The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, November 27, 2023 at 4:00 P.m. - 9:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

---

1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for November 27, 2023 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock adopt the
  November 6, 2023 Regular Council meeting minutes as circulated. 

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., November 22, 2023, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.) November 27, 2023, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

KARIN BJERKE-LISLE - WHITE ROCK MUSEUM & ARCHIVES UPDATE

Karin Bjerke-Lisle, Executive Director, to attend to provide an update regarding the White Rock Museum and Archives. 

5.1.b

CLINT MORRISON AND DARRYL WALKER - SPECIAL OLYMPICS

Clint Morrison and Darryl Walker to attend to discuss the Surrey Special Olympics. 

5.1.c

LAWRENCE NASH - REQUEST TO BAN GASOLINE LEAF BLOWERS IN THE CITY OF WHITE ROCK

Lawrence Nash, community member, to attend to request consideration of a ban on gasoline leaf blowers within White Rock city limits. 

5.1.d

HUGH SMITH - FREE PARKING ON THE WATERFRONT AT CHRISTMAS

Hugh Smith, community member, to attend to request that Council consider free waterfront parking from November 30 to January 1 annually and to evaluate the White Rock Business Improvement Association, consider Explore White Rock to replace this entity. 

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

LATECOMER INTEREST RATE BYLAW, 2015, NO. 2088, AMENDMENT NO. 5, 2023, NO. 2483

Corporate report dated November 27, 2023 from the Director of Financial Services titled "Latecomer Interest Rate Bylaw, 2015, No. 2088, Amendment No. 5, 2023, No. 2483".

Note: Bylaw 2483 is on the agenda for consideration of staff recommended first, second and third reading  under Item 9.1.a 

• RECOMMENDATION

  THAT Council receive the November 27, 2023, corporate report from the Director of Financial Services, titled “Latecomer Interest Rate Bylaw, 2015, No. 2088, Amendment No. 5, 2023, No. 2483". 

6.2.b

WATER SERVICES BYLAW, 2015, NO. 2117, AMENDMENT NO. 13, BYLAW, 2023, NO. 2481

Corporate report dated November 27, 2023 from the Director of Financial Services titled "Water Services Bylaw, 2015, No. 2117, Amendment No. 13, Bylaw, 2023, No. 2481".

Note: Bylaw 2481 is on the agenda for consideration of staff recommended first, second and third reading under Item 9.1.b 

• RECOMMENDATION

  THAT Council receive the November 27, 2023, corporate report from the Director of Financial Services, titled “Water Services Bylaw, 2015, No. 2117, Amendment No. 13, Bylaw, 2023, No. 2481.  

6.2.c

BUDGET 2024 SURVEY UPDATE

Corporate report dated November 27, 2023 from the Director of Financial Services titled "Budget 2024 Survey Update".

• RECOMMENDATION

  THAT Council receive the corporate report dated November 27, 2023, from the Director of Financial Services, titled “Budget 2024 Survey Update” for information.

6.2.d

BUDGET 2024 UPDATE

Corporate report dated November 27, 2023 from the Director of Financial Services titled "Budget 2024 Update".

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated November 27, 2023, from the Director of Financial Services, titled “Budget 2024 Update” for consideration; and
  2. Provide direction to staff on which additional operating budget items Council would like included in the City’s 2024 operating budget.

6.2.e

JOHNSTON ROAD PHASE 2 UPDATE

Corporate report dated November 27, 2023 from the Manager of Engineering titled "Johnston Road Phase 2 Update".

• RECOMMENDATION

  THAT Council receive the corporate report dated November 27, 2023, from the Manager of Engineering, titled “Johnston Road Phase 2 Update” for consideration; and

  1. Approve the public engagement strategy outlined herein;
     
     
  2. Endorse a full road closure for the Johnston Road corridor between Russell Avenue and Thrift Avenue (pedestrian access to all businesses will be provided for the duration of the project) for a period of six months to optimize construction and minimize disruption to the White Rock community;
     
     
  3. Endorse extended construction hours and intersection night work to support the project; and
     
     
  4. Authorize staff to proceed with a Request for Proposal on BC Bid as outlined in this corporate report.

6.2.f

OXFORD AND NORTH BLUFF INTERSECTION IMPROVEMENTS - COST SHARING AGREEMENT WITH CITY OF SURREY

Corporate report dated November 27, 2023 from the Manager of Engineering titled "Oxford and North Bluff Intersection Improvements - Cost Sharing Agreement with City of Surrey".

• RECOMMENDATION

  THAT Council receive the corporate report dated November 27, 2023, from the Manager of Engineering, titled “Oxford and North Bluff Intersection Improvements – Cost Sharing Agreement with City of Surrey” for consideration; and

  1. Authorize the City of Surrey to project manage the Oxford and North Bluff Intersection Improvements;
     
     
  2. Approve the amount of $337,500 (excluding GST) as the City of White Rock’s portion of the Oxford and North Bluff Intersection Improvements and authorize an additional $85,000 (approximately 25%) in contingency;
     
     
  3. Authorize the City of Surrey to install an emergency water connection prior to the intersection improvements in the amount of $60,000 (excluding GST) and authorize an additional $15,000 (approximately 25%) in contingency; and
     
     
  4. Authorize the Director of Engineering and Municipal Operations to execute the cost sharing agreement and any contract documentation required for the project.

6.2.g

CCTV CAMERAS IN THE UPTOWN AND WATERFRONT AREAS

Corporate report dated November 27, 2023 from the Chief Information Officer titled "CCTV Cameras in the Uptown and Waterfront Areas".

• RECOMMENDATION

  THAT Council receive the corporate report dated November 27, 2023, from the Chief Information Officer, titled “CCTV Cameras in the Uptown and Waterfront Areas” for consideration; and

  1. Direct staff to:
     1. Engage the RCMP Detachment and identify critical areas where CCTV cameras could be installed in public areas, yet not monitored live, to deter violent crime and anti-social behavior, and collect evidence to help solve violent crime; and 
        
        
     2. Undertake a Request for Quotation (RFQ) process.

6.2.h

SURREY SCHOOLS, ELIGIBLE SCHOOL SITE PROPOSAL 2024/2025

Corporate report dated November 27, 2023 from the Director of Planning and Development Services titled "Surrey Schools, Eligible School Site Proposal 2024/2025".

• RECOMMENDATION

  THAT Council accepts the certified resolution of the Board of Education of School District No.36 (Surrey) attached as Appendix “A,” and:

  a) receive this report for information;

  b) endorse, in principle, the Surrey School District's Eligible School Sites Proposal 2024-2025, attached as Appendix "A," and

  c) instruct the City Clerk to forward a copy of this report and the related Council resolution to the Surrey School District.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following committee meeting minutes as circulated:

  • Housing Advisory Committee - November 2, 2023;
  • Public Art and Culture Advisory Committee - November 8, 2023; and,
  • Housing Advisory Committee - November 15, 2023.

7.2

SELECT COMMITTEE RECOMMENDATIONS

7.2.a

PUBLIC ART AND CULTURE ADVISORY COMMITTEE (COUNCILLOR PARTRIDGE, CHAIRPERSON)

Note: Committee recommendation 2023-PACAC-024 (International Artist Day) will be brought forward with a corporate report for consideration January, 2024.

7.2.a.a

WALKWAYS WORKING GROUP UPDATE

• RECOMMENDATION

  THAT Council approve the installation of up to 12 informative signs in the Walkways District, to be located at the north entrance of each walkway, using capital reserve funds up to an amount of $20,000.

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2483 - LATECOMER INTEREST RATE BYLAW, 2015, NO. 2088, AMENDMENT NO. 5, 2023, NO. 2483

Bylaw 2483 - A bylaw to amend the Latecomer Interest Rate Bylaw with respect to the calculating of interest for latecomer charges.

Note: Bylaw 2483 was the subject of a corporate report under Item 6.2.a

• RECOMMENDATION

  THAT Council give first, second and third reading to "Latecomer Interest Rate Bylaw, 2015, No. 2088, Amendment No. 5, 2023, No. 2483".

9.1.b

BYLAW 2481 - WATER SERVICES BYLAW, 2015, NO. 2117, AMENDMENT NO. 13, BYLAW, 2023, NO. 2481

Bylaw 2481 - A bylaw to amend the Water Services Bylaw with respect to Schedule A (Water Service Fees)

Note: Bylaw 2481 was the subject of a corporate report under Item 6.2.b

• RECOMMENDATION

  THAT Council give first, second and third reading to "Water Services Bylaw, 2015, No. 2117, Amendment No. 13, Bylaw, 2023, No. 2481".

9.1.c

BYLAW 2480 - 2024 FEES AND CHARGES BYLAW, 2023, NO. 2480

Bylaw 2480 - A Bylaw to impose fees and charges for various services offered by the City that are not included in any other City Bylaw. Bylaw 2480 received first, second and third reading on November 6, 2023 and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to "2024 Fees and Charges Bylaw, 2023, No. 2480".

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive correspondence Item(s) 10.1 a - 10.1d as circulated. 

10.1.a

PRIMECorp 2022-2023 ANNUAL REPORT AND FINANCIAL STATEMENTS

Correspondence dated November 1, 2023 from the Chief Executive Officer, PRIMECorp, providing the PRIMECorp 2022-23 Annual Report and Financial Statement, covering the period of April 1, 2022 to March 31, 2023.

10.1.b

METRO VANCOUVER BOARD IN BRIEF OCTOBER 27, 2023

Metro Vancouver Board In Brief information regarding the October 27, 2023 meetings.  

10.1.c

MINISTER OF HOUSING - BILL 44

Correspondence dated November 9, 2023 from the Office of the Minister of Housing to give additional information in regard to Bill 44 that was introduced to support communities to deliver homes that people need quickly by allowing small-scale multi-unit housing across BC.  

10.1.d

BC UNITED SHADOW MINISTER FOR MUNICIPAL AFFAIRS - BILL 45

Correspondence dated November 10. 2023 from the Legislative Assembly of British Columbia to inform regarding Bill 45, the Miscellaneous States Amendment Act (No 4), 2023 noting there are implications for municipal government regarding what they may do when encountering encampments.

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.1.a

WHITE ROCK SIGNAGE AT THRIFT AVENUE AND JOHNSTON ROAD

Councillors Partridge and Klassen have provided the following motion for consideration at this time: 

THAT Council direct staff to bring a corporate report with options for updating or replacing the "Welcome to White Rock" sign located at 15190 North Bluff Road to a maximum of $20,000 and authorize up to $3,000 to hire a graphic designer to provide some initial options.  

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE NOVEMBER 27, 2023 REGULAR COUNCIL MEETING