The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, November 22, 2021 at 7:00 P.m. - 10:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for November 22, 2021 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the following meeting minutes:

  • Regular Council, November 8, 2021.

4.

QUESTION AND ANSWER PERIOD

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email.

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing
[email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., November 17, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m November 22, 2021, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

5.1.a

CAM HANTIUK - WASTE MANAGEMENT ASSOCIATION OF BC

Cam Hantiuk, Waste Management Association of B.C., to appear virtually to discuss solid waste pick-up for multi-family buildings. 

5.1.b

CINDY POPPY AND AMY HENNESSY - WHITE ROCK EVENTS SOCIETY

Cindy Poppy and Amy Hennessy, White Rock Events Society, to attend in person to discuss a proposal for the White Rock Promenades Sculpture Competition. 

5.2

PETITIONS

None.

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

6.1.a

HOUSING NEEDS REPORT - CITYSPACES

Jada Basi, CitySpaces, to attend to present the final draft for the White Rock Housing Needs report.

6.2

CORPORATE REPORTS

6.2.a

COVID-19 GLOBAL PANDEMIC UPDATE (ON TABLE MEMO TO BE PROVIDED)

The Fire Chief to provide an On-Table memo regarding the COVID-19 global pandemic.

6.2.b

CITY OF WHITE ROCK HOUSING NEEDS REPORT (2021)

Corporate report dated November 22, 2021 from the Acting Director of Planning and Development Services titled "City of White Rock Housing Needs Report (2021)".

Note: The Housing Advisory Committee recommendation regarding the Housing Needs Report can be viewed under item 7.2.a.a. 

• RECOMMENDATION

  THAT Council:

  1. Receive the “Housing Needs Report,” included as Appendix A to the corporate report titled “City of White Rock Housing Needs Report (2021)” as the first Housing Needs Report for the municipality, prepared pursuant to Division 22 of the Local Government Act and the requirements of British Columbia Regulation 90/2019; and
  2. Direct staff to publish a copy of the “Housing Needs Report” on the City’s webpage.

6.2.c

WHITE ROCK TREE MANAGEMENT BYLAW CHANGES AS RECOMMENDED BY THE CITY'S ENVIRONMENTAL ADVISORY COMMITTEE

Corporate report dated  November 22, 2021 from the Acting Director of Planning and Development Services titled "White Rock Tree Management Bylaw Changes as Recommended by the City's Environmental Advisory Committee".

Note: Bylaw 2407 is on the agenda for consideration of first, second and third reading under item 8.1.c

• RECOMMENDATION

  THAT Council:

  1. Give the first three readings to City of White Rock Tree Protection Bylaw, 2021, No. 2407 and that final adoption of the Bylaw be given at the next regular meeting of Council;
  2. Repeal City of White Rock Tree Management Bylaw, 2008, No. 1831, with the date of repeal coinciding with the date of final adoption of White Rock Tree Protection Bylaw, 2021, No. 2407; and
  3. Rescind Council Policy 510 “Criteria for Type 2 Tree Removal Requests on Private Land” recognizing that the related content has been incorporated into City of White Rock Tree Preservation Bylaw, 2021, No. 2407.

6.2.d

CITY OF WHITE ROCK PLANNING PROCEDURES BYLAW, 2017, NO. 2234, AMENDMENT NO. 5, BYLAW, 2021, NO. 2409

Corporate report dated November 22, 2021 from the Acting Director of Planning and Development Services titled "City of White Rock Planning and Procedures Bylaw, 2017, No. 2234, Amendment No. 5, Bylaw, 2021, No. 2409".

Note: Bylaw 2409 is on the agenda for consideration of first, second and third reading under item 8.1.f.

• RECOMMENDATION

  THAT Council receives the corporate report dated November 22, 2021 from the Acting Director of Planning and Development Services, titled “City of White Rock Planning Procedures Bylaw, 2017, No. 2234, Amendment No. 5, Bylaw, 2021, No. 2409.”

6.2.e

KENT STREET SENIORS SOCIETY PICNIC TABLE DONATION

Corporate report dated November 22, 2021 from the Director of Recreation and Culture titled "Kent Street Seniors Society Picnic Table Donation".

• RECOMMENDATION

  THAT Council approve the installation of a concrete picnic table to be built on City property located north of the Kent Street Activity Centre (KSAC).

6.2.f

PROPOSED WHITE ROCK SEWER CONNECTION AND RENTAL CHARGES BYLAW UPDATE

Corporate report dated November 22, 2021 from the Director of Engineering and Municipal Operations titled "Proposed White Rock Sewer Connection and Rental Charges Bylaw Update".

Note: Bylaw 2406 is on the agenda for consideration of first, second and third reading under item 8.1.d

• RECOMMENDATION

  THAT Council:

  1. Receive for information the corporate report dated November 22, 2021 from the Director of Engineering and Municipal Operations, titled “Proposed White Rock Sewer and Rental Charges Bylaw Update.”
  2. Give first, second, and third readings to “Sewer Connection and Rental Charges Bylaw, 1970, No. 396, Amendment No. 31, 2021, No. 2406.”

6.2.g

WHITE ROCK FINANCIAL PLAN (2021-2025) BYLAW, NO. 2377, AMENDMENT NO. 3, 2021, NO. 2411

Corporate report dated November 22, 2021 from the Acting Director of Financial Services titled "White Rock Financial Plan (2021-2025) Bylaw, No. 2377, Amendment No. 3, 2021, No. 2411

Note: Bylaw 2411 is on the agenda for consideration of first, second and third reading under item 8.1.e.

• RECOMMENDATION

  THAT Council receive for information the corporate report dated October 25, 2021 from the Acting Director of Financial Services, titled “White Rock Financial Plan (2021-2025) Bylaw, No. 2377, Amendment No. 3, 2021, No. 2411.”

6.2.h

STATUS UPDATE OF COUNCIL'S 2021-2022 TOP  PRIORITIES

Council's 2021 - 2022 Top Priorities with new activity comments provided for information:

• Solid Waste Pickup for Multi-Family:  Responses to letters sent to Multi Family and Commercial properties are being submitted and staff are responding to questions.  The job classification is scheduled to be sent to Metro classification group for evaluation.  A request for proposal for consultant is close to finalization and scheduled to be sent out next week.  
  
  
• Housing Needs / Affordable Housing: Presentation by CitySpaces is scheduled for November 22^nd.  
  
  
• Community Amenity Contribution "Shovel-in-the-Ground" Projects:  
  - Emerson Park Playground Upgrade:  Contract has been signed and the contractor is ordering materials.
  - Maccaud Park Upgrade: Design is underway incorporating feedback from parks staff regarding trees. 
  - Centre Street Hillside Walkway Upgrade: Design work continues, dialogue ongoing with encroaching property owners who are arranging to remove encroachments although some are engaging legal resources in an attempt to keep the encroachment(s).
  - Review Options for Upgrading Multiple Hillside Walkways (Road Ends) to Waterfront: No update at this time
  
  
• The City's Relationship with the Semiahmoo First Nation:  No Update at this time

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing and select committee meeting minutes as circulated:

  • Housing Advisory Committee -October 26, 2021.

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

7.2.a

HOUSING ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

7.2.a.a

Recommendation #1 - Draft Housing Needs Report

The Housing Needs Report was on the agenda under Item 6.2.b

• RECOMMENDATION

  THAT Council receive the Housing Advisory Committee endorsement of the draft Housing Needs Report, in its final form, to go to the November 22, 2021 Council meeting for adoption. 

7.2.a.b

Recommendation #2 - 2021-2022 Housing Advisory Committee Work Plan

Note: Suggested work plans to be referred to staff to ensure they coincide with current staff work loads and Council Priorities.

• RECOMMENDATION

  THAT Council approve the 2021-2022 Housing Advisory Work Plan.

7.2.b

LAND USE AND PLANNING COMMITTEE (COUNCILLOR CHESNEY)

The following recommendations are being brought forward from the Land Use and Planning Committee meeting held earlier in the evening. 

7.2.b.a

Recommendation #1 - INITIAL REVIEW (REVISED SUBMISSION) 1441, 1443-45, AND 1465 VIDAL STREET, AND 14937 THRIFT AVENUE ZONING BYLAW AMENDMENT AND MAJOR DEVELOPMENT PERMIT (19-011)

• RECOMMENDATION

   THAT Council:

  1. Direct staff to advance the Zoning Bylaw Amendment Application at 1441, 1443-45, and 1465 Vidal Street, and 14937 Thrift Avenue, to the next stage in the application review process; and
  2. Update the on-site development signage to reflect the revised development proposal as described in the corporate report titled “Initial Review (Revised Submission) 1441, 1443-45, and 1465 Vidal Street, and 14937 Thrift Avenue, Zoning Bylaw Amendment and Major Development Permit (File No. 19-011)”.

7.2.b.b

Recommendation #2 - EARLY REVIEW OF REZONING APPLICATION - 1164 ELM STREET

• RECOMMENDATION

  THAT Council direct staff to advance the zoning amendment application at 1164 Elm Street to the next stage in the application review process.

8.

BYLAWS AND PERMITS

8.1

BYLAWS

8.1.a

Bylaw 2410 - WHITE ROCK ZONING BYLAW, 2012, No. 2000, AMENDMENT (RS-4 15733 Thrift Avenue) BYLAW, 2021, No. 2410

Bylaw 2410 - A Bylaw to amend the White Rock Zoning Bylaw, 2012, No. 2000 .  The Zoning amendment would allow for the subdivision of the subject property from one to two lots.  Each of the lots would be developed with a single-family dwelling. 

Note: Bylaw 2410 was the subject of a Corporate Report at the November 22, 2021 Land Use and Planning Committee meeting.

• RECOMMENDATION

  THAT Council give first and second readings to “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-4 – 15733 Thrift Avenue) Bylaw, 2021, No. 2410".

• RECOMMENDATION

  THAT Council direct staff to schedule the public hearing for “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-4 – 15733 Thrift Avenue) Bylaw, 2021, No. 2410”.

• RECOMMENDATION

  THAT Council direct staff to resolve the following issues prior to bringing “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-4 – 15733 Thrift Avenue) Bylaw, 2021, No. 2410” back for consideration of final adoption:

  1. Ensure that all engineering requirements and issues, including road dedication and the execution of a Works and Servicing Agreement, are addressed to the satisfaction of the Director of Engineering and Municipal Operations;
  2. Ensure that all matters pertaining to tree protection and retention, are addressed to the satisfaction of the Director of Planning and Development Services; and
  3. Confirm that a tree protection covenant is registered on title to ensure the recommendations of final Arborist Report, approved by the Director of Planning and Development Services and more specifically the City’s Arboricultural Technician, are implemented and maintained through future demolition and construction activities.
  4. Complete the demolition of the existing dwelling to the satisfaction of the Director of Planning and Development Services.

8.1.b

BYLAW 2401 - 2022 FEES AND CHARGES BYLAW, 2021, NO. 2401

Bylaw 2401 - A bylaw to impose fees and charges for various services offered by the City that are not included in any other City Bylaw. This item is on the agenda for consideration of first, second and third reading.

Note: Bylaw 2401 was the subject of a Corporate Report at the November 22, 2021 Finance and Audit Committee meeting. 

• RECOMMENDATION

  THAT Council give first, second and third reading to "2022 Fees and Charges Bylaw, 2021, No. 2401".

8.1.c

BYLAW 2407 - WHITE ROCK TREE PROTECTION BYLAW, 2021 NO. 2407

Bylaw 2407 - A bylaw to regulate and prohibit the cutting, removal, and damage of protected trees through the issuance of Tree Management Permits and the establishment of requirements for tree replacement and the posting of securities for tree protection and tree maintenance. The bylaw is on the agenda for consideration of first, second and third reading.  

Note:  Bylaw 2407 was the subject of a corporate report under item 6.2.c

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Tree Protection Bylaw, 2021, No. 2407".

8.1.d

BYLAW 2406 - SEWER CONNECTION AND RENTAL CHARGES BYLAW, 1970, NO. 396, AMENDMENT NO. 31, 2021 NO. 2406

Bylaw 2406 - A bylaw to amend the Sewer Connection and Rental Charges Bylaw, 1970, No. 396.  This report is on the agenda for consideration of first, second and third reading.

Note: Bylaw 2406 was the subject of a corporate report on the agenda under item 6.2.f

• RECOMMENDATION

  THAT Council give first, second and third reading to Sewer Connection and Rental Charges Bylaw, 1970, No. 396, Amendment No. 31, 2021, No. 2406.

8.1.e

BYLAW 2411 - WHITE ROCK FINANCIAL PLAN (2021-2025) BYLAW, NO. 2377, AMENDMENT NO. 3, 2021, NO. 2411

Bylaw 2411 - A bylaw to amend the White Rock Financial Plan (2021-2025) to transfer $3M from the Community Amenity Contribution Reserve to the Affordable Housing Reserve.  This bylaw is on the agenda for consideration of first, second and third reading.

Note:  Bylaw 2411 was the subject of a corporate report under item 6.2.g.

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Financial Plan (2021-2025) Bylaw, No. 2377, Amendment No. 3, 2021 No. 2411".

8.1.f

BYLAW 2409: WHITE ROCK PLANNING PROCEDURES BYLAW, 2017, NO. 2234, AMENDMENT NO. 5, BYLAW, 2021, NO. 2409

Bylaw 2409 - A bylaw to amend the White Rock Planning and Procedures Bylaw which, if approved, would:

•  Remove all references to “Schedule A – Applications Fees” within the Bylaw recognizing that fees for planning applications are to be incorporated into City of White Rock Fees and Charges Bylaw. A separate corporate report is included on the regular agenda to introduce the related amendments to the Fees and Charges Bylaw.
• Introduce additional rigor into the process of carrying out a “Formal Pre-Application” under circumstances explicitly introduced into the Planning Procedures Bylaw. Schedule C to the Procedures Bylaw has been revised to outline when a “Formal Pre-Application” process is required; and
• Recognize the need for Applicant’s to post a retainer to cover the costs of a peer review when technical studies are determined, by the Director of Planning and Development Services, to require such a peer review.
  
  The bylaw is on the agenda for consideration of first, second and third reading. 

         Note: Bylaw 2409 was the subject of a corporate report under item 6.2.d.

• RECOMMENDATION

  THAT Council give first, second and third reading to "City of White Rock Planning and Procedures Bylaw, 2017, No. 2234, Amendment No. 5, Bylaw, 2021, No. 2409".

8.1.g

WHITE ROCK HOUSING AGREEMENT(1485 FIR STREET) BYLAW, 2021, NO. 2408

Bylaw 2408 - A bylaw to enter into a Housing Agreement under Section 483 of the Local Government Act.  The bylaw is was given first, second and third reading on November 8, 2021 and is on the agenda for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to "White Rock Housing Agreement Bylaw 2408 (1485 Fir Street)".

8.2

PERMITS

None.

9.

CORRESPONDENCE

9.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

Note: Council may wish to refer this matter to staff for consideration and response.

9.1.a

METRO VANCOUVER BOARD IN BRIEF - OCTOBER 29, 2021

Metro Vancouver Board in Brief - October 29, 2021 for information purposes.  

9.1.b

LIT BENCHES - FRASER VALLEY REAL ESTATE BOARD (FVREB)

Correspondence dated November 8, 2021 from the Fraser Valley Real Estate Board (RVREB) regarding the gifting of an illuminated bench to the City of White Rock.

Note:  Council may consider referring the item to staff to bring forward information prior to action.  

9.1.c

METRO VANCOUVER 2040: SHAPING OUR FUTURE LAND USE DESIGNATION AMENDMENT REQUEST FROM THE CITY OF SURREY

Correspondence from Metro Vancouver regarding:

• Metro Vancouver 2040: Shaping Our Future Land Use Designation Amendment Request from the City of Surrey - South Campbell Heights
• Metro Vancouver 2040: Shaping Our Future Land Use Designation Amendment Request from the City of Surrey - 228 175A Street
• Metro Vancouver 2040: Shaping Our Future Land Use Designation Amendment Request from the City of Surrey - Cloverdale Hospital Site

Note: Correspondence has been forwarded to staff for response by deadline of January, 2022.

10.

MAYOR AND COUNCILLOR REPORTS

10.1

MAYOR’S REPORT

10.2

COUNCILLORS REPORTS

11.

MOTIONS AND NOTICES OF MOTION

11.1

MOTIONS

11.2

NOTICES OF MOTION

12.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

13.

OTHER BUSINESS

14.

CONCLUSION OF THE NOVEMBER 22, 2021 REGULAR COUNCIL MEETING