The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, April 11, 2022 at 7:00 P.m. - 10:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for April 11, 2022 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  March 28, 2022 meeting minutes as circulated.

4.

QUESTION AND ANSWER PERIOD

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [e-mail] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., April 6, 2022, there has been one (1) Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• Submission from L. Hornby with a question in regard to municipal waste and recycling collection for Strata Buildings in White Rock.  Staff response attached for information.

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m. April 11, 2022, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

5.1.a

MIKE HERRICK - THE WEST COASTER'S CAR CLUB - CAR SHOW IN WHITE ROCK

Mike Herrick, The West Coaster's Car Club, to attend to discuss a potential car show in White Rock.

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

None

6.2

CORPORATE REPORTS

6.2.a

COVID-19 PANDEMIC UPDATE (ON TABLE MEMO TO BE PROVIDED)

The Fire Chief to provide an On Table update regarding the COVID-19 pandemic.

6.2.b

JOHNSTON ROAD AND THRIFT AVENUE PUBLIC ART SELECTION PANEL RECOMMENDATION

Corporate report dated April 11, 2022 from the Director of Recreation and Culture titled "Johnston Road and Thrift Avenue Public Art Selection Panel Recommendation".

• RECOMMENDATION

  That Council:

  1. Receive the recommendation of the Public Art Selection Panel and direct staff to work with the Saltaire Strata Council to negotiate a Public Art Installation, Management and Funding Agreement; and
  2. Direct staff to award a contract to Marianne Nicolson as the selected Artist for the Johnston Road and Thrift Avenue Public Art Project.

6.2.c

FILM ATTRACTION STRATEGY 2022

Corporate report dated April 11, 2022 form the Director of Recreation and Culture titled "Film Attraction Strategy 2022".

• RECOMMENDATION

  THAT Council adopt the “Film Attraction Strategy 2022” as circulated.

6.2.d

MARINE DRIVE AND MARTIN STREET - KIOSK SPACE OPTIONS

Corporate report dated April 11, 2022 from the Director of Engineering and Municipal Operations titled "Marine Drive and Martin Street - Kiosk Space Options".

• RECOMMENDATION

  THAT Council:

  1. Receive for information the corporate report dated April 11, 2022, from the Director of Engineering and Municipal Operations, titled “Marine Drive and Martin Street Kiosk Space Options” for consideration;
  2. Endorses the placement of a picnic table and two planters in the former Kiosk space as per Option 3 in this report.

6.2.e

STATUS UPDATE OF COUNCIL'S 2022 TO PRIORITIES

Update on Council's 2022 Top Priorities with new activity comments provided for information:

 

• Solid Waste Pickup for Multi-Family:  Staff met with the consultant to integrate the work done to date with the consultant's workplan and to map action towards the production of an RFP.  The two (2) major questions with the transition are the number and length of customer contracts extending beyond January 2024 and the mobilization time for contractors. If the RFP specifies a large mobilization by Jan 2023, this will preclude smaller contractors who do not have surplus equipment. It takes over one (1) year to order solid waste trucks.
  
  
• Housing Needs / Affordable Housing:  staff have scheduling a public workshop regarding housing needs / affordable housing to be held April 19, 2022 at the White Rock Community Centre, more information to follow
  
  
• Community Amenity Contribution "Shovel-in-the-Ground" Projects: 
  - Emerson Park Playground Upgrade:  Playground equipment is being installed.  Applied for staff have applied for grants for up to a combined funding of $50K for the use of rubberized asphalt that uses recycled tires at the playground.
  
  - Maccaud Park Upgrade: The tender package has now been posted on BC Bid
  
  - Helen Fathers Centre Street Walkway:  Litigation from three (3) encroaching properties continues with legal arguments submitted to the Court. In the absence of any injunction work continues towards the issuance of an RFP and construction contract.
  
  
• Review Options for Upgrading Multiple Hillside Walkways (Road Ends) to the Waterfront:
  Staff submitted an application for the Federal Active Transportation Infrastructure Fund using the Helen Fathers Centre Street Walkway as the base. Application.  Given the fund only requires 40% City funding and the Walkway is fully funded at $1.55M and another $100K in walkway funding is available, we plan to bundle two other walkway projects at Dolphin Street and Johnston Road to make a $4M application. Our share would be the currently funded $1.65M.
  
  The assumption is that Helen Fathers Centre Street Walkway is the first priority of this bundle, and will be awarded the maximum fund at 60% of the project total and will be built in 2022.  The other two (2) projects will be built in subsequent years.  

• The City's Relationship with the Semiahmoo First Nation:  Staff are working with SFN Council to see when they will be ready to meet again to discuss the draft Communications Memorandum of Understanding.  

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing and select committee meeting minutes as circulated:

  • Finance and Audit Committee - March 28, 2022;
  • Environmental Advisory Committee - March 24, 2022; and
  • Housing Advisory Committee - March 29, 2022.

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

7.2.a

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (COUNCILLOR TREVELYAN, CHAIRPERSON)

Note: The March 16, 2022 Economic Development Advisory Committee meeting minutes were previously received by Council at the March 28, 2022 Regular meeting. They are being included here for reference purposes.

7.2.a.a

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE WORK PLAN: REVIEW OF STAFF RECOMMENDATIONS

7.2.a.a.a

Recommendation #1 - Work Plan Item 15

• RECOMMENDATION

  THAT Council approve the Committee to continue to include Item 15: “Actively seek & reclaim underutilized, undervalued, or distressed City Land - Back alleys, former industrial, or subject to easements or right of ways.” in the Economic Development Advisory Committee 2021-2022 Work Plan.

7.2.a.a.b

Recommendation #2 - Work Plan Item 16

• RECOMMENDATION

  THAT Council approve the Committee to combine Item 16, “Develop a future plan to repurpose mini commercial economic zones throughout the City - E.g., Back alley becomes a brewery row, creating arts clubs or pop-up theater stations, or creating new city business zones.", be combined with Item 15, “Actively seek & reclaim underutilized, undervalued, or distressed City Land - Back alleys, former industrial, or subject to easements or right of ways.”, in the Economic Development Advisory Committee 2021-2022 Work Plan.

7.2.a.a.c

Recommendation #3 - Work Plan Item 17

• RECOMMENDATION

  THAT Council approve the Committee to continue to include Item 17, "Develop a working plan to create a tech friendly environment", in the Economic Development Advisory Committee 2021-2022 Work Plan.

7.2.a.b

ECONOMIC DEVELOPMENT STRATEGIC PLAN

7.2.a.b.a

Recommendation #1 - Goal #1 of the Economic Development Strategic Plan

• RECOMMENDATION

  THAT Council endorse Goal #1 of the Economic Development Strategic Plan: To attract and retain small and medium sized independent businesses that will enhance the existing character and charm of the city. 

7.2.a.b.b

Recommendation #2 - Goal #2 of the Economic Development Strategic Plan

• RECOMMENDATION

  THAT Council endorse that the City of White Rock, in collaboration with the White Rock Business Improvement Association and the South Surrey & White Rock Chamber of Commerce, create an inventory of existing businesses, perhaps by business type (or sub-type), and use this information to attract newer businesses.

7.2.a.b.c

Recommendation #3 - Goal #2 of the Economic Development Strategic Plan

• RECOMMENDATION

  THAT Council direct staff to amend the second initiative of the first objective from the Economic Development Strategic Plan's Goal #2 to read as follows:

  Take measure to support vibrancy, diversity, locality and charm in all commercial centres by enacting bylaws designed to limit or encourage the number of types of businesses that Council feels there are too many of (as West Vancouver is doing).

7.2.a.b.d

Recommendation #4 - Goal #2 of the Economic Development Strategic Plan

• RECOMMENDATION

  THAT Council direct staff to include descriptive words, such as coach house, laneway houses and secondary suites, that could ideally be permitted on single family lots, in the Economic Development Strategic Plan, in the final action item of the last objective for Goal #2.

7.2.a.b.e

Recommendation #5 - Goal #2 of the Economic Development Strategic Plan

• RECOMMENDATION

  THAT Council direct staff to conduct a survey, through Talk White Rock, on White Rock residents working from home, and possibly creating a focus group thereafter, with the intention of capturing information for the Economic Development Strategic Plan.

7.2.a.b.f

Recommendation #6 - Goal #2 of the Economic Development Strategic Plan

• RECOMMENDATION

  THAT Council endorse Goal #2 of the Economic Development Strategic Plan, "To promote private and public development and projects that will enhance white rock's existing strengths and improve its overall attractiveness and livability", with the recommended changes.

7.2.a.b.g

Recommendation #7 - Goal #3 of the Economic Development Strategic Plan

• RECOMMENDATION

  THAT Council to endorse Goal #3 of the Economic Development Strategic Plan: To increase visitation to White Rock by making the City the most captivating destination south of the Fraser River.

7.2.a.b.h

Recommendation #8 - Annual Report Card Metric

• RECOMMENDATION

  THAT Council receive for information that the Economic Development Advisory Committee endorse the Annual Report Card Metric of the Implementation Plan as presented by the Economic Development Officer, contingent on several issues, brought forward by the Committee, being resolved.

7.2.a.c

REVITALIZING COSMIC ALLEY AND EAST BEACH - THE ART OF THE POSSIBLE

Note: "Visually Appealing Cityscapes and Activated Alleyways" presentation is provided by separate cover.

• RECOMMENDATION

  THAT Council direct staff to develop a beautification plan from an economic perspective and an implementation process to make that happen; and

  THAT that the Visually Appealing Cityscapes and Activated Alleyways presentation be shared with the Arts and Cultural Advisory Committee.

7.2.b

ARTS AND CULTURAL ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

Note: The March 10, 2022 Arts and Cultural Advisory Committee meeting minutes were previously received by Council at the March 28, 2022 Regular meeting. They are being included here for reference purposes.

7.2.b.a

2021-2022 WORK PLAN UPDATE

• RECOMMENDATION

  THAT Council direct staff to assign special event volunteers to gather statistical data regarding attendance numbers, revenue of events, detailed information about attendees (gender, age, where they come from) in a survey format, to demonstrate the impact of these special events.

7.2.c

ENVIRONMENTAL ADVISORY COMMITTEE (COUNCILLOR KRISTJANSON, CHAIRPERSON)

7.2.c.a

OUTSTANDING BUSINESS FROM PREVIOUS COMMITTEE TERM

• RECOMMENDATION

  THAT further to previous Environmental Advisory Committee recommendations and Council-approved motions 2021-091 and 2021-169 (February 22, 2021 and March 29, 2021), the Committee recommends that Council proceed expeditiously to approve changes to the Zoning Bylaw concerning landscape open space and electric vehicle parking that were presented at a public open house on October 27, 2021.  Information about these changes can be found at https://www.talkwhiterock.ca/zoning.

7.2.c.b

METRO VANCOUVER'S "CLEAN AIR PLAN"

• RECOMMENDATION

  THAT further to previous Environmental Advisory Committee recommendations and Council-approved motions, the Committee recommends that Council moves expeditiously to adopt the Energy Step Code in the Zoning Bylaw.

7.2.c.c

2022 MEETING SCHEDULE

• RECOMMENDATION

  THAT Council approve that the Environmental Advisory Committee schedule meetings more often than once a month, when staff are available to do so.

7.2.d

HOUSING ADVISORY COMMITTEE (COUNCILLOR MANNING, CHAIRPERSON)

Due to the Affordable Housing Strategy and Action Plan's 11 Pilars of Affordable Housing still being presented and discussed, all recommendations relating to this item will be presented to Council at the April 25, 2022 Regular Council meeting. This will also include receiving the March 17, 2022 Housing Advisory Committee Meeting minutes at the April 25, 2022 Regular Council meeting.

7.2.d.a

ADDITIONAL MEETING

The Housing Advisory Committee was unable to complete discussion items from the March 29, 2022 meeting. Due to timing, the following recommendation has been brought forward for Council consideration at this time.

• RECOMMENDATION

  THAT Council endorse that the Housing Advisory Committee schedule an additional meeting to be held Wednesday, April 13, 2022. 

7.2.e

LAND USE AND PLANNING COMMITTEE (COUNCILLOR KRISTJANSON, CHAIRPERSON)

The following recommendations are being brought forward from the Land Use and Planning Committee meeting held earlier in the evening.

7.2.e.a

DEVELOPMENT VARIANCE PERMIT NO. 443 - 1532 JOHNSTON ROAD (DVP 22-004)

• RECOMMENDATION

  THAT the Land Use and Planning Committee recommend that Council:

  1. Direct Planning staff to obtain public input through a public meeting conducted as an electronic meeting with notice of the meeting given in accordance with Section 466 of the Local Government Act, including notice in newspapers and distribution by mail to property owners / occupants within 100 metres of the subject property; and
  2. Following the electronic public meeting, recommend that Council consider approval of Development Variance Permit No. 443.

7.2.e.b

EARLY REVIEW OF REZONING APPLICATION - 13706 NORTH BLUFF ROAD (22-002)

• RECOMMENDATION

  THAT the Land Use and Planning Committee recommends that Council direct staff to advance the zoning amendment application at 13706 North Bluff Road to the next stage in the application review process.

8.

BYLAWS AND PERMITS

8.1