The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, April 25, 2022 at 7:00 P.m. - 10:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for April 25, 2022 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  April 11, 2022 meeting minutes as circulated.

3.1

SPECIAL PRESENTATION

Community Photographers Donna Wooldridge, Corry Kriticos and
Christy Fox to attend to be recognized for the promotion of the
community through their photographs.  

4.

QUESTION AND ANSWER PERIOD

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., April 20, 2022 there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m. April 25, 2022 including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

5.1.a

NEW WESTMINSTER & DISTRICT LABOUR COUNCIL - DAY OF MOURNING (APRIL 28) AND INFORMATION ON WORKERS' HEALTH & SAFETY ISSUES

Members from the New Westminster & District Labour Council to attend to discuss the Canadian Labour Congress (CLC) 2022 theme - Work Shouldn't Hurt: Make Health and Safety a Fundamental Principle and Right at Work.

5.2

PETITIONS

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

6.2

CORPORATE REPORTS

6.2.a

COVID-19 PANDEMIC VERBAL UPDATE (ON TABLE MEMO TO BE PROVIDED)

The Fire Chief to provide an On-Table update regarding the COVID-19 pandemic.

6.2.b

2022 WHITE ROCK PRIDE DAY - CHANGE OF LOCATION

Corporate report dated April 25, 2022 from the Director of Recreation and Culture titled "2022 White Rock Pride Day - Change of Location".

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated April 25, 2022, from the Director of Recreation and Culture, titled “2022 White Rock Pride Day – Change of Location” and
  2. Approve the 2022 White Rock Pride Day event to be held Saturday, July 23, 2022, at the Miramar Village Plaza, to be organized by the White Rock Pride Society.

6.2.c

HOUSING STRATEGY ACTION PLAN:  APRIL 2022

Corporate report dated April 25, 2022 from Joe Calenda, Consulting City Planner titled "Housing Strategy Action Plan".  

Note: Recommendations from the Housing Advisory Committee on this topic are noted under Item 7.2.a.a.

• RECOMMENDATION

  THAT Council:

  1.Receive the corporate report dated April 25, 2022, titled “Housing Strategy Action Plan: April 2022”;

  2.Endorse ‘in principle’ the Affordable Housing Strategy and Action Plan dated April 13, 2022; and

  3.Defer to November 2022 any further consideration and implementation of the Affordable Housing Strategy and Action Plan.

6.2.d

1485 FIR STREET - FINAL ADOPTION OF THE ZONING AMENDMENT BYLAW 2363

Corporate report dated April 25, 2022 from the Director of Planning and Development Services titled "1485 Fir Street – Final Adoption of Zoning Amendment Bylaw 2363".

Note: Bylaw 2363 is on the agenda for consideration of final reading under Item 8.1.e

• RECOMMENDATION

  THAT Council receive for information the corporate report dated April 20, 2022, from the Director of Planning and Development Services, titled “1485 Fir Street - Final Adoption of the Zoning Amendment Bylaw 2363".

   

6.2.e

2022 LOCAL GOVERNMENT ELECTION APPOINTMENTS AND ELECTION BYLAWS

Corporate report dated April 25, 2022 from the Director of Corporate Administration titled "2022 Local Government Election Appointments and Election Bylaw".

Note: Bylaws 2426, 2248, and 2427 are on the agenda for consideration of first, second and third reading under Items 8.1.b, 8.1.c and 8.1.d.

• RECOMMENDATION

  THAT Council:

  1. Appoint Tanalee Hesse as the Chief Election Officer for conducting the 2022 Local Government Election with the power to appoint other election staff as required for the administration and conduct of the 2022 Local Government Election including, as required, the 2022 Election for one (1) School Trustee;
  2. Endorse the appointed Chief Election Officer report to the City’s Director of Corporate Administration;
  3. Appoint Tracey Arthur and Debbie Johnstone as Deputy Chief Election Officers for the 2022 Local Government Election including, as required, the 2022 Election for one (1) School Trustee;
  4. Endorse that the voting places for General Voting Day (October 15, 2022) be selected by the Chief Election Officer with the intent being as follows:
     • Centennial Arena – 14600 North Bluff Road;
     • Kent Street Activity Centre – 1475 Kent Street; and
     • White Rock Community Centre – 15154 Russell Avenue.

