The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, July 11, 2022 at 7:00 P.m. - 10:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

---

1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for July 11, 2022  as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  June 27, 2022 Regular Council meeting minutes as presented. 

4.

QUESTION AND ANSWER PERIOD

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [e-mail] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., July 6, 2022 there was one (1) Question and Answer period submission received:

• D. Reeve, White Rock - Question on why there were no fire works this year for Canada Day with response from staff included.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m July 11, 2022, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

None

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

6.1.a

KENT STREET ACTIVITY CENTRE - ENHANCEMENT AND EXPANSION PROPOSAL COMMITTEE

Bob Zoltok and Clive Griffiths, Kent Street Centre Expansion Proposal Committee, to attend to discuss the impact of COVID and the physical constraints of the current size of the Kent Street Activity Centre and the limitations this has on the delivery of seniors programs and services.

The committee wants to ask White Rock Council to approve their request for a needs assessment to look at expanding the Kent Street Activity Centre. The Kent Street Seniors Society (the fundraising arm of the centre) is prepared to assist in sharing some of the cost of the study.

6.2

CORPORATE REPORTS

6.2.a

RCMP AND BYLAW OFFICER BICYCLE USE ON THE WATERFRONT PROMENADE

Corporate report dated July 11, 2022 from the Director of Planning and Development Services titled "RCMP and Bylaw Officer Use on the Waterfront Promenade".

• RECOMMENDATION

  THAT Council authorize RCMP Officers, Community Policing volunteers, and City of White Rock Bylaw Officers to patrol the City’s waterfront promenade, and on other City sidewalks, trails, or property on bicycles, despite the restrictions in Street and Traffic Bylaw 1999, No. 1529.

6.2.b

ROAD EXCHANGE BYLAW (14977 BEACHVIEW AVENUE), 2022, NO. 2433

Corporate report dated July 11, 2022 from the Director of Planning and Development Services titled "Road Exchange Bylaw (14977 Beachview Avenue), 2022, No. 2433".

Note: Bylaw 2433 is on the agenda for consideration under Item 8.1.a.

• RECOMMENDATION

  THAT Council receive for information the July 11, 2022, corporate report from the Director of Planning and Development Services, titled “Road Exchange Bylaw (14977 Beachview Avenue), 2022, No. 2433”.

6.2.c

STATUS UPDATE OF COUNCIL'S 2022 TO PRIORITIES

Council's 2022 Top Priorities with new activity comments provided for information:

 

• • Solid Waste Pickup for Multi-Family: Staff continue to work with the consultant in developing the RFP with the intent to award the contract at Council October 3rd. Implementation is proposed to be staged starting in January 2023. Contract is proposed to be for five years with possibility for extension. Cart and bins to be owned by the contractor and amortized over the five year contract.  

     

  • Housing Needs / Affordable Housing: On April 25, 2022 the draft Housing Strategy presented to Council from the Committee was removed by Council for consideration - later in the agenda some committee recommendations were received by Council and some were not approved / not endorsed.  Council has directed the Housing Advisory Committee to focus on partnering with non-profit organizations and utilizing the funding and grants as outlined at the Affordable Housing workshop, held in April 2022, in furtherance of affordable seniors housing.  Work on this is ongoing.
    
    
  • Community Amenity Contribution "Shovel-in-the-Ground" Projects:
    
    - Emerson Park Playground Upgrade: Project is completed. Opening ceremony was held on July 4^th. Staff to report to Council on additional options for playground equipment suitable for older children.
    
    - Maccaud Park Upgrade: Trees are planted, base preparation completed for pathways and topsoil work underway. Paving of the pathways is scheduled within the next two weeks and project completion is estimated at mid to late Summer.
    
    - Helen Fathers Centre Street Hillside Walkway: The petition to the Court by three properties for an injunction to prohibit work until legal issues related to encroachments are resolved and were denied. The hearings on these petitions are tentatively scheduled for August and September. The City Solicitor will update Council in a closed meeting on July 25^th.
    
    - Review Options for Upgrading Multiple Hillside Walkways (Road Ends) to Waterfront:  A funding application was submitted before the March 28th deadline, no further update at this time
    
    
  • The City's Relationship with the Semiahmoo First Nation (SFN): 
    • At the direction of Council, in response to the suggestion from Chief Harley Chappell, staff is researching the feasibility of permanently flying the SFN flag at City Hall. Staff will report back.
    • Manager, Communications & Government Relations has established a monthly 1:1 meeting with Councillor Jennine Cook who is now overseeing SFN communications.
    • City Events staff is working with SFN on enhanced programming for Semiahmoo Days for this year’s Sea Festival/Semiahmoo Days joint event on the August long weekend.
    • Staff are working with SFN Council to see when they will be ready to meet again to discuss the draft Communications Memorandum of Understanding. 

     

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing and select committee meeting minutes as circulated:

  • Finance and Audit Committee, June 27, 2022;
  • Land Use and Planning, June 27, 2022;
  • Grants-in-Aid Sub-Committee, June 29, 2022; and,
  • Economic Development Advisory Committee, June 15, 2022.

