The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, September 23, 2024 at 4:00 P.m. - 6:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are gathered on the traditional unceded territory of the Semiahmoo First Nation, within the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for September 23, 2024 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock adopt the September 9, 2024 meeting minutes as circulated.

3.1

MEETING POSTPONED (ADJOURNED)

The Regular Meeting will now be postponed/ adjourned in order to consider the proposed applications:

•  Development Variance Permit No. 459 (14591 Gordon Avenue)
• Temporary Use Permit 24-025 (1589 Maple Street)

The regular meeting will reconvene following the adjournments or conclusions of the Public Meeting.

• RECOMMENDATION

  THAT Council:

  1. Postpone the September 23, 2024 regular Council meeting at this time until the adjournment or conclusion of the Public Meetings for the following applications:
     • Development Variance Permit No. 459 (14591 Gordon Avenue)
     • Temporary Use Permit 24-025 (1589 Maple Street)
  2. Directly following the Public Meeting the Regular Council meeting will be reconvened in the City's Council Chambers.

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place in person at the meeting.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

None

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

CONSIDERATION OF DEVELOPMENT VARIANCE PERMIT NO. 459 - 14591 GORDON AVENUE (DVP0035)

Corporate report dated September 23, 2024 from the Director of Planning and Development Services titled "Consideration of Development Variance Permit No. 459 - 14591 Gordon Avenue (DVP00035)".

Note: Development Variance Permit No. 459 was the subject of a Public Meeting held earlier in the evening and the permit itself is on the agenda for Council consideration under Item 9.2.a

• RECOMMENDATION

  THAT Council receive the corporate report dated September 23, 2024, from the Director of Planning and Development Services, titled "Consideration of Development Variance Permit No. 459 - 14591 Gordon Avenue (DVP0035)" and consider issuance of Development Variance Permit No. 459.

6.2.b

TEMPORARY USE PERMIT FOR DAYTIME WARMING CENTRE - 1589 MAPLE STREET

Corporate report dated September 23, 2024 from the Director of Planning and Development Services titled "Temporary Use Permit for Daytime Warming Centre - 1589 Maple Street".

Note: Temporary Use Permit 24-025 was the subject of a Public Meeting held earlier in the evening and the permit itself is on the agenda for Council consideration under Item 9.2.b

• RECOMMENDATION

  THAT Council receive the September 23, 2024 Corporate report from the Director of Planning and Development Services titled "Temporary Use Permit for Daytime Warming Center - 1589 Maple Street" and consider issuance of Temporary Use Permit 24-025 (1589 Maple Street).

6.2.c

EMERGENCY DAYTIME WARMING CENTRE - RESPONSE TO REQUEST FOR PROPOSALS (WR24-PDS01)

Corporate report dated September 23, 2024 from the Director of Planning and Development Services titled "Emergency Daytime Warming Centre - Response to Request for Proposals (WR24-PDS01)". 

• RECOMMENDATION

  THAT Council:

  1. Award the contract for the 2024/2025 Emergency Daytime Warming Centre to Lookout Housing and Health Society & Engaged Communities Canada Society for the cost of $409,970.41, and authorize the Chief Administrative Officer to sign the contract for services; and
  2. Increase the budget to $409,970.41 to enable daily operations of the daytime warming centre from November 1 to March 15, 2025; and
  3. Allocate an additional $49,970.41 from operating contingency (for 2024 costs) and prior year surplus (for 2025 costs) to the daytime warming centre budget.

6.2.d

CONSIDERATION OF FIRST AND SECOND READING FOR OCP BYLAW UPDATE - DPA GUIDELINES RELATED TO SSMUH (BYLAW 2519)

Corporate report dated September 23, 2024 from the Director of Planning and Development Services titled "Consideration of First and Second reading for OCP Bylaw Update - DPA Guidelines related to SSMUH (Bylaw 2519)".