6.2.f

STATUS UPDATE OF COUNCIL'S 2021-2022 TO PRIORITIES

Update on Council's 2022 Top Priorities with new activity comments provided for information:

 

• Solid Waste Pickup for Multi-Family: The consultant started work after the initiation meeting was kicked off on March 31, 2022. The consultant has been conducting research, preparing a report for recommendations; conducting interviews with haulers; reaching out to industry contacts for RFP requirement information.
  
  

  Internally staff has researched the City’s past work on solid waste management and provided the consultant with relevant background information to assist with the RFP preparation. Staff has been continuing on MF and ICI data collection. In addition, the data collection sheet was sent to the contractors recommended on the City’s website to speed up the data collection for the preparation of RFP for contractors.

  
  

  The recruitment of a solid waste coordinator is in process

  
  

  The communication team is working on a communication plan

  
  

  IT and Financial Services are working on the billing system to collect the services fees

• Housing Needs / Affordable Housing:  The public workshop regarding housing needs / affordable housing was held April 19, 2022.  The Affordable Housing Strategy Action Plan is on the agenda for consideration at this time.
  
  
• Community Amenity Contribution "Shovel-in-the-Ground" Projects: 
  
  - Emerson Park Playground Upgrade:  The playground equipment is now installed, waiting for the concrete to cure and the playground surfacing is expected to be installed soon.  
  
  - Maccaud Park Upgrade: Proposals from eight (8) proponents were evaluated and Cedar Crest Lands was determined as providing the best value to the City.  Letter of award from the Chief Administrative Officer was sent out April 20. 2022.  
  
  - Helen Fathers Centre Street Walkway:  The design is now complete. The project issued an RFP for the construction contract on BC Bid on April 11 until May 3, 2022. The contract will be awarded to the accepted contractor in May subject to Council’s approval. The construction is set to start in June and to be be completed by October 2022.  There is no update on legal proceedings with three (3) encroaching properties - hopefully, this will not present scheduling or other difficulties.
  
  
• Review Options for Upgrading Multiple Hillside Walkways (Road Ends) to the Waterfront: The funding application was submitted prior to the March 28, 2022 deadline.     
   
• The City's Relationship with the Semiahmoo First Nation (SFN): 
  
  Staff are working with SFN Council to see when they will be ready to meet again to discuss the draft Communications Memorandum of Understanding.  
  
  Staff are following up from SFN approval of graphics for the sign at Grand Chief Bernard Robert Charles Memorial Plaza. Graphics are being placed on the sign base now and steps are underway for an unveiling ceremony.
  
  May 11, 11:30 a.m. – 12:30 p.m. has been set as the date/time for the official naming ceremony of Grand Chief Bernard Robert Charles Memorial Plaza Sign
  
  Staff will be engaging SFN on plans for National Indigenous Peoples Day on June 25

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing and select committee meeting minutes as circulated:

  • Land Use and Planning Committee - April 11, 2022;
  • Finance and Audit Committee - April 12, 2022;
  • Housing Advisory Committee - March 17, 2022;
  • History and Heritage Advisory Committee - April 7, 2022; 
  • Public Art Advisory Committee - April 12, 2022;
  • Housing Advisory Committee - April 13, 2022; and,
  • Arts and Cultural Advisory Committee - April 14, 2022.

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

7.2.a

HOUSING ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

The March 29, 2022 Housing Advisory Committee meeting minutes were endorsed at the April 11, 2022 Regular Council meeting. As select recommendations from these minutes are noted under the Affordable Housing Strategy and Action Plan, the March 29, 2022 Housing Advisory Committee meeting minutes have been provided for information. 

7.2.a.a

AFFORDABLE HOUSING STRATEGY AND ACTION PLAN

Note: Corporate report on the Affordable Housing Strategy Action Plan and Affordable Housing Strategy and Action Plan PowerPoint presentation is on the agenda under item 6.2.c.

