The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, July 26, 2021 at 7:00 P.m. - 10:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

The City of White Rock is committed to the health and safety of our community. In keeping with
Ministerial Order No. M192 from the Province of British Columbia, City Council meetings will take
place without the public in attendance at this time until further notice. 

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

MOTION TO CONDUCT THE REGULAR MEETING OF COUNCIL WITHOUT THE PUBLIC IN ATTENDANCE

• RECOMMENDATION

  THAT White Rock City Council:

  WHEREAS COVID-19 has been declared a global pandemic;
  

  WHEREAS the City of White Rock has been able to continue to provide the public access to the meetings through live streaming;

  WHEREAS holding public meetings in the City Hall Council Chambers, where all the audio/video equipment has been set up for the live streaming program, would not be possible without breaching physical distancing restrictions due to its size, and holding public meetings at the White Rock Community Centre would cause further financial impact to City Operations due to staffing resources and not enable live streaming;
  

  WHEREAS Ministerial Order No. 192 requires an adopted motion in order to hold public meetings electronically, without members of the public present in person at the meeting;

  THEREFORE BE IT RESOLVED THAT White Rock City Council authorizes the City of White Rock to hold the July 26, 2021Regular Council meeting to be video streamed and available on the City’s website, and without the public present in the Council Chambers.

3.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for July 26, 2021 as circulated.

4.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock adopt the following meeting minutes:

  • July 12, 2021- Special Council meeting - West Beach Business Owners/ Operators;
  • July 12, 2021 - Special to Close meeting (Financial Planning Policy Task Force dissolved); and
  • July 12, 2021 - Regular Council meeting.

5.

QUESTION AND ANSWER PERIOD

Due to the COVID-19 global pandemic, in-person Question and Answer Period has been temporarily suspended until further notice. You may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line. Your questions and comments will be noted along with answers and placed on the City’s website. You will be notified directly once this has been completed.

As of 8:30 a.m., July 21, 2021 there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m July 26, 2021, including “On-Table” information provided with staff responses that are available at the time.

6.

DELEGATIONS AND PETITIONS

6.1

DELEGATIONS

None

6.2

PETITIONS

None

7.

PRESENTATIONS AND CORPORATE REPORTS

7.1

PRESENTATIONS

7.1.a

WHITE ROCK RCMP Q2 REPORT AND POLICING UPDATE

Staff Sargent Pauls, White Rock RCMP to provide an update on the Second Quarter (Q2) Report for policing.

7.2

CORPORATE REPORTS

7.2.a

COVID-19 GLOBAL PANDEMIC VERBAL UPDATE

The Fire Chief to provide a verbal update regarding the COVID-19 global pandemic.

7.2.b

2021 CULTURE DAYS WELCOME BACK SPECIAL EVENT

Corporate report dated July 26, 2021 from the Director of Recreation and Culture titled "2021 Culture Days Welcome Back Special Event".

• RECOMMENDATION

  THAT Council receives for information the corporate report dated July 26, 2021, from the Director of Recreation & Culture, titled 2021 Culture Days Welcome Back White Rock Special Event.

7.2.c

WHITE ROCK LAWN BOWLING CLUB LOAN REQUEST

Corporate report dated July 26, 2021 from the Acting Director of Financial Services titled "White Rock Lawn Bowling Club Loan Request".

• RECOMMENDATION

  THAT Council:

  1. Receive for information the corporate report dated July 26, 2021 from the Acting Director of Financial Services, titled “White Rock Lawn Bowling Club Loan Request;”
  2. Approve the Partnering & Loan Agreement and the Licence Extension Agreement with the White Rock Lawn Bowling Club substantially in the form attached as Appendix A;
  3. Provide direction to proceed with a public notice of the City’s intent to lend $62K to the White Rock Lawn Bowling Club, in accordance with Sections 24 and 94 of the Community Charter; and
  4. Authorize the Mayor and Director of Corporate Administration to sign the Partnering & Loan Agreement and the Licence Extension Agreement following the expiration of the notice period.

7.2.d

OXFORD STREET ASSESSMENT

Corporate report dated July 26, 2021 from the Director of Engineering and Municipal Operations titled "Oxford Street Assessment".

• RECOMMENDATION

  THAT Council:

  1. Receive for information the corporate report dated July 26, 2021 from the Director of Engineering and Municipal Operations Department, titled “Oxford Street Assessment;”
  2. Direct Staff to further research HFST and supplier availability before potential inclusion in an upcoming Financial Plan; and
  3. Direct Staff to process and proceed with the installations of signs.  

7.2.e

STATUS UPDATE OF COUNCIL'S 2021-2022 TOP FIVE (5) PRIORITIES

Council's 2021 - 2022 Top five (5) Priorities with new activity comments provided for information:

• One-Way Marine Drive (Extend Restaurant Patio Space):  Council directed that the lane closure barricades be removed no sooner than August 7^th. Staff are contacting the contractor to see if they can be removed  for Wednesday, August 11^th.  This will give the first three (3) days of the week for restaurants to remove the patios. Once staff receive confirmation that the date works for the contractor, staff will advise the patio permit holders.
  
  
• The Official Community Plan (OCP) Review: On July 12, 2021, the current OCP Review process has concluded with City Council adopting Official Community Plan Amendment Bylaw No. 2387, the bylaw that updates the City's OCP. Several changes have been made to the OCP, including limiting the scale (height and density) of development in the Town Centre, Town Centre Transition, and Waterfront Village land use designations, as well as introducing new definitions for affordable rental housing as they relate to density bonus incentives for projects that include affordable rental housing.
  
  
• Solid Waste Pickup for Multi-Family:  A number of milestones need to be met in order to convert multi-family and commercial solid waste hauling to a single contract administered by the City. Staff are currently identifying the legal and financial challenges of converting over 400 private contracts to a City administered utility paid for through user solid waste fees. Milestones in the process are:
  •  Council report to discuss legal steps, process steps to set up utility, consultation, bulky waste collection and estimated user fees. October 2021
  • Enact Bylaw to set up Solid Waste Utility for commercial and multi-family collection starting in 2023. November 2021
  • Budget submission for Solid Waste Coordinator position. December 2021
  • Retain Solid Waste Coordinator. Spring 2022
  • RFP for single solid waste contractor. Summer 2022
  • Conversion of over 400 contracts to City administered collection. Summer and Fall 2022
  • Start of City administered collection of all solid waste in White Rock. Spring 2023
    
    
• Housing Needs / Affordable Housing: July 12, 2021, the current OCP Review process has concluded with City Council adopting Official Community Plan Amendment Bylaw No. 2387, the bylaw that updates the City's OCP. Several changes have been made to the OCP, including limiting the scale (height and density) of development in the Town Centre, Town Centre Transition, and Waterfront Village land use designations, as well as introducing new definitions for affordable rental housing as they relate to density bonus incentives for projects that include affordable rental housing.
  

  On July 27, 2021, staff expect to bring forward the engagement summary from CitySpaces Consulting to the Housing Advisory Committee, describing what was heard from the public and stakeholders during the recent workshops held in support of preparation of the Housing Needs Report.

• Community Amenity Contribution "Shovel-in-the-Ground" Projects: 
• - Bay Street Beach Access Ramp:  Signs advising of the construction are placed at Cypress Street and Bay Street ramps. Large project signs to be installed within the coming weeks. Construction scheduled for mid August.  Crews are scheduled to relocate rocks blocking the egress from the ramps on July 14th as an interim measure to assist with access until the construction project starts.
  
  
• - Emerson Park Playground Upgrade: Project Engineer is preparing scope of design build proposal for playground installation in Spring 2022.   
  
  
• - Maccaud Park Upgrade:  The Project Engineer is reviewing the consultants design proposals and costing prior to presentation to Council for consideration in September.
  
  
• - Centre Street Hillside Walkway Upgrade:  Consultant is finalizing the drawings. We expect the encroachment letters to go out in two (2) weeks. We are asking the residents to remove their encroachments by the end of the year. If they fail to do so, it gives the City time to do the work before bird nesting season (March 15).
  
  
• The City's Relationship with the Semiahmoo First Nation:   No new updates

8.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

8.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing and select committee meeting minutes as circulated:

  • Governance and Legislation Committee - July 12, 2021;
  • At-Risk and Vulnerable Population Task Force - June 30, 2021;
  • Arts and Cultural Advisory Committee - July 8, 2021;
  • Public Art Advisory Committee - July 13, 2021;
  • Economic Development Advisory Committee - July 14, 2021; and,
  • At-Risk and Vulnerable Population Task Force - July 15, 2021.

8.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

8.2.a

ARTS AND CULTURAL ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON FOR JULY 8, 2021 MEETING)

8.2.a.a

RECOMMENDATION #1 - ARTS AND CULTURAL SPACE INCLUDED IN NEW DEVELOPMENTS

Note:  Council may wish to refer this recommendation to staff for a response in regard to process.

• RECOMMENDATION

  THAT Council endorses that the Advisory Design Panel incorporate arts and cultural space, whether public art and/or arts programming space in new developments aligned to the Creative City by the Sea Cultural Strategic Plan.

8.2.a.b

RECOMMENDATION #2 - PRIORITY ITEMS FOR 2021/2022 WORK PLAN

Note:  The workplan items align with the City’s Cultural Strategic Plan and to three (3) of Council’s Strategic Priorities in terms of Economy, Infrastructure and Community.

• RECOMMENDATION

  THAT Council endorses that the following items be identified as priority items within the Arts and Cultural Committee 2021/ 2022 Work Plan:

  • 1.3.1 - Explore the options for creating an Arts Endowment Fund to provide a pool of arts development money available to groups;
  • 2.1.1 - Conduct an Arts and Culture Opportunity and Needs Assessment (including City owned, leased or privately owned dedicated arts spaces). As well as the possibility of merging a new seniors’ programming facility with arts and cultural needs. Access grants if possible; and,
  • 2.1.2 - Follow up the Needs Assessment with a concept plan and construction drawings for the provision of an Arts and Cultural Facility to meet community requirements including the possibility of merging a new seniors’ programming facility with arts and cultural needs. Be shovel ready and access grants and create budget.

9.

BYLAWS AND PERMITS

9.1

BYLAWS

None

9.2

PERMITS

9.2.a

Major Development Permit Application - 1454 Oxford Street (14-009)

Consideration of this permit is in regard to the applicable Development Permit Area guidelines for a 121 unit multi-family development including two residential towers (i.e., 21 and 24 storeys) and a shared two-storey podium. The subject development proposal was considered by the City upon receipt of OCP and zoning amendment applications in 2014. These applications, in addition to a Phased Development Agreement, were approved by the City in 2017, including site-specific (CD-46) zoning parameters that determine the location, size and siting of buildings on the property. The Phased Development Agreement also requires the owner to provide 0.92 acres of treed area on the east side of the property to the City for the protection of the natural environment before the issuance of a development permit, and this treed area has now been transferred to the City. This development permit application pertains to the appropriateness of the form and character of the buildings and the protection of the natural environment, as considered against the applicable Development Permit Area guidelines.

NOTE: This item was the subject on the Land Use and Planning Committee meeting held earlier in the evening.

• RECOMMENDATION

  THAT Council authorize the issuance of Development Permit No. 400 for 1454 Oxford Street.

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive correspondence Items 9.1a - 9.1.g as circulated in the agenda.  

10.1.a

MINISTRY OF ENVIRONMENT AND CLIMATE CHANGE STRATEGY

Responding correspondence dated July 7, 2021 from Ministry of Environment and Climate Change Strategy, to the City's
April 27, 2021 inquiry regarding enforcement on the Foreshore - Intertidal Area (Semiahmoo Bay).  

Note:  The correspondence informs that other municipalities have entered into agreements with the Conservation Officer Service for enhanced service level in this regard, whereby the municipality financially support enhanced compliance and enforcement operations.  

10.1.b

E-COMM BOARD OF DIRECTORS NOMINATION - 2021-2022 TERM

Correspondence dated July 9, 2021 from E-Comm 9-1-1 requesting Council to put forward an E-Comm Board of Director designates for the 2021-2022 term.  E-Comm is looking for direction through a recommendation on the White Rock representative to be appointed. The Annual General meeting will be held virtually on September 23, 2021.  

The schedule for the shared seat on the E-Comm Board is as follows:

• City of Langley- two-year term (beginning at the 2019 AGM);
• City of White Rock- two-year term (beginning at the 2021 AGM); and
• Township of Langley - four-year term (beginning at the 2023 AGM).

Note:  The City of White Rock Fire Chief may be a consideration for this role, in some municipalities this has been done for consistency and context.

• RECOMMENDATION

  THAT Council appoint _____________ as the City of White Rock Representative for a two-year term beginning with the E-Comm Annual General Meeting of 2021.    

10.1.c

MINISTRY OF FORESTS, LANDS, NATURAL RESOURCE OPERATIONS AND RURAL DEVELOPMENT - MODERNIZING FOREST POLICY 0 LOCAL GOVERNMENT ENGAGEMENT SESSIONS

Correspondence dated July 7, 2021 from Ministry of Forests, Lands, Natural Resource Operations and Rural Development providing an invitation for local government engagement sessions for the Modernizing Forest Policy.  A regional virtual engagement session will be held until July 27, 2021 at 1:30 p.m. A link is provided within the correspondence to register.  

10.1.d

OPIOID RESPONSE TEAM, HEALTH CANADA - OPIOID OVERDOSE CRISIS IN CANADA

Responding correspondence dated July 14, 2021 from the Opioid Response Team, Controlled Substances and Cannabis Branch, Health Canada in regard to the City's February 19, 2021 correspondence.  Information is provided that outlines the current approach guided by federal drug strategy - the Canadian Drugs and Substances Strategy.  

10.1.e

CITY OF VANCOUVER - REQUEST FOR SUPPORT DECRIMINALIZATION EXEMPTION

The City of Vancouver has requested the City of White Rock's support in their moving ahead so new approaches to the overdose crisis can be trialed with decriminalization of simple possession of illicit drugs (health-focused approach to substance use).  

Link to the release: https://www.newswire.ca/news-releases/mayors-from-seven-cities-across-british-columbia-call-on-the-government-of-canada-to-support-vancouver-s-application-to-decriminalize-simple-possession-891002970.html [newswire.ca]

Link to the submission: https://vancouver.ca/people-programs/decriminalizing-simple-possession-of-illicit-drugs-in-vancouver.aspx

Note: Council requested that this item be deferred from the July 12^th meeting to the next meeting.  Staff Sargent Pauls will be in attendance to speak to this item should Council have questions.

Note: Council may wish to consider the following recommendation:

RECOMMENDATION
THAT Council support the City of Vancouver's submission to Health Canada for a decriminalization of simple possession of illicit drugs (moving away from criminal sanctions and towards instead a health-focussed approach to substance use).

10.1.f

DRAFT METRO 2050: REFERRAL FOR COMMENT

Correspondence dated July 14, 2021 from Metro Vancouver regarding the Draft Metro 2050 reginal growth strategy.

To view the growth strategy please visit the following link:

http://www.metrovancouver.org/services/regional-planning/PlanningPublications/DraftMetro2050.pdf

Note:  Metro Vancouver will be providing a presentation to Council on the Draft Metro 2050 regional growth strategy later this fall.

• RECOMMENDATION

  THAT Council refer to staff the July 14, 2021 information provided by Metro Vancouver regarding the Draft Metro 2050 for their review and comments to bring forward for Council consideration.  

10.1.g

MP PETER JULIAN - CLIMATE CHANGE INITIAITIVES

Correspondence dated July 20, 2021 from MP Peter Julian (New Westminster-Burnaby) requesting endorsement for two (2) legislative initiatives: Motion M-2 for a Green New Deal and Motion M-94 to stop the Trans Mountain pipeline project.

Note: Council may wish to make the following recommendation: 

• RECOMMENDATION

  THAT Council support proposed Motion M-1 for a Green New Deal and Motion M-94 to stop the Trans Mountain Pipeline Project , brought to their attention by MP Peter Julian.  

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

14.1

CLOSING THE WEST BEACH PARKADE TOP FLOOR (EXCLUDING LONG WEEKENDS IN THE SUMMER)

Councillor Manning requested that this item be placed on the agenda for discussion.

14.2

MARINE DRIVE FOLLOW-UP: SURVEY CONTENT AND FORMING WORKING GROUP/ TASK FORCE TO REVIEW AND RECOMMEND FUTURE IMPROVEMENTS

Councillor Manning requested that this item be placed on the agenda for discussion.

Note: The Draft Survey has been included on the agenda for review and opportunity for discussion. 

15.

CONCLUSION OF THE JULY 26, 2021 REGULAR COUNCIL MEETING