The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, May 27, 2024 at 4:00 P.m. - 7:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are gathered on the traditional unceded territory of the Semiahmoo First Nation, within the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for May 27, 2024 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the May 13, 2024, Regular Council meeting minutes as circulated. 

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., May 22, 2024, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.) May 27, 2024, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

GERRY PARSON - DEMOLITION OF RETAINING WALL 15000 VICTORIA BLOCK

Gerry Parson and neighbours in the area to attend to discuss the demolition of the retaining wall in the 15000 block of Victoria Avenue.

5.1.b

SHARON GREYSEN AND JAS SALH - SOROPTIMIST INTERNATIONAL WHITE ROCK

Sharon Greysen and Jas Salh, Soroptimist International White Rock, to attend to provide information on the organization, their volunteer club and fundraising efforts in the community. 

5.2

PETITIONS

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

6.2

CORPORATE REPORTS

6.2.a

ZONING BYLAW, 2024, NO. 2506 - UPDATES TO ADDRESS BILL 44 - SMALL SCALE, MULTI-UNIT HOUSING (SSMUH)

Corporate report dated May 27, 2024 from the Director of Planning and Development Services titled "Zoning Bylaw, 2024, No, 2506 - Updates to Address Bill 44- Small-Scale, Multi-Unit Housing (SSMUH)".

Patrick Oystryk and Jeanette Elmore, MODUS Planning, Design & Engagement, will be in attendance to provide a presentation on this topic.

• RECOMMENDATION

  THAT Council:

  1. Receive for information the corporate report dated May 27, 2024, from the Director Planning and Development Services, titled " Zoning Bylaw, 2024, No. 2506 - Updates to address Bill 44 – Small-Scale, Multi-Unit Housing (SSMUH) ";
  2. Has, pursuant to Section 481.3(7) of the Local Government Act, considered the Provincial Policy Manual and Site Standards for Small-Scale Multi-Unit Housing, as incorporated in " Zoning Bylaw, 2024, No. 2506 - Updates to address Bill 44 – Small-Scale, Multi-Unit Housing (SSMUH)" report presented at the May 27, 2024, Council meeting, and, in that regard, considers that no further consideration of the Provincial Policy Manual and Site Standards for Small-Scale Multi-Unit Housing is required at this time;
  3. Has, pursuant to Section 479(6) and 525.1(4) of the Local Government Act, considered the Provincial Policy Manual: Transit-Oriented Areas, as outlined in the " Zoning Bylaw, 2024, No. 2506 - Updates to address Bill 44 – Small-Scale, Multi-Unit Housing (SSMUH) " report presented at the May 27, 2024 Council meeting, and, in that regard, considers that no further consideration of the Provincial Policy Manual and Site Standards: Transit-Oriented Areas is required at this time;
  4. Authorize staff to proceed with the Communication Strategy for "Zoning Bylaw, 2024, No. 2506 - Updates to address Bill 44 – Small-Scale, Multi-Unit Housing (SSMUH)" as outlined in this staff report.
  5. Direct staff to bring forward for consideration of first and second reading "White Rock Zoning Bylaw, 2024, No. 2506" on June 10, 2024, to implement the Provincial Small-Scale Multi-Unit Housing and Transit-Oriented Areas legislation;
  6. Direct staff to bring forward for consideration of third and final reading "White Rock Zoning Bylaw, 2024, No.2506" to implement the Provincial Small-Scale Multi-Unit Housing and Transit-Oriented Areas legislation on June 24, 2024.

6.2.b

2023 ASSET IMPROVEMENT PROJECTS CARRIED OVER INTO 2024

Corporate report dated May 27, 2024 from the Director of Financial Services, titled "2023 Asset Improvement Projects Carried Over Into 2024".

• RECOMMENDATION

  THAT Council receive the corporate report dated June 10, 2024, from the Director of Financial Services, titled “2023 Asset Improvement Projects Carried Over Into 2024.”.

6.2.c

CONTRACT AWARD - FINANCIAL SYSTEM REPLACEMENT

Corporate report dated May 27, 2024 from the Director of Financial Services titled "Contract Award - Financial System Replacement".

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated May 27, 2024, from the Director of Financial Services, titled “Contract Award – Financial System Replacement;” 
  2. Approve the award for the new financial system software implementation and related licensing to Agilyx Solutions and Unit4 Business Software Corporation for a total amount of $2.5M (excluding GST); and
  3. Authorize the Director, Financial Services, to execute all contract documentation required for the project to proceed.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following  committee meeting minutes as circulated:

  • Public Art and Culture Advisory Committee - May 8, 2024; and,
  • Internal Community Hub Steering Committee - May 9, 2024.

7.2

SELECT COMMITTEE RECOMMENDATIONS

7.2.a

PUBLIC ART AND CULTURE ADVISORY COMMITTEE (COUNCILLOR KLASSSEN, CHAIRPERSON)

7.2.a.a

STREET BANNER PROGRAM

Note: Committee report dated May 8, 2024, from the Director of Recreation and Culture and the Manager of Cultural Development, titled "2024 Street Banner Program - Community Banner Selection", attached for reference purposes.

• RECOMMENDATION

  THAT Council endorse the 2024 Street Banner Art Panel’s community art banner selection.

7.2.b

INTERNAL COMMUNITY HUB STEERING COMMITTEE (MAYOR KNIGHT, CHAIRPERSON)

7.2.b.a

INITIAL REVIEW OF 1513 JOHNSTON ROAD - OFFER OF CIVIC SPACE BY APPLICANT AS DENSITY BONUS

• RECOMMENDATION

  THAT Counci receive the Internal Community Hub Steering Committee's following feedback regarding 1513 Johnston Road - Offer of Civic Space by Applicant as Density Bonus as follows:

  • The proposed location at is suitable if the space provided can meet the needs of a 35,000 square foot finished City Hall facility, plus staff and customer parking.

7.2.b.b

KENT STREET ACTIVITY CENTRE NEEDS ASSESSMENT STUDY

Note: The Committee made the following recommendation after discussing the "Kent Street Activity Centre Needs Assessment Study" corporate report from the Director of Recreation and Culture, which was presented to and reviewed by Council, and subsequently referred to the Committee, during the April 29, 2024 Regular Council meeting. The needs assessment study included a core recommendation for Council to incorporate dedicated seniors' activity space(s) within a new Community Hub design.

• RECOMMENDATION

  THAT Council considers the needs of a seniors’ center as presented within the Community Hub design.

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

None

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

None

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE MAY 27, 2024 REGULAR COUNCIL MEETING