TAX RATES BYLAW, 2024, NO. 2490

Bylaw 2490 - A bylaw for the levying of rates on land and improvements and to provide for the payment of taxes and user fees for the year 2024.

Bylaw 2490 received three (3) readings at the April 29, 2024 meeting, and is on the agenda for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to "White Rock Annual Rates Bylaw, 2024, No. 2490".

9.2

PERMITS

9.2.a

TEMPORARY USE PERMIT 23-001 (1484 JOHNSTON ROAD)

Temporary Use Permit 23-001 is requesting an extension to previously approved TUP 19-012 to allow for the continued use of a non-medical cannabis retail store at 1484 Johnston Road (civic address of 1478 Johnston Road). The proposed TUP 23-001, if issued, will permit this cannabis store use for an additional three (3) years.

Note:  TUP 23-001 was the subject of a corporate report under item 6.2.d and a public meeting held earlier in the afternoon.

• RECOMMENDATION

  THAT Council issue Temporary Use Permit (TUP) 23-001 (1484 Johnston Road).

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Items 10.1.a has been included under correspondence for public information purposes only.

• RECOMMENDATION

  THAT Council receive correspondence Item(s) 10.1.a - 10.1.b as circulated. 

10.1.a

PROCLAMATION REQUEST - MELANOMA AND SKIN CANCER AWARENESS MONTH

Correspondence received April 25, 2024, from Kathleen Barnard, Founder and President, Save Your Skin Foundation, requesting that Council acknowledge May 2024 as Melanoma and Skin Cancer Awareness Month. 

10.1.b

METRO VANCOUVER BOARD IN BRIEF

The Metro Vancouver Board in Brief from the April 26, 2024 meetings is provided for information purposes.  

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

TRIAL PERIOD ALLOWING DOGS ON THE PROMENADE APRIL - OCTOBER 5:30 A.M. to 9:00 A.M 

Councillor Cheung provided the following motion for consideration (notice of this motion was noted at the April 29, 2024 Regular Council meeting): 

NOTE:  Councillor Cheung provided a self-written report on this matter to provide information in regard to the motion for consideration, an update from the survey results Councillor Cheung conducted are expected to be provided On Table in order to provide the most up to date information.  

• RECOMMENDATION

  That Council direct staff to bring forward a bylaw amendment to facilitate a trial period for allowing dogs on the promenade from April to October, during the specific hours of 5:30 a.m. to 9 a.m.

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE MAY 13, 2024  REGULAR COUNCIL MEETING