Note: Bylaw 2519 is on the agenda for staff recommended first and second reading and additional requirements under Item 9.1.a

• RECOMMENDATION

  THAT Council:

  1. Receive the September 23, 2024, Corporate report from the Director of Planning and Development Services, titled “Consideration of First and Second Reading for OCP Bylaw Update – DPA Guidelines Update Related to SSMUH (Bylaw 2519)”;
  2. Has, pursuant to Section 475(2) of the Local Government Act, considered whether opportunities for consultation should be early and ongoing, and specifically whether consultation is required with:
     1. The board of the regional district in which the area covered by the plan is located, in the case of a municipal official community plan;
     2. The board of any regional district that is adjacent to the area covered by the plan;
     3. The council of any municipality that is adjacent to the area covered by the plan;
     4. First Nations;
     5. Boards of education, greater boards and improvement district boards, and the Provincial and Federal governments and their agencies; and
     6. and in that regard, considers it unnecessary to provide further consultation opportunities, except by way of holding a public hearing on the Bylaw.
  3. Consider the consultation outlined in the corporate report titled “Consideration of first and second reading for OCP Bylaw update – DPA guidelines update related to SSMUH (Bylaw 2519);” and dated September 23, 2024, as appropriate for consultation with persons, organizations and authorities that will be affected by “Official Community Plan Bylaw, 2017, No. 2220, Amendment No. 4 (Development Permit Area Guidelines), 2024, No. 2519,” pursuant to section 475 of the Local Government Act;
  4. Has, pursuant to Section 477(3) of the Local Government Act, considered “Official Community Plan Bylaw, 2017, No. 2220, Amendment No. 4 (Development Permit Area Guidelines), 2024, No. 2519” in conjunction with the City’s financial plan and waste management plans, as outlined in the “Consideration of first and second reading for OCP Bylaw update – DPA guidelines update related to SSMUH (Bylaw 2519)” report presented at the September 23, 2024 Council meeting, and in that regard, considers that no further consideration of the financial plan and waste management plans is required at this time; and,
  5. Has, pursuant to Section 473(4) of the Local Government Act, considered the Provincial Policy Manual and Site Standards for Small-Scale Multi-Unit Housing and the Provincial Policy Manual: Transit-Oriented Areas, as outlined in the “Consideration of first and second reading for OCP Bylaw update – DPA guidelines update related to SSMUH (Bylaw2519)” report presented at the September 23, 2024 Council meeting and, in that regard, consider that no further consideration of the Provincial Policy Manual is required at this time.

6.2.e

CONSIDERATION OF FIRST THREE READINGS OF ZONE AMENDING BYLAW NO. 2520 (CD-71) - 1363 JOHNSTON ROAD (ZON 20-020)

Corporate report dated September 23, 2024 from the Director of Planning and Development Services titled "Consideration of first three readings of Zone Amendment Bylaw No. 2520 (CD-71) - 1363 Johnston Road (ZON 20-020)".

Note: Bylaw 2520 is on the agenda for staff recommended first, second and third reading under Item 9.1.b

• RECOMMENDATION

  THAT Council receive for information the corporate report dated September 23, 2024, from the Director of Planning and Development Services, titled "Consideration of first three readings of Zone Amending Bylaw No. 2520 (CD-71) – 1363 Johnston Road (ZON 20-020)."

6.2.f

OVERNIGHT PARKING ENFORCEMENT IN MARINE DRIVE LOTS

Corporate report dated September 23, 2024 from the Director of Planning and Development Services titled "Overnight Parking Enforcement in Marine Drive Lots".

• RECOMMENDATION

  THAT Council receive for information the September 23, 2024, corporate report from the Director of Planning and Development Services, titled “Overnight Parking Enforcement in Marine Drive Lots;” and direct staff to:

  1. Bring forward amendments to the Parks Regulation Bylaw and Ticketing for Bylaw Offences Bylaw Amendments to prohibit loitering and parking in the waterfront parking lots between 2am and 5 am; and
  2. Post appropriate signage to restrict the parking of vehicles in designated waterfront lots between the hours of 2:00 a.m. and 5:00 a.m.; and
  3. Retain the services of a Towing Contractor to remove any vehicles in violation of this restriction.

     
     OR

  4. Retain the services of a Security Company to patrol the waterfront lots and request Towing services as needed.

6.2.g

2024 FEES AND CHARGES BYLAW, 2023, NO. 2480, AMENDMENT NO. 2, 2024 NO. 2513

Corporate report dated September 23, 2024 from the Director of Financial Services titled "2024 Fees and Charges Bylaw, 2023, No. 2480, Amendment No, 2, 2024 No. 2513".

Note: Bylaw 2513 is on the agenda for staff-recommended first, second and third reading under Item 9.1.c

• RECOMMENDATION

  THAT Council receive for information the September 23, 2024, corporate report from the Director of Financial Services, titled “2024 Fees and Charges Bylaw, 2023, No. 2480, Amendment No. 2, 2024, No. 2513.

6.2.h

2025 PERMISSIVE TAX EXEMPTIONS

Corporate report dated September 23, 2024, from the Director of Financial Services titled "2025 Permissive Tax Exemptions".