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

7.2.a

GRANTS-IN-AID SUB-COMMITTEE MEETING (COUNCILLOR CHESNEY, CHAIRPERSON)

7.2.a.a

2022 LATE SUBMISSIONS GRANTS-IN-AID ARTS AND CULTURE

Staff Note: In accordance with Grants-in-Aid Policy 302, funds are to be used for the year in which they are granted (2022).  If the White Rock Orchestra is unable to provide confirmation of a future event (in 2022) by November, the funds will then be allocated to the Surrey Youth Theatre Company (SYTCO).

Grants-in-Aid Policy 302 attached for information.

• RECOMMENDATION

  THAT Council allocate the 2022 Late Submission Grants-in-Aid - Arts and Culture funding to:

  • Arts of Course - South Rock Art Tour in the amount of $2,500; and,
  • The White Rock City Orchestra in the amount of $2,500 (contingent that the grant be used for a future event/ performance);

  AND THAT should the White Rock City Orchestra be unable to use the funds for a future event, the funding then be allocated to SYTCO's 25th Season event in the amount of $2,500.

7.2.b

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (COUNCILLOR TREVELYAN, CHAIRPERSON)

7.2.b.a

SISTER CITY AND FRIENDSHIP CITY

7.2.b.a.a

Recommendation #1: Sister City Agreement and Friendship City Memorandum of Understanding

• RECOMMENDATION

  THAT Council direct staff to engage in discussions with La Conner Washington to renew White Rock’s Sister City Agreement based on the draft Agreement prepared by the EDAC Working Group with the assistance of the Economic Development Officer; and that staff also engage in discussions with Blaine Washington to establish a Memorandum of Understanding (MOU) regarding a Friendship City relationship based on the draft MOU prepared by the EDAC Working Group with the assistance of the Economic Development Officer.

7.2.b.a.b

Recommendation #2: Sister City

• RECOMMENDATION

  THAT Council direct staff to (1) investigate what Sister City signage is currently in place and explore options to install a sign in a more visible location, (2) arrange for Council representation to attend one Council meeting in the Town of La Conner each year, (3) provide a link to La Conner’s website on the City’s website, and (4) promote La Conner’s popular tourist activities and events, after the Sister City Agreement is signed; and that Council further direct staff to discuss that reciprocal actions be taken by La Conner when discussing the formal Sister City Agreement.

7.2.b.a.c

Recommendation #3: Invitations to Future Events

• RECOMMENDATION

  THAT Council invite both the Sister City La Conner and the Friendship City Blaine to a minimum of two major events per year, ideally Canada Day and the Bright Walk in White Rock Festival, and that as hosts of these events Council provide support or suggestions for transportation and accommodations inside the City and meals.

8.

BYLAWS AND PERMITS

8.1

BYLAWS

8.1.a

BYLAW 2433 - ROAD EXCHANGE BYLAW (14977 BEACHVIEW AVENUE), 2022, NO. 2433

Bylaw 2433 - A bylaw to close and remove the highway dedication and to dispose of a portion of Beachview Avenue in exchange for road dedication on a portion of the property known as 14977 Beachview Avenue. 

Note: This Bylaw was the subject of a Corporate Report under Item 6.2.b.

• RECOMMENDATION

  THAT Council give first, second and third readings to "Road Exchange Bylaw (14977 Beachview Avenue), 2022, No. 2433".

8.2

PERMITS

None

9.

CORRESPONDENCE

9.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive correspondence Items 9.1.a - 9.1.b as circulated.  

9.1.a

METRO VANCOUVER BOARD IN BRIEF

Metro Vancouver Board in Brief from meetings of June 24, 2022.

9.1.b

M. ANDREWS - PROPOSAL FOR ADDITIONAL ASSISTANCE IN THE CITY FOR THOSE EXPERIANCING HOMELESSNESS

Correspondence dated June 20, 2022 from M. Andrews with suggestions for the City to arrange for mobile access to medical care, particularly foot care and physical exams, for vulnerable populations.

Note: Mayor Walker requested that this item be added to the agenda as correspondence.  

10.

MAYOR AND COUNCILLOR REPORTS

10.1

MAYOR’S REPORT

10.2

COUNCILLORS REPORTS

11.

MOTIONS AND NOTICES OF MOTION

11.1

MOTIONS

11.2

NOTICES OF MOTION

12.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

12.1

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETING ON JUNE 27, 2022

HELEN FATHERS CENTRE STREET WALKWAY - CONTRACT AWARD FOLLOW-UP WITH GRANT APPLICATION UPDATES

Motion Number: 2022-IC-061  It was MOVED and SECONDED

THAT Mayor and Council:

1. Receive for information the corporate report dated June 27, 2022, from the Director of Engineering and Municipal Operations, titled “Helen Fathers Centre Street Walkway Contract Award Follow-Up with Grant Application Updates;”
2. Direct staff to defer the project for retendering in January 2023; and
3. Direct staff to release this item from Closed Council on
   July 11, 2022.

Motion CARRIED (6 to 0)

13.

OTHER BUSINESS

14.

CONCLUSION OF THE JULY 11, 2022 REGULAR COUNCIL MEETING