7.2.a.a.a

Recommendation #1 - Pillar #1

• RECOMMENDATION

  THAT Council receive for information that the Housing Advisory Committee endorses Pillar #1, Accelerate and Depoliticize the Approval Process, from the Affordable Housing Strategy and Action Plan, as presented.

7.2.a.a.b

Recommendation #2 - Pillar #2: Local Use of the Speculation and Vacancy Tax

• RECOMMENDATION

  THAT Council receive for information that the Housing Advisory Committee endorses Pillar #2, Local Use of the Speculation and Vacancy Tax, from the Affordable Housing Strategy and Action Plan, as presented. 

7.2.a.a.c

Recommendation #3 - Delegate Approval Authority to Staff

• RECOMMENDATION

  THAT Council receive for information that the Housing Advisory Committee endorses Pillar #3, Delegate Approval Authority to Staff, from the Affordable Housing Strategy and Action Plan, as presented. 

7.2.a.a.d

Recommendation #4 - No More 'Exclusive' Single Family Zones

• RECOMMENDATION

  THAT Council receive for information that the Housing Advisory Committee endorses Pillar #4, No More 'Exclusive' Single Family Zones, from the Affordable Housing Strategy and Action Plan, as presented. 

7.2.a.a.e

Recommendation #6 - Pillar #6: Waiving Public Hearings

• RECOMMENDATION

  THAT Council receive for information that the Housing Advisory Committee recommend Pillar #6, Waiving Public Hearings. 

7.2.a.a.f

Recommendation #7 - Pillar #5: Broaden the Spectrum of Housing Opportunities in White Rock such as Missing Middle Housing

• RECOMMENDATION

  THAT Council receive for information that the Housing Advisory Committee recommends Pillar #5.b. with the amendment of reducing the Town Centre Transition area boundaries from west of Merklin Street and east of Vidal Street; and

  THAT the Town Centre Transition area be reduced from a maximum 18-storey hybrid towers to 14-storey hybrid towers and that the Town Centre area be reduced from a maximum 25-storey hybrid towers to 18-storey hybrid towers, with an understanding that the ‘hybrid towers’ include at least 50 percent non-market housing.

7.2.b

HISTORY AND HERITAGE ADVISORY COMMITTEE (COUNCILLOR TREVELYAN, CHAIRPERSON)

7.2.b.a

2021-2022 WORK PLAN

Note: Committee's 2021-2022 Work Plan document attached for reference.

• RECOMMENDATION

  THAT Council endorse the History and Heritage Advisory Committee's 2021-2022 Work Plan as written.

7.2.c

ARTS AND CULTURAL ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

7.2.c.a

DISCUSSION REGARDING THE VISUALLY APPEALING CITYSCAPES AND ACTIVATED ALLEYWAYS POWERPOINT PRESENTATION

• RECOMMENDATION

  THAT Council direct staff to invite two (2) representatives each from the Public Art Advisory Committee, the Economic Development Advisory Committee and the Arts and Cultural Advisory Committee to participate in a roundtable discussion workshop facilitated by the Manager of Cultural Development, and invite the Economic Development Officer to participate, focused on creating a report regarding placemaking in the City.

7.2.c.b

CANADA DAY DISCUSSION

• RECOMMENDATION

  THAT Council directs staff to focus the programming of Canada Day with an emphasis on celebrating White Rock's diverse communities.

7.2.c.c

PUBLIC ART DISPLAYS IN VACANT STOREFRONTS

• RECOMMENDATION

  THAT Council endorse the Committee to prepare a report, in collaboration with the BIA, to present to commercial business owners, informing of the benefits of allowing their vacant storefronts to be used to display artwork from local artists.

8.

BYLAWS AND PERMITS

8.1

BYLAWS

8.1.a

BYLAW 2421 - WHITE ROCK FREEDOM OF INFORMATION BYLAW, 2022, NO. 2421

Bylaw 2421 - A new bylaw in regard to White Rock Freedom of Information (to add in an application fee component).  The bylaw is on the agenda for consideration of first, second and third reading.

Note: Further information is provided in regard to the legislation amendments and the potential fees:

• Excerpt from Bill 22, passed 2021-11-26
• BC Reg 298/2021, passed 2021-11-26
• BC Reg 155/2012 (FIPPA Regulation) Consolidated as of 2021-11-26

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Freedom of Information Bylaw, 2022, No. 2421."

