The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, July 24, 2023 at 4:00 P.m. - 7:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for July 24, 2023 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock adopt the following meeting minutes as circulated:

  • Regular Council, July 10, 2023; and
  • Public Meeting (Development Variance Permit No. 453 for 15661 Roper Avenue).

3.1

MEETING RECESS / POSTPONED 

The Regular Meeting will recess / postponed in order to consider the a Public Hearing regarding the following proposed application:

• Bylaw 2439 (CD-68 - 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street)

The Regular meeting will reconvene following the adjournment or conclusion of the Public Hearing.

• RECOMMENDATION

  THAT Council:

  1. Postpone the July 24, 2023 Regular Council meeting at this time until the adjournment or conclusion of the Public Hearing for Bylaw 2439 (CD-68 - 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street); and
  2. Directly following the Public Meeting the Regular Council will be reconvened in the City's Council Chambers.

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., July 19, 2023, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.)July 24, 2023, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

GARY GUMLEY - 2023 TO 2027 FINANCIAL PLAN

Gary Gumley to attend to note observations on the 2023 to 2027 Financial Plan adopted by City Council on July 10, 2023 and propose Council establish a committee in order to facilitate greater community participation for the 2024 – 2028 Financial Plan.  

5.1.b

DAVE SHARPE, KERRY WRAY, SHELLEY MARE AND JAN WILD - MAINTAINING VEGETATION ON THE HUMP

David Sharpe, Kerry Wray, Shelley Mare and Jan Wild to attend to discuss vegetation on the hump. 

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

FOOD PANTRY AGREEMENT

Corporate report dated July 24, 2023 from the Director of Recreation and Cultural Services titled "Food Pantry Agreement".

• RECOMMENDATION

  THAT Council receive the corporate report dated July 24, 2023, from the Director of Recreation and Culture, titled “Food Pantry Agreement” for consideration; and

  1. Approve the key business terms of an agreement with Peninsula United Church for the operation of the Food Pantry; and
  2. Authorize the Chief Administrative Officer and the Director, Recreation and Culture, to negotiate and execute the formal agreement for the operation of the Food Pantry with Peninsula United Church.

6.2.b

BC HYDRO TRANSFORMER REPLACEMENT AT 1444 OXFORD STREET

Corporate report dated July 24, 2023 from the Director of Engineering and Municipal Operations titled "BC Hydro Transformer Replacement at 1444 Oxford Street".

• RECOMMENDATION

  THAT Council receive the report dated July 24, 2023, from the Director of Engineering & Municipal Operations, titled “BC Hydro Transformer Replacement at 1444 Oxford Street” for consideration; and

  1. Authorize a budget reallocation from the Water Capital Contingency in the amount of $358,000 to a new capital project titled “BC Hydro Transformer Replacement” to facilitate Option #4 as detailed in this corporate report;
  2. Authorize the Director, Engineering & Municipal Operations to enter into a funding agreement with BC Hydro to facilitate Option #4 as described in this corporate report;
  3. Direct staff to award the project to perform electrical design work prior to construction in the amount of $38,300 (excluding GST) to MCW Consultants Ltd with preauthorized contingency approval in the amount of $9,575 (25% of electrical design fees) to support the project.

6.2.c

CONTRACT AWARD - CENTENNIAL PARK NORTH WALL AND SIDEWALK PROJECT

Corporate report dated July 24, 2023 from the Director of Engineering and Municipal Operations titled "Contract Award - Centennial Park North Wall & Sidewalk Project".

• RECOMMENDATION

  THAT Council receive the corporate report dated July 24, 2023, from the Director of Engineering and Municipal Operations, titled “Contract Award – Centennial Park North Wall & Sidewalk Project” for consideration; and

  1. Approve the award of the Centennial Park North Wall & Sidewalk Project to Graywood Construction Ltd. in the amount of $663,201 (excluding taxes);
  2. Approve the award of the contract administration and engineering inspection for the Centennial Park North Wall & Sidewalk Project to R.F. Binnie & Associates Ltd in the amount of $60,500 (excluding taxes);
  3. Authorize pre-approved contingency in the amount of $145,299 (approximately 20%) to support the project; and
  4. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project.

6.2.d

CONTRACT AWARD FOR JANITORIAL SERVICES AND SUPPLIES (3 YEAR TERM)

Corporate report dated July 24, 2023 from the Director of Engineering and Municipal Operations titled "Contract Award for Janitorial Services and Supplies (3 Year Term)".

• RECOMMENDATION

  THAT Council receive for information the corporate report dated July 24, 2023, from the Director of Engineering and Municipal Operations, titled “Contract Award for Janitorial Services and Supplies (3 Year Term);” and

  1. Approve the award of a janitorial services and supplies (3-year term) contract to EnviroSafe Janitorial Inc. in the amount of $1,357,750.50 (excluding GST); and 
     
     
  2. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project.

6.2.e

AMENDMENT (TIME EXTENSION) TO DEVELOPMENT PERMIT 400 - 1454 OXFORD STREET (23-011)

Corporate report dated July 24, 2023 from the Director of Planning and Development Services titled "Amendment (Time Extension) to Development Permit 400 - 1454 Oxford Street (23-011)".

• RECOMMENDATION

  THAT Council:

  1. Receive for information the July 24, 2023 report from the Director of Planning and Development Services titled “Amendment (time extension) to Development Permit 400 – 1454 Oxford Street (23-011)”; and,

  2. Approve the time extension for Development Permit 400 for two (2) years from the date of expiry for the development of a multi-unit residential project at 1454 Oxford Street.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following  committee meeting minutes as circulated:

  • Public Art and Culture Advisory Committee - July 12, 2023.

7.2

SELECT COMMITTEE RECOMMENDATIONS

None

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2439: WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (CD-68 - 14937 THRIFT AVENUE AND 1441, 1443-45, 1465 VIDAL STREET) BYLAW, 2022, NO. 2439

Bylaw 2439: A bylaw to amend the White Rock Zoning bylaw to rezone four properties from the "RS-1 One Unit Residential Zone" to the "Comprehensive Development Zone (CD) 68" to enable a proposed multi-unit residential project that consists of purpose-built rental and affordable housing apartments ranging from studios to 3-bedroom units to be built with the maximum number of dwelling units to not exceed 139.

Note: Bylaw 2439 was the subject of a Public Hearing held earlier in the evening. Council can consider third reading at this time, or can defer the bylaw to a future meeting.

• RECOMMENDATION #1

  THAT Council give third reading to "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-68 - 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street) Bylaw, 2022, No. 2439".

• RECOMMENDATION #2

  THAT Council direct staff to resolve the following issues before bringing "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-68 - 14937 Thrift Avenue and 1441, 1443-45, 1465 Vidal Street) Bylaw, 2022, No. 2439" back for consideration of final adoption:

  1. Registration of a Section 219 covenant on title to the property that secures 25 parking stalls to be equipped with Electric Vehicle Supply Equipment/ EV Charging Stations.

9.1.b

BYLAW 2477 - WHITE ROCK ZONING BYLAW 2012, NO. 2000, AMENDMENT (CD-46 1454 OXFORD STREET) BYLAW, 2023, NO. 2477

Bylaw 2477 - A bylaw to amend the White Rock Zoning Bylaw to allow for a change in the number of units in Building B (from 43 to 125 units) at 1454 Oxford Street. The OCP and Zoning Amendment for this property were adopted by Council in 2017. 

Council waived the option to hold a new public hearing at their June 26, 2023 Regular Council meeting, motion 2023-273, notice of this and July 24th being the date for consideration of 1st , 2nd and 3rd reading has been conducted.

• RECOMMENDATION #1

  THAT Council give first and second reading to "White Rock Zoning Bylaw 2012, No. 2000, Amendment (CD-46 1454 Oxford Street) Bylaw, 2023 No. 2477".

• RECOMMENDATION #2

  THAT Council give third reading to "White Rock Zoning Bylaw 2012, No. 2000, Amendment (CD-46 1454 Oxford Street) Bylaw, 2023 No. 2477".

• RECOMMENDATION #3

  THAT Council direct staff to resolve the following issues before bringing “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (CD-46 – 1454 Oxford Street) Bylaw, 2023, No. 2477" back for consideration of final adoption:

  • Ensure that all engineering requirements and issues, to the satisfaction of the Director of Engineering and Municipal Operations;
  • Council acknowledges and accepts the negotiated voluntary community amenity contribution concerning the change in units in Building B, 43 units to 125 units at 1454 Oxford Street, in the amount of $2.5 million.

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

• RECOMMENDATION

  THAT Council receive correspondence Item 10.1.a as circulated. 

10.1.a

UNION OF BRITISH COLUMBIA MUNICIPALITIES (UBCM) - 2023 RESOLUTION(S)

Correspondence dated July 11, 2023 from J. Ford, UBCM President, confirming receipt of the two (2) resolutions submitted by White Rock Council for the 2023 UBCM Conference. 

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE JULY 24, 2023 REGULAR COUNCIL MEETING