The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, July 15, 2024 at 4:00 P.m. - 7:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are gathered on the traditional unceded territory of the Semiahmoo First Nation, within the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda
  for its regular meeting scheduled for July 15, 2024 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the following meeting minutes as circulated:

  • June 24, 2024, Regular Council;
  • June 24, 2024, Public Hearing / Public Meeting (TUP 23-015 1554 Foster Street); and 
  • June 27, 2024 Special Council (Bylaw 2506 - White Rock Zoning Bylaw, 2024).

3.1

SPECIAL PRESENTATION

3.1.a

CHEQUE PRESENTATION: WHITE ROCK SOROPTIMISTS DONATION FOR PIER ACCESSIBILITY IMPROVEMENTS

Members from White Rock Soroptimists to attend for a cheque presentation to the City of White Rock for accessibility improvements for the White Rock Pier (accessible mat).

3.1.b

NEW STAFF MEMBER: MANAGER OF COMMUNICATIONS AND GOVERNMENT RELATIONS

Introduction of the City's new Manager of Communications and Government Relations, Robyn Barra.  

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., July 10, 2024, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

BILL BROOKS AND ANTHONY MANNING - SOUTH SURREY & WHITE ROCK CHAMBER OF COMMERCE

Bill Brooks and Anthony Manning, South Surrey & White Rock Chamber of Commerce, to attend to provide an update on the status of the merger process with the Surrey Board of Trade to form the Surrey & White Rock Board of Trade.

5.1.b

EZIO CIVIDINO - ENCROACHMENT DISPUTE

Ezio Cividino, resident, to appear as a delegation to bring forward information regarding an encroachment dispute on his property at
1350 Kent Street.

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

EVENTS - REQUEST TO SERVE LIQUOR

Corporate report dated July 15, 2024 from the Director, Recreation and Culture titled "Events - Request to Serve Liquor".

• RECOMMENDATION

  That Council:

  1. Receive for information, the corporate report dated July 15, 2024, from the Director of Recreation & Culture, titled “Events – Request to Serve Liquor” for consideration; and
  2. Approve the following event organizers’ request to serve liquor and have beer and wine gardens at their events:
     1. Picnic on the Pier, presented by the Peace Arch Hospital Foundation, taking place August 8, 2024; and
     2. Craft Beer Festival, presented by the BIA, taking place September 21, 2024.

6.2.b

CCTV CAMERAS RFQ OUTCOME AND OPTIONS

Corporate report dated July 15, 2024 from the Chief Information Officer, titled "CCTV Cameras RFQ Outcome and Options".

• RECOMMENDATION

  THAT Council receive for information the corporate report dated
  July 15, 2024, from the Chief Information Officer, titled “CCTV Cameras RFQ Outcome and Options” for consideration and direct staff to:

  1. Retain the services of a consultant to assist with the submission of Privacy Impact Assessment (PIA) applications; following approval from the province, enter into negotiations with Houle Electric and hire a project manager to oversee the project implementation; following project completion, hire a consultant for a pilot program of a one (1) to two (2) year term to assist with FOI requests, with financial implications that include:

  • $571,000 + 25% contingency............................ $713,750.00
  • Contract a project manager.................................. 100,000.00
  • Consultant to assist with the Privacy Impact

  Assessment Applications...................................     10,000.00
  Capital Total..................................................... $823,750.00

  Operating Total: ............................................... $ 60,000.00 annually;

  OR

   2. Request the RCMP detachment to identify up to three higher-risk strategic locations where CCTV cameras can be installed to monitor any suspicious activity; and staff to provide Council with associated costs.

   

6.2.c

SURVEY RESULTS - ADDITIONAL HOURS PERMITTING DOGS ON THE PROMENADE

Corporate report dated July 15, 2024 from the Director of Corporate Administration titled "Survey Results - Additional Hours Permitting Dogs on the Promenade". 

• RECOMMENDATION

  THAT Council receive the corporate report from the Director of Corporate Administration dated June 24, 2024 titled “Survey Results – Additional Hours Permitting Dogs on the Promenade Hours”.

6.2.d

CONTRACT AWARD - VIDAL STREET SIDEWALK REPLACEMENT

Corporate report dated July 15, 2024 from the Manager, Engineering titled "Contract Award - Vidal Street Sidewalk Replacement".

• RECOMMENDATION

  THAT Council receive the corporate report dated July 15, 2024, from the Manager of Engineering, titled “Contract Award – Vidal Street Sidewalk Replacement;” and

  1. Approve the award of the Vidal Street Sidewalk Replacement to Canadian Landscape and Civil Services Ltd. in the amount of $227,621 (excluding GST);
  2. Approve the award of engineering inspection and engineering support for the Vidal Street Sidewalk Replacement Project to Ecora Engineering & Resource Group Ltd. in the amount of $30,000 (excluding GST);
  3. Authorize the pre-approved contingency in the amount of $64,400 (approximately 25%) to support the project; and
  4. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project.

6.2.e

CONTRACT AWARD - PIER ACCESSIBILITY MAT  

Corporate report dated July 15, 2024 from the Director of Engineering and Municipal Operations titled "Contract Award - Pier Accessibility Mat".

• RECOMMENDATION

  THAT Council receive the corporate report dated July 15, 2024, from the Director of Engineering and Municipal Operations, titled “Contract Award – Pier Accessibility Mat;” and

  1. Direct that the Pier Accessibility Mat installation be fast tracked and staff not apply to the Enabling Accessibility Fund given that work will commence before the scheduled fall 2024 funding announcement and therefore would not be eligible for funding;
  2. Approve the award of the Pier Accessibility Mat to Epical Solutions (providing a 5’ wide AccessMat by AccessRec) in the amount of $81,796 (excluding GST);
  3. Approve the award of installation of the Pier Accessibility Mat to GDM Civil Ltd. in the amount of $8,280 (excluding GST);
  4. Approve installation of AccessMat in brown/tan colour on the east side of the Pier;
  5. Authorize the pre-approved contingency in the amount of $18,000 (approximately 20%) to support the project; and
  6. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project.

6.2.f

EMERGENCY DAYTIME WARMING CENTRE REQUEST FOR PROPOSALS - WINTER 2024-2025

Corporate report dated July 15, 2024 from the Director of Planning and Development Services titled "Emergency Daytime Warming Centre Request for Proposals - Winter 2024-2025".

• RECOMMENDATION

  THAT Council direct staff to issue the Request for Proposals for the operation of an Emergency Daytime Warming Centre for the winter 2024-25 season, as outlined in the attached draft RFP No: WR24-PDS01.

6.2.g

INITIAL REVIEW OF 15065 MARINE DRIVE (ZON00055/TUP00011/LL00016)

Corporate report dated July 15, 2024 from the Director of Planning and Development Services titled "Initial Review of 15065 Marine Drive (ZON00055/TUP00011/LL00016)".

• RECOMMENDATION

  THAT Council:

  1. Receive for information the corporate report dated July 15, 2024, from the Director of Planning and Development Services, titled " Initial Review of 15065 Marine Drive (ZON00055/ TUP00011/LL00016);" and

  2. Direct staff to process the zoning bylaw amendment; liquor license resolution and temporary use permit applications for 15065 Marine Drive; and

  3.Direct staff to proceed with preparing a zoning amendment bylaw to remove the potential to issue a temporary use permit for a cannabis retail store at 15053 Marine Drive.

6.2.h

WHITE ROCK FINANCIAL PLAN (2024-2028) BYLAW, 2024, NO. 2496, AMENDMENT NO. 2, 2024, NO. 2507

Corporate report dated July 15, 2024 from the Director of Financial Services titled "White Rock Financial Plan (2024-2028) Bylaw, 2024, No. 2496, Amendment No. 2, 2024, No. 2507".

Note: Bylaw 2507 is on the agenda for consideration of staff-recommended first, second, and third reading under Item 9.1.a

• RECOMMENDATION

  THAT Council receive the July 15, 2024, corporate report from the Director of Financial Services, titled “White Rock Financial Plan (2024-2028) Bylaw, 2024, No. 2496 Amendment No. 2, 2024 No. 2507”.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following committee meeting minutes as circulated:

  • Housing Advisory Committee, June 19, 2024; and,
  • Internal Community Hub Steering Committee, June 27, 2024.

7.2

SELECT COMMITTEE RECOMMENDATIONS

None

8.

POLICIES

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2507 - WHITE ROCK FINANCIAL PLAN (2024-2028) BYLAW, 2024, NO. 2496, AMENDMENT NO. 2, 2024 NO. 2507

Bylaw 2507 - A bylaw to amend the White Rock Financial Plan (2024-2028) Bylaw, 2024, No. 2496 to replace Schedule A and B to include:

• Allocation out to City departmental budgets of the negotiated CUPE wage settlement increases, which had been sitting in the Fiscal Services departmental budget;
• New budget for the accessibility mat for the Pier; and
• Increased budget for Bayoxide Media replacement for the Water Utility, funded from funds already set aside in the Water Utility Operating Reserve Fund.

Note: Bylaw 2507 was the subject of a corporate report under Item 6.2.i.

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Financial Plan (2024-2028) Bylaw, 2024, No. 2496, Amendment No. 2, 2024, No. 2507".

9.2

PERMITS

9.2.a

TEMPORARY USE PERMIT 23-015 (1554 FOSTER STREET)

Temporary Use Permit to enable the establishment of a non-medical cannabis retail store in a vacant commercial space at 1554 Foster Street, located within 15100 North Bluff Road (Central Plaza).

Note: This item was the subject of a public hearing/ public meeting held June 24, 2024 (minutes for this are included on the agenda) at which time Council deferred considerations of the application to the next regular Council meeting. The TUP is on the agenda for Council's consideration at this time.

• RECOMMENDATION

  THAT Council issue Temporary Use Permit 23-015 (1554 Foster Street).

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

• RECOMMENDATION

  THAT Council receive correspondence Item(s) 10.1.a as circulated. 

10.1.a

METRO VANCOUVER BOARD IN BRIEF - JUNE 28, 2024

Metro Vancouver Board in Brief from the June 28, 2024 meetings for information.  

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.1.a

COUNCIL CODE OF CONDUCT BYLAW

Councillor Klassen provided the following the following motion for consideration at this time:

THAT Council review the City's Council Code of Conduct Bylaw No. 2456

Note:  The Bylaw, adopted March 13, 2023, has been included for reference purposes

12.1.b

WHEELCHAIR ACCESSBILE UNITS IN NEIGHBOURING CITIES

Councillor Chesney provided the following motion for consideration at this time:

THAT Council direct staff to bring forward an overview of current wheelchair accessible units in purpose built rental units required in neighbouring cities. Langley, Surrey, Delta, Richmond and Vancouver

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE JULY 15, 2024 REGULAR COUNCIL MEETING