The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, February 12, 2024 at 4:00 P.m. - 6:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for February 12, 2024 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  January 29, 2024 Regular Council meeting minutes as circulated.

3.1

SPECIAL PRESENTATION

3.1.a

WHITE ROCK SOUTH SURREY TITANS MINOR FOOTBALL (U10)

Members of the White Rock South Surrey Titans Minor Football U10 team to attend in recognition of their nearly undefeated season and their 2023 Vancouver Minor Football League (VMFL) and Provincial Championship win.

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., February 7, 2024, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

 

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.) February 12, 2024, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

GREEN TEAMS OF CANADA - 2023 HIGHLIGHTS FROM PARTNERSHP WITH THE CITY

Ashton Kerr and Andrea Robles, Green Teams of Canada, to attend to provide a presentation highlighting the community and environmental impacts in 2023 resulting from the City's partnership with Green Teams of Canada.

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

SPEED AND TRAFFIC CALMING UPDATE

Corporate report dated February 12, 2024 from the Manager of Engineering titled "Speed and Traffic Calming Update".

• RECOMMENDATION

  THAT Council

  1. Approve the speed and traffic calming project prioritization outlined herein; and
     
  2. Direct staff to process and proceed with project prioritization.

6.2.b

CONTRACT AWARD - JOHNSTON ROAD PHASE 2

Corporate report dated February 12, 2024 from the Manager of Engineering titled "Contract Award - Johnston Road Phase 2".

• RECOMMENDATION

  THAT Council:

  1. Approve the award of Johnston Road Phase 2 to Crown Contracting Ltd. in the amount of $3,061,979 (excluding GST) and allow a single lane of southbound traffic flow along Johnston Road between Russell Avenue and Thrift Avenue for the duration of construction;
  2. Approve the award of full-time engineering inspection and contract administration for Johnston Road Phase 2 to R.F. Binnie & Associates Ltd. in the amount of $185,000 (excluding GST) to bring the project to completion;
  3. Authorize the pre-approved contingency in the amount of $800,000 (approximately 25%) to support the project;
  4. Authorize staff to enter into an agreement with Crown Contracting Ltd. for the mid-block pedestrian activated crosswalk on Johnston Road, south of North Bluff Avenue, subject to the price being within the budget approved in the 2023 Financial Plan for this project; and
  5. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project.

6.2.c

UPDATED 2024-2028 CONSOLIDATED FINANCIAL PLAN - DRAFT NO. 2

Corporate report from the Director of Financial Services titled "Updated 2024-2028 Consolidated Financial Plan - Draft No. 2".

• RECOMMENDATION

  THAT Council:

  1. Receive the February 12, 2024, corporate report from the Director of Financial Services, titled “Updated 2024 – 2028 Consolidated Financial Plan – Draft No. 2” for Council’s review, consideration, and discussion; and

  2. Direct staff to prepare the 2024 Financial Plan bylaw for the 2024 – 2028 Financial Plan for Council’s consideration at its next regular council meeting scheduled for February 26, 2024, for first, second, and third reading.

6.2.d

COMMUNITY HUB FINANCIAL ANAYLSIS OPTIONS

Corporate report dated February 12, 2024 from the Chief Administrative Officer titled "Community Hub Financial Analysis Options".

• RECOMMENDATION

  THAT Council direct award of the proposal, from Urban Systems’ Land Economics Group, attached as Appendix A, to perform a Financial Analysis and development options for the Community Hub Development to be funded from the Community Hub Capital Reserve.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following  committee meeting minutes as circulated:

  • Internal Community Hub Steering Committee - January 18, 2024; and
    
  • Housing Advisory Committee - January 30, 2024.

7.2

SELECT COMMITTEE RECOMMENDATIONS

7.2.a

INTERNAL COMMUNITY HUB STEERING COMMITTEE (MAYOR KNIGHT, CHAIRPERSON)

7.2.a.a

REDEVELOPMENT OPTIONS - DISCUSSION WITH URBAN SYSTEMS TEAM

Note:  This recommendation was considered following a corporate report presented on this topic by the Chief Administrative Officer as Item 6.2.d.

• RECOMMENDATION

  THAT Council approve award of the proposal from Urban Systems, to be funded from the Community Hub reserve.

7.2.b

HOUSING ADVISORY COMMITTEE (COUNCILLOR LAWRENCE, CHAIRPERSON)

7.2.b.a

AFFORDABLE HOUSING FRAMEWORK

Note: January 30, 2024 Committee report from the Director of Planning and Development Services, titled "Updated Affordable Housing Framework (2024)", is attached for reference purposes 

• RECOMMENDATION

  THAT Council endorse the following six (6) strategies to create a long-term affordable housing framework that forms the capacity to provide affordable housing in multiple ways:

  1. Use the City's regulatory tools to encourage a diverse mix of housing types;
  2. Incorporate Inclusionary Zoning in White Rock;
  3. Maximize use of City resources and financial tools;
  4. Facilitate and strengthen partnership opportunities;
  5. Build capacity with non-profit housing and service providers; and,
  6. Increase advocacy, awareness, and education roles.

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2493 - COLLECTION, REMOVAL, DISPOSAL AND RECYCLING OF SOLID WASTE BYLAW 2015, NO. 2084, AMENDMENT NO. 11, 2024, NO. 2493

Bylaw 2493 - A bylaw to amend the Collection, Removal, Disposal and Recycling of Solid Waste Bylaw in relation to collection hours (between
7:30 a.m. and 7:00 p.m.).  Bylaw 2493 received three readings on January 29, 2024 and is on the agenda for consideration of final reading at this time.

Note: This bylaw was adopted with a previous amendment at the January 15, 2024 Regular Council meeting. Following this meeting, a mistake was noticed on the bylaw, regarding collection hours. This amendment has been brought forward to correct the time to now be between 7:30 a.m. and
7:00 p.m. (rather than from 7:00 a.m.).  

• RECOMMENDATION

  THAT Council give final reading to "Collection, Removal, Disposal and Recycling of Solid Waste Bylaw 2015, No. 2084, Amendment No. 11, 2024, No. 2493".

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

• RECOMMENDATION

  THAT Council receive correspondence Item(s) 10.1a as circulated. 

10.1.a

METRO VANCOUVER BOARD IN BRIEF - JANUARY 26, 2024

Metro Vancouver Board in Brief from the January 26, 2024 meetings for information purposes.  

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.1.a

ACCESSIBLE PIER MAT

Councillor Klassen requested the following motion be brought forward for consideration at this time: 

• RECOMMENDATION

  That Council directs staff to prepare a comprehensive report detailing the feasibility, costs, and maintenance requirements associated with the installation of an accessible mat at the Pier, including funding options, and refers this report to the Accessibility Committee for comments.  

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE FEBRUARY 12, 2024 REGULAR COUNCIL MEETING