8.1.b

BYLAW 2426 - WHITE ROCK ELECTION PROCEDURE BYLAW, 2022, NO. 2426

Bylaw 2426 - a bylaw to provide for the determination of various procedures for the conduct of elections and assent voting.

Note: This Bylaw was introduced under the corporate report section Item 6.2.e.

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Election Procedure Bylaw, 2022, No. 2426".

8.1.c

BYLAW 2430 - AUTOMATED VOTE COUNTING SYSTEM AUTHORIZATION AND PROCEDURE BYLAW, 2018, BYLAW 2248, AMENDMENT NO. 1, 2022, NO. 2430

Bylaw 2430 - A bylaw to amend the automated vote counting system authorization and procedure bylaw.

Note: This Bylaw was introduced under the corporate report section Item 6.2.e.

• RECOMMENDATION

  THAT Council give first, second and third reading to "Automated Vote Counting System Authorization and Procedure Bylaw, 2018, Bylaw 2248, Amendment No. 1, 2022 No. 2430".

8.1.d

BYLAW 2427 - MAIL BALLOT AUTHORIZATION AND PROCEDURE BYLAW, 2022, NO. 2427

Bylaw 2427 - A bylaw to authorize Mail Ballots and Procedures for Elections.

Note: This Bylaw was introduced under the corporate report section Item 6.2.e.

• RECOMMENDATION

  THAT Council give first, second and third reading to "Mail Ballot Authorization and Procedure Bylaw, 2022, No. 2427".

8.1.e

BYLAW 2363 - WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (CD-64 - 1485 FIR STREET) 

Bylaw 2363 -  A bylaw to amend the "White Rock Zoning Bylaw, 2012, No. 2000" as amended to permit the construction of a six-storey 80-unit rental residential building over two (2) levels of underground parking. The project / bylaw was given first and second reading at the October 19, 2020 Regular Council meeting.  The public hearing was held January 18, 2021.  The bylaw was defeated at third reading and was brought forward for reconsideration as part of the April 26, 2021 meeting agenda by Councillors Manning and Trevelyan.  Council rescinded second reading at that time and a new second reading, as amended, was provided on May 10, 2021. The Public Hearing on the amended Bylaw took place on July 5, 2021.  Third reading was given on July 12, 2021.  The bylaw is on the agendas for consideration of final reading at this time.

Note: This Bylaw was the subject of Item 6.2.d under the corporate report section.

• RECOMMENDATION

  THAT Council gives final reading to “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-64 – 1485 Fir Street), 2020, No. 2363”.

8.2

PERMITS

None

9.

CORRESPONDENCE

9.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

Note: Council may wish to refer this matter to staff for consideration and response.

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Item 9.1.a - 9.1.b has been included under correspondence for public information purposes only.

Note: While Council Policy No. 109 does not permit the City to declare official proclamations, organizations may request Council to consider a flag raising through correspondence as per Council Policy No. 146.

9.1.a

CYSTIC FIBROSIS AWARENESS MONTH IN MAY

Correspondence received via email February 18, 2022, sharing information and a proclamation request regarding the month of May being Cystic Fibrosis Awareness Month.

9.1.b

LIGHT UP GREEN FOR LYME DISEASE AWARENESS MONTH

Correspondence dated March 13, 2022 providing information on Lyme Disease Awareness Month, which takes place in May across Canada.  

9.1.c

MOVE FOR LIFE SOUTH SURREY WHITE ROCK

Correspondence extending an invitation for the entire White Rock Community to get active for better health this June, 2022 for ParticipACTION's Community Better Challenge, a Move for Life health promotion initiative.  

10.

MAYOR AND COUNCILLOR REPORTS

10.1

MAYOR’S REPORT

10.2

COUNCILLORS REPORTS

11.

MOTIONS AND NOTICES OF MOTION

11.1

MOTIONS

11.2

NOTICES OF MOTION

12.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

13.

OTHER BUSINESS

14.

CONCLUSION OF THE APRIL 25, 2022 REGULAR COUNCIL MEETING