The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, March 11, 2024 at 4:00 P.m. - 6:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

---

1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are gathered on the traditional unceded territory of the Semiahmoo First Nation, within the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for March 11, 2024 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  February 26, 2024 Regular Council meeting minutes as circulated. 

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., March 6, 2024, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

 

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

PEACE ARCH HOSPITAL FOUNDATION - UPDATE ON STRATEGIC PROJECTS 

Grant Turnbull, Board Chair, and Stephanie Beck, Executive Director, Peace Arch Hospital Foundation, to attend to provide an update on strategic projects for Peace Arch Hospital. 

5.1.b

3 DOGS BREWING & THE BEER SHACK - REQUEST FOR EXTENSION TO OUTDOOR PATIO HOURS

Scott Keddy, 3 Dogs Brewing and The Beer Shack, to attend to request an extension to outdoor patio hours in the uptown area to match the hours for outdoor patios down at the waterfront.

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

NIGHT MARKET BY THE PIER

Corporate report dated March 11, 2024, from the Director of Recreation and Culture titled "Night Market by the Pier".

• RECOMMENDATION

  THAT Council receive for information the corporate report dated
  March 11, 2024, from the Director of Recreation and Culture, titled “Night Market by the Pier” sharing additional information received from the organizer that it received from local businesses regarding the new event approved by Council.

6.2.b

UPTOWN MUSIC FESTIVAL

Corporate report dated March 11, 2024, from the Director of Recreation and Culture titled "Uptown Music Festival".

• RECOMMENDATION

  THAT Council approve the new proposed “Uptown Music Festival” as a C Category Event organized by the White Rock Business Improvement Association.

6.2.c

CONTRACT AWARD - FIRE HALL INTERIOR RENOVATIONS

Corporate report dated March 11, 2024, from the Manager of Engineering titled "Contract Award - Fire Hall Interior Renovations".

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated March 11, 2024, from the Manager of Engineering, titled “Contract Award – Fire Hall Interior Renovations;”
  2. Approve additional funding of $150,000 in 2024 for this project in advance of final adoption of the 2024 Consolidated Five-Year Financial Plan;
  3. Approve additional funding of $122,000 through a budget reallocation from capital contingency to support the project;
  4. Approve award of the Fire Hall Interior Renovations to Wesbrook Construction Ltd. in the amount of $277,848 (excluding GST);
  5. Preauthorize an additional $38,779 to support the dispatch speaker scope;
  6. Approve award of construction management and contract administration to Dialog BC Architectural in the amount of $20,480 (excluding GST); and
  7. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project to proceed.

6.2.d

GRANTS-IN-AID POLICY REVIEW

Corporate report dated March 11, 2024, from the Director of Financial Services titled "Grants-in-Aid Policy Review".

• RECOMMENDATION

  THAT Council receive the March 11, 2024, corporate report from the Director of Financial Services, titled “Grants-in-Aid Policy Review” and endorse and approve the updates to Finance Policy # 302, Grants-in-Aid (Appendix A).

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following committee meeting minutes as circulated:

  • Housing Advisory Committee - February 21, 2024.

7.2

SELECT COMMITTEE RECOMMENDATIONS

7.2.a

HOUSING ADVISORY COMMITTEE (COUNCILLOR LAWRENCE, CHAIRPERSON)

7.2.a.a

AFFORDABLE HOUSING FRAMEWORK

• RECOMMENDATION

  THAT Council direct staff to review the process to streamline the development application process for affordable housing within the Planning Procedures Bylaw.

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2497 - STREET AND TRAFFIC BYLAW, 1999, NO. 1529, AMENDMENT BYLAW 2024, NO. 2497

Bylaw 2497 - A bylaw to amend the Street and Traffic Bylaw, 1999, No. 1529. Bylaw 2497 received three (3) readings on February 26, 2024, and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to Street and Traffic Bylaw Amendment Bylaw No. 2024, 2497.

9.1.b

BYLAW 2498 - TICKETING FOR BYLAW OFFENCES BYLAW, 2011, NO. 1929 AMENDMENT BYLAW, 2024 NO. 2498

Bylaw 2498 - A bylaw to amend the Ticketing for Bylaw Offences Bylaw in regard to Schedule B10 - Street and Traffic Fines.

Bylaw 2498 received three (3) readings on February 26, 2024. Following this, an error was found within the bylaw which has now been corrected (noted in red on page 54). Bylaw 2498 is on the agenda for Council's consideration to rescind its initial three (3) readings and to provide a new first, second and third reading at this time.

• RECOMMENDATION #1

  THAT Council rescind first, second and third reading of Ticketing for Bylaw Offences Bylaw, 1999, No. 1529 Amendment No. 1, 2024 No. 2498.

• RECOMMENDATION #2

  THAT Council give first, second, and third reading to Ticketing for Bylaw Offences Bylaw, 2011, No. 1929, Amendment Bylaw, 2024 No. 2498.

9.1.c

BYLAW 2494 - 2024 FEES AND CHARGES BYLAW, 2023, 2480 AMENDMENT NO.1, 2024 NO. 2494

Bylaw 2494 - A bylaw to amend the "2024 Fees and Charges Bylaw" in regard to Schedule B - shoring/ underpinning fees. Bylaw 2494 received three (3) readings on February 26, 2024, and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to "2024 Fees and Charges Bylaw, 2023, 2480 Amendment No. 1, 2024, No. 2494".

9.1.d

BYLAW 2496 - WHITE ROCK FINANCIAL PLAN (2024-2028) BYLAW, 2024, NO. 2496

Bylaw 2496 - A bylaw to adopt a financial plan for 2024 to 2028. Bylaw 2496 received three (3) readings on February 26, 2024, and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to White Rock Financial Plan (2024-2028) Bylaw, 2024, No. 2496.

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive correspondence item(s) 10.1.a - 10.1.c as circulated. 

10.1.a

PROCLAMATION REQUEST - INTERNATIONAL PURPLE DAY FOR EPILEPSY AWARENESS

Correspondence dated January 18, 2024, regarding International Purple Day for Epilepsy Awareness, which takes place on March 26, 2024.

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Items 10.1.a has been included under correspondence for public information purposes only.

10.1.b

METRO VANCOUVER BOARD IN BRIEF

Metro Vancouver Board in Brief information from the February 23, 2024 meetings.  

10.1.c

BC ASSOCIATION OF FARMERS' MARKETS NUTRITION COUPON PROGRAM

Correspondence dated February 22, 2024 from the BC Association of Farmers' Markets requesting the City write a letter to the Minister of Health in gratitude and support for the BC Farmers' Market Nutrition Coupon Program in White Rock.

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE MARCH 11, 2024, REGULAR COUNCIL MEETING