Note: Bylaw 2515 and 2516 are on the agenda for staff recommended first, second and third reading under Item 9.1.d and 9.1.e

• RECOMMENDATION

  THAT Council receive the September 23, 2024, corporate report from the Director, Financial Services, titled “2025 Permissive Tax Exemptions” for approval, consideration to give three readings, and once public notice requirements have been met, for adoption by Council.

6.2.i

BUSINESS APPLICATION ANALYST - CAPITAL FUNDING

Corporate report dated September 23, 2024 from the Director of Financial Services titled "Business Application Analyst - Capital Funding".

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated September 23, 2024, from the Director of Financial Services and the Chief Information Officer, titled “Business Application Analyst – Capital Funding” for consideration' and
     
     
  2. Endorse the hiring of a full-time Business Analyst on a 2 (two) year contract funded by Capital budgets to manage IT projects approved in the Financial Plan.

6.2.j

CONTRACT AWARD - ELECTRICAL WORK REQUIRED FOR BC HYDRO TRANSFORMER REPLACEMENT AT 1444 OXFORD STREET

Corporate report dated September 23, 2024, from the Director of Engineering and Municipal Operations titled "Contract Award - Electrical Work required for BC Hydro Transformer Replacement at 1444 Oxford Street".

• RECOMMENDATION

  THAT Council receive the corporate report dated September 23, 2024, from the Manager of Engineering, titled “Contract Award – Electrical Work required for the BC Hydro Transformer Replacement at 1444 Oxford Street;” and

  1. Approve a $160,000 transfer from water capital contingency to support the Electrical Work required for BC Hydro Transformer Replacement at 1444 Oxford Street project;
  2. Approve the award of the Electrical Work required for the BC Hydro Transformer Replacement at 1444 Oxford Street to Sasco Contractors Ltd. in the amount of $507,650 (excluding GST);
  3. Approve the award of engineering inspection and construction support for the work to MCW Consultants Ltd. in the amount of $8,500 (excluding GST);
  4. Authorize the pre-approved contingency in the amount of $102,850 (approximately 20%) to support the project; and
  5. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project.

6.2.k

WATERMAIN UPGRADE - CYPRESS STREET FROM PACIFIC LANE TO ROYAL AVENUE

Corporate report dated September 23, 2024 from the Director of Engineering and Municipal Operations titled "Watermain Upgrade - Cypress Street from Pacific Lane to Royal Avenue". 

• RECOMMENDATION

  THAT Council receive the corporate report dated September 23, 2024, from the Manager of Engineering, titled "Watermain Upgrade - Cypress Street from Pacifica Lane to Royal Avenue"; and 

  1. Approve a $190,000 transfer from water capital contingency to support the Watermain Upgrade – Cypress Street from Pacific Lane to Royal Avenue project;
  2. Approve the award of to Blackline Site Works Ltd. in the amount of $452,902 (excluding GST);
  3. Approve the award of engineering inspection and construction support for the work to GHD Limited in the amount of $41,021 (excluding GST);
  4. Authorize the pre-approved contingency in the amount of $100,000 (approximately 20%) to support the project; and
  5. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following  committee meeting minutes as circulated:

  • Public Art and Culture Advisory Committee - September 11, 2024.

7.2

SELECT COMMITTEE RECOMMENDATIONS

7.2.a

PUBLIC ART AND CULTURE ADVISORY COMMITTEE (COUNCILLOR KLASSEN, CHAIRPERSON)

7.2.a.a

WELCOME TO WHITE ROCK SIGN

Note: Concept design for sign, as presented during the September 11, 2024 Public Art and Culture Advisory Committee meeting, attached for reference.

• RECOMMENDATION

  THAT Council approve the concept design for the "Welcome to White Rock" sign to be located at Johnston Road and North Bluff Road, as discussed during the September 11, 2024 Public Art and Culture Advisory Committee meeting. 

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2519 - OFFICIAL COMMUNITY PLAN BYLAW, 2017, NO. 2220, AMENDMENT NO, 4 (DEVELOPMENT PERMIT AREA GUIDELINES), 2024, NO. 2519

Bylaw 2519 - A bylaw to amend the City of White Rock Official Community Plan Bylaw in relation to Development Permit Areas. 

Note: Bylaw 2519 was the subject of a corporate report under Item 6.2.d

• RECOMMENDATION #1

  THAT Council give first and second reading to "Official Community Plan Bylaw, 2017, No. 2220, Amendment No. 4 (Development Permit Area Guidelines), 2024, No. 2519".

• RECOMMENDATION #2

  THAT Council direct staff to schedule a Public Hearing for "Official Community Plan Bylaw, 2017, No. 2220, Amendment No. 4 (Development Permit Area Guidelines), 2024, No. 2519".

9.1.b

BYLAW 2520 - WHITE ROCK ZONING BYLAW, 2024, NO. 2506, AMENDMENT NO. 5, 2024, NO. 2520 (1363 JOHNSTON ROAD [REZONING FROM THE CR-2 LOWER TOWN CENTRE AREA COMMERCIAL/RESIDENTIAL ZONE TO THE CD-71 ZONE])

Bylaw 2520 - A bylaw to amend the White Rock Zoning bylaw to rezone the subject property from the ‘CR-2 Lower Town Centre Area Commercial/ Residential Zone’ to the ‘Comprehensive Development Zone (CD- 71)’ to enable a four-storey mixed-use (commercial/residential) building comprising of a commercial space at the ground level and ten (10) dwelling units above, ranging from two (2) to three (3)-bedroom units, over one (1) level of below-grade parking.

Note: In accordance with legislation, Notice of Consideration of Bylaw 2520 was published in the September 12 and 19 editions of the Peace Arch News and 715 notices were mailed to inform owners and occupants within 100 meters of the subject property.

Note: Bylaw 2520 was the subject of a corporate report under Item 6.2.e

• RECOMMENDATION #1

  THAT Council give first, second and third reading to "White Rock Zoning Bylaw, 2024, No. 2506, Amendment No. 5, 2024, No. 2520 (1363 Johnston Road [Rezoning from the CR-2 Lower Town Centre Area Commercial/Residential Zone to the CD-71 Zone]).”

• RECOMMENDATION #2

  THAT Council direct staff to further negotiate the Transportation Demand Management measure proposed by the Applicant within the Parking study (prepared by CTS Traffic Engineering Specialists dated September 10, 2024) attached as Appendix D or alternate methods for contribution, and report back to Council with an update before entering into an agreement to secure the accepted TDM measure prior final adoption.

• RECOMMENDATION #3

  THAT Council direct staff to resolve the following issues before bringing "White Rock Zoning Bylaw, 2024, No. 2506, Amendment No. 5, 2024, No. 2520 (1363 Johnston Road [Rezoning from the CR-2 Lower Town Centre Area Commercial/Residential Zone to the CD-71 Zone])" back for consideration of final adoption:

  1. Ensure that all engineering requirements and issues, including the registration of a 2.8 metre statutory right of way along the Johnston Road frontage, and the execution of a Works and Servicing Agreement are addressed to the satisfaction of the Director of Engineering and Municipal Operations;
  2. Submit a Traffic Impact Study to the satisfaction of the Director of Engineering and Municipal Operations;
  3. Confirm that the final Arborist Report, approved by the Director of Planning and Development Services and, more specifically, the City's Arboricultural Technician, are implemented and maintained through future demolition and construction activities;
  4. Complete the demolition of the existing buildings to the satisfaction of the Director of Planning and Development Services;
  5. Enter into an agreement with the City that secures the Transportation Demand Management measure once negotiated;
  6. Registration of Section 219 restrictive covenants for shared parking restrictions;
  7. Registration of Section 219 restrictive covenants for Community Amenities;
  8. Develop a Construction Management Plan for staff approval; and,
  9. Develop a Comprehensive Addressing Plan for staff approval.

9.1.c

BYLAW 2513 - 2024 FEES AND CHARGES BYLAW, 2023, NO. 2480, AMENDMENT NO. 2, 2024, NO. 2513

Bylaw 2513 - A bylaw to amend Schedule "N" of the 2024 Fees and Charges Bylaw in regard to parking services.

Note: This bylaw was the subject of a corporate report under Item 6.2.g

• RECOMMENDATION

  THAT Council give first, second and third reading to "2024 Fees and Charges Bylaw, 2023, No. 2480, Amendment No. 2, 2024, No. 2513".

9.1.d

BYLAW 2516 - 2025-2029 PERMISSIVE TAX EXEMPTION MANN PARK LAWN BOWLING CLUB BYLAW, 2024, NO. 2516

Bylaw 2516 - A bylaw to provide an exemption from municipal property taxes under section 224 of the Community Charter.

Note: Bylaw 2516 was the subject of a corporate report under Item 6.2.h

• RECOMMENDATION

  That Council give first, second and third reading to "2025-2029 Permissive Tax Exemption Mann Park Lawn Bowling Club Bylaw 2024, No. 2516".

9.1.e

BYLAW 2515 - 2025 PERMISSIVE TAX EXEMPTION WHITE ROCK BIA BYLAW 2024, NO. 2515

Bylaw 2515 - A bylaw to provide an exemption from municipal property taxes under section 224 of the Community Charter.

Note: Bylaw 2515 was the subject of a corporate report under Item 6.2.h

Note: This Bylaw is for 2025 (one year), as Council is still determining the term length for the 2025 White Rock BIA Bylaw.

• RECOMMENDATION

  THAT Council give first, second and third reading to "2025 Permissive Tax Exemption Bylaw White Rock BIA Bylaw 2024, No. 2515."

9.1.f

BYLAW 2484 - WHITE ROCK PUBLIC NOTICE BYLAW, 2024 NO. 2484

Bylaw 2484 - A Bylaw to provide for alternative means of publishing a notice. Bylaw 2484 received three (3) readings on September 9, 2024.

Note: As long as the Peace Arch News publishes hard copy newspapers it is staff's intent to continue to place the legislated advertising in the newspaper unless otherwise directed. 

• RECOMMENDATION

  THAT Council give final reading to “White Rock Public Notice Bylaw, 2024, No. 2484”.

9.1.g

BYLAW 2512 - WHITE ROCK ZONING BYLAW, 2024, NO. 2506, AMENDMENT NO. 2, 2024, NO. 2512

Bylaw 2512 - A bylaw to amend the White Rock Zoning Bylaw to remove the potential to issue a temporary use permit for a cannabis retail store at 15053 Marine Drive. Council gave three (3) readings to this bylaw on September 9, 2024. 

In accordance with sections 464(2) and 467 of the Local Government Act, Notice of Waiver of a Public Hearing was advertised in the August 29 and September 5 editions of the Peace Arch News. 176 notices were mailed out to owners and occupants within 100 meters of the subject property. Council waived the public hearing on September 9, 2024.

• RECOMMENDATION

  THAT Council give final reading to “White Rock Zoning Bylaw, 2024, No. 2506, Amendment No. 2, 2024, No. 2512”.

9.2

PERMITS

9.2.a

DEVELOPMENT VARIANCE PERMIT NO. 459 - 14591 GORDON AVENUE

Application to vary zoning bylaw regulations for front and side yard setbacks in order to permit the construction of balconies on an existing legal non-conforming building. The balconies are proposed to project into the front and side yard setbacks.

Note: Development Variance Permit No. 459 was the subject of a Public Meeting held earlier in the evening, and a Corporate report (Item 6.2.a) and is on the agenda for Council consideration at this time.

• RECOMMENDATION

  THAT Council issue Development Variance Permit No. 459 (14591 Gordon Avenue).

9.2.b

TEMPORARY USE PERMIT NO. 24-025 - 1589 MAPLE STREET

The Temporary Use Permit application is for a temporary emergency daytime warming centre, a construction site office, associated off-street parking for both uses to be located at the subject site. The temporary uses are for the winter 2024/2025 period operating approximately October 2024 to March 2025. If the Temporary Use Permit is issued, this land use permit will be valid for six (6) months, unless Council directs otherwise.

Note: Temporary Use Permit No. 24-025 was the subject of a Public Meeting and a Corporate report (Item 6.2.b) and is on the agenda for Council consideration at this time.

• RECOMMENDATION

  THAT Council issue Temporary Use Permit 24-025 (1589 Maple Street).

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive correspondence Item(s) 10.1a as circulated. 

10.1.a

METRO VANCOUVER - WHAT WORKS: LOCAL GOVERNMENT MEASURES FOR SUSTAINING AND EXPANDING THE SUPPLY OF PURPOSE-BUILT RENTAL HOUSING

Correspondence dated September 10, 2024 from Metro Vancouver Board Chair Mike Hurley providing information on the latest resource guide on purpose-built rental housing.

Note:  If Council are interested in receiving a presentation or have questions on this matter staff can be directed to contact Metro 

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.1.a

ANTIQUE FIRE TRUCK

Mayor Knight has provided the following recommendation for consideration at this time:

THAT Council direct staff to proceed with the detailed design of the Antique Fire Truck viewing structure and prepare a corporate report for Council’s approval, which includes an updated budget and authorization to issue a Request for Proposals via BC Bid.

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE SEPTEMBER 23, 2024 REGULAR COUNCIL MEETING