The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, October 21, 2024 at 4:00 P.m. - 6:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are gathered on the traditional unceded territory of the Semiahmoo First Nation, within the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for October 21, 2024 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock adopt the October 7, 2024 Regular meeting minutes.

3.1

MEETING RECESS

The regular Council meeting will now be postponed/adjourned in order to consider the proposed applications:

• Bylaw 2519: Official Community Plan Bylaw, 2017, No. 2220, Amendment No. 4 (Development Permit Area Guidelines), 2024, No. 2519
• Development Variance Permit No. 460 (943 Lee Street)
• Development Variance Permit No. 461 (15170 Columbia Avenue)

The regular Council meeting will reconvene following the adjournment or conclusion of the Public Hearing/Meeting

• RECOMMENDATION

  THAT Council:

  1. Postpone the October 21, 2024 regular meeting at this time until the adjournment or conclusion of the Public Hearing / Meetings for the following applications:
     • Bylaw 2519: Official Community Plan Bylaw, 2017, No. 2220, Amendment No. 4 (Development Permit Area Guidelines), 2024, No. 2519
     • Development Variance Permit No. 460 (943 Lee Street)
     • Development Variance Permit No. 461 (15170 Columbia Avenue)
  2.  Directly following the Public Hearing / Meeting the Regular Council meeting will be reconvened in the City's Council Chambers.

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place in person at the meeting. 

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

LAYLA GILHOOLY AND BRENNA ROCLIFFE - BC SPCA

Members from the BC SPCA to attend to provide an update on 2023 activities in White Rock and provide information about other BC SPCA programs and services. 

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

6.2

CORPORATE REPORTS

6.2.a

DAYTIME WARMING CENTRE NEXT STEPS

Corporate report dated October 21, 2024, from the Chief Administrative Officer titled "Daytime Warming Centre Next Steps".

• RECOMMENDATION

  THAT Council direct staff to:

  1. Proceed with the operation of the Daytime Warming Centre at Centennial Park (or any other location at Council’s discretion);
  2. Award the contract for the 2024/2025 Emergency Daytime Warming Centre to Lookout Housing and Health Society & Engaged Communities Canada Society for the cost of $409,970.41 and authorize the Chief Administrative Officer to sign the contract for services;
  3. Increase the budget to $409,970.41 to enable daily operations of the daytime warming Booth from November 1 to March 15, 2025; and
  4. Allocate an additional $49,970.41 from operating contingency (for 2024 costs) and prior year surplus (for 2025 costs) to the daytime warming centre budget; and
  5. Hire extra security to patrol the surrounding area outside hours of operation and allocate an additional $30,000 from operating contingency and prior year surplus; and
  6. Establish a Warming Centre Volunteer Group to help with area cleaning.

6.2.b

CONTRACT AWARD - AUDIT SERVICES 2025-2029

Corporate report dated October 21, 2024, from the Director of Financial Services titled "Contract Award - Audit Services 2025-2029".

• RECOMMENDATION

  THAT Council receive the corporate report dated October 21, 2024, from the Director, Financial Services, titled “Contract Award – Audit Services 2025-2029;” and

  1. Approve the award of the Audit Services contract for a five-year term, covering the 2025-2029 financial years, to KPMG LLP in the amount of $391,500 (excluding GST);
  2. Authorize the pre-approved budget contingency in the amount of $39,150 (10% of the contract amount) to support any unanticipated needs; and
  3. Authorize the Director, Financial Services, to execute all contract documentation required for the contract.

6.2.c

CONTRACT AWARD - COUNCIL CHAMBERS RELOCATION

Corporate report dated October 21, 2024, from the Manager, Engineering, titled "Contract Award - Council Chambers Relocation".

• RECOMMENDATION

  THAT Council receive the corporate report dated October 21, 2024, from the Manager of Engineering, titled “Contract Award – Council Chambers Relocation” for consideration; and

  1. Confirm Council Relocation Chambers to the Anex; and
  2. Approve the award of the Council Chambers Relocation project to Crescent Electrical Contractors Ltd. in the amount of $98,060 (excluding GST); and
  3. Approve the award of audio video for the Council Chambers Relocation project to Hybrid AV in the amount of $20,000 (including Listen Assist) (excluding GST); and
  4. Authorize the pre-approved contingency in the amount of $22,072 (approximately 15%) to support the project; and
  5. Approve the award of engineering support for the City Hall Renovations (new offices) project to Dialog in the amount of $50,000 (excluding GST).

6.2.d

CONSIDERATION OF DEVELOPMENT VARIANCE PERMIT NO. 460 - 943 LEE STREET (DVP 00033)

Corporate report dated October 21, 2024, from the Director of Planning and Development Services titled "Consideration of Development Variance Permit No. 460 - 943 Lee Street (DVP00033)".

Note: DVP 460 was the subject of a public meeting held earlier in the evening, and is on the agenda for consideration under item 9.2.a

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated October 21, 2024, from the Director of Planning and Development Services, titled "Consideration of Development Variance Permit No. 460 - 943 Lee Street;" and
  2. Following the Public Meeting, consider the issuance of Development Variance Permit No. 460.

6.2.e

CONSIDERATION OF DEVELOPMENT VARIANCE PERMIT NO. 461 - 15170 COLUMBIA AVENUE (DVP 00034)

Corporate report dated October 21, 2024 from the Director of Planning and Development Services titled "Consideration of Development Variance Permit No. 461 - 15170 Columbia Avenue (DVP 00034)."

Note: DVP 461 was the subject of a public meeting held earlier in the evening, and is on the agenda for Council consideration under item 9.2.b

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated October 21, 2024, from the Director of Planning and Development Services, titled "Consideration of Development Variance Permit No. 461 – 15170 Columbia Ave (DVP00034);" and
  2. Following the Public Meeting, consider the issuance of Development Variance Permit No. 461.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following  committee meeting minutes as circulated:

  • Housing Advisory Committee - September 26, 2024;
  • Public Art and Culture Advisory Committee - October 9, 2024; and,
  • Internal Community Hub Steering Committee - October 10, 2024.

7.2

SELECT COMMITTEE RECOMMENDATIONS

7.2.a

HOUSING ADVISORY COMMITTEE (COUNCILLOR LAWRENCE, CHAIRPERSON)

7.2.a.a

AFFORDABLE HOUSING FRAMEWORK STRATEGIC PRIORITY FIVE - BUILD CAPACITY WITH NON-PROFIT HOUSING AND SERVICE PROVIDERS

• RECOMMENDATION

  THAT Council direct staff to report back on the feasibility of planning and facilitating an Affordable Housing Seminar to be scheduled within the next six (6) months.

7.2.b

PUBLIC ART AND CULTURE ADVISORY COMMITTEE (COUNCILLOR KLASSEN, CHAIRPERSON)

7.2.b.a

WALKWAYS SIGNAGE

• RECOMMENDATION

  THAT Council direct staff to proceed with the procurement and installation of walkway signage in up to 16 locations, utilizing previously approved $20,000 funding, and if additional funding is required, authorize the required funds be released from the Placemaking Fund, not to exceed $30,000 total.

7.2.b.b

MACCAUD PARK PLACEMAKING WORKING GROUP

Note: Photo of "Gateway to Happiness," as discussed during October 9, 2024 Public Art and Culture Advisory Committee meeting, attached for reference. 

• RECOMMENDATION

  THAT Council direct staff to investigate the feasibility of reconstructing the "Gateway to Happiness" at Maccaud Park.

7.2.b.c

VACANT STOREFRONT PLACEMAKING RESEARCH WORKING GROUP

• RECOMMENDATION #1

  THAT Council direct staff to include within their 2025 work plan a review of the City's Unsightly Premises Bylaw to assess whether updates are required and to consider the inclusion of more stringent provisions.

• RECOMMENDATION #2

  THAT Council direct staff to include within their 2025 work plan exploration of the feasibility of developing a temporary agreement framework between the City and commercial property owners, or rental property owners, whose premises have become unsightly, to install artwork on their properties.

7.2.b.d

FESTIVE SEASON IN THE BUSINESS DISTRICT WORKING GROUP

• RECOMMENDATION

  THAT Council approve staff allocating funds from the existing Placemaking Fund, within the Recreation and Culture Department's budget, for the purchase of four (4) more wreaths.

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2519 - OFFICIAL COMMUNITY PLAN BYLAW, 2017, NO. 2220, AMENDMENT NO, 4 (DEVELOPMENT PERMIT AREA GUIDELINES), 2024, NO. 2519

Bylaw 2519 - A bylaw to amend the City of White Rock Official Community Plan Bylaw in relation to Development Permit Areas. Bylaw 2519 received first and second reading on September 23, 2024, and was the subject of a Public Hearing held earlier in the evening. It is on the agenda for consideration of third and final reading at this time.

• RECOMMENDATION #1

  THAT Council give third reading to "Official Community Plan Bylaw, 2017, No. 2220, Amendment No. 4 (Development Permit Area Guidelines), 2024, No. 2519".

• RECOMMENDATION #2

  THAT Council give final reading to "Official Community Plan Bylaw, 2017, No. 2220, Amendment No. 4 (Development Permit Area Guidelines), 2024, No. 2519".

9.1.b

BYLAW 2516 - 2025-2029 PERMISSIVE TAX EXEMPTION MANN PARK LAWN BOWLING CLUB BYLAW, 2024, NO. 2516

Bylaw 2516 - A bylaw to provide an exemption from municipal property taxes under section 224 of the Community Charter. Bylaw 2516 received three (3) readings on September 23, 2024 and in accordance with the Community Charter the bylaw was advertised in the Peace Arch News on October 3 and 10. Bylaw 2516 is on the agenda for consideration of final reading.

• RECOMMENDATION

  That Council give final reading to "2025-2029 Permissive Tax Exemption Mann Park Lawn Bowling Club Bylaw 2024, No. 2516".

9.1.c

BYLAW 2515 - 2025 PERMISSIVE TAX EXEMPTION WHITE ROCK BIA BYLAW 2024, NO. 2515

Bylaw 2515 - A bylaw to provide an exemption from municipal property taxes under section 224 of the Community Charter. Bylaw 2515 received three (3) readings on September 23, 2024 and in accordance with the Community Charter the bylaw was advertised in the Peace Arch News on October 3 and 10. Bylaw 2516 is on the agenda for consideration of final reading.

Note: This Bylaw is for 2025 (one year), as Council is still determining the term length for the 2025 White Rock BIA Bylaw.

• RECOMMENDATION

  THAT Council give final reading to "2025 Permissive Tax Exemption Bylaw White Rock BIA Bylaw 2024, No. 2515."

9.1.d

BYLAW 2522 - WHITE ROCK PARKS REGULATIONS BYLAW, 1977, NO. 675, AMENDMENT NO. 9, 2024, NO. 2522

Bylaw 2522 - A bylaw to amend the White Rock Parks Regulation Bylaw in regard to parking in the waterfront parking lots. Bylaw 2522 received three (3) readings on October 7, 2024 and is on the agenda for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to "White Rock Parks Regulations Bylaw, 1977, No. 675, Amendment No. 9, 2024, No. 2522".

9.1.e

BYLAW 2521 - TICKETING FOR BYLAW OFFENCES BYLAW, 2011, NO. 1929, AMENDMENT NO. 16, 2024, NO. 2521

Bylaw 2521 - A bylaw to amend the Ticketing for Bylaw Offences Bylaw in relation to Schedule B7 - White Rock Parks Regulation Bylaw. Bylaw 2521 received three (3) readings on October 7, 2024 and is on the agenda for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to "Ticketing for Bylaw Offences Bylaw, 2011, No. 1929, Amendment No. 16, 2024, No. 2521".

9.2

PERMITS

9.2.a

DEVELOPMENT VARIANCE PERMIT NO. 460 (943 LEE STREET)

Development Variance Permit (DVP) No. 460 for 943 Lee Street seeks relief from the minimum rear yard and interior side yard setbacks from the RS-3 (Small Lot, Hillside) SSMUH residential Zone to allow for the use of an existing Barbeque Structure. The application also seeks to vary the maximum permitted projection for eaves and gutters into the required setback area in this zone.

Note: DVP 460 was the subject of a public meeting held earlier in the evening, and a Corporate Report under Item 6.2.d

• RECOMMENDATION

  THAT Council endorse issuance of Development Variance Permit No. 460 (943 Lee Street).

9.2.b

DEVELOPMENT VARIANCE PERMIT NO. 461- 15170 COLUMBIA AVENUE

Development Variance Permit (DVP) No. 461 for 15170 Columbia Avenue seeks relief from the minimum off-street parking requirement in the Zoning Bylaw from one parking stall to zero for a proposed accessory Bed and Breakfast.

Note: DVP 461was the subject of a public meeting held earlier in the evening, and a Corporate Report under Item 6.2.e

• RECOMMENDATION

  THAT Council endorse issuance of Development Variance Permit No. 461 (15170 Columbia Avenue)

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

None 

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.1.a

2025 REGULAR COUNCIL MEETING SCHEDULE

• RECOMMENDATION

  THAT Council approve the following 2025 Regular Council Meeting schedule:

  • January 13 & 27;
  • February 10 & 24;
  • March 10 & 31;
  • April 14 & 28;
  • May 12 & 26;
  • June 9 & 23;
  • July 7 & 21;
  • September 15;
  • October 6 & 20;
  • November 3 & 17; and
  • December 1

12.1.b

2025 DEPUTY MAYOR SCHEDULE

• RECOMMENDATION

  THAT Council approve the following schedule for the 2025 Deputy Mayor rotation:

  • January 1 - March 1 - Councillor Trevelyan;
  • March 2 - May 1 - Councillor Lawrence;
  • May 2 - July 1 - Councillor Cheung;
  • July 2 - August 31 - Councillor Klassen;
  • September 1 - October 31 - Councillor Partridge; and
  • November 1 - December 31 - Councillor Chesney.

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE OCTOBER 21, 2024 REGULAR COUNCIL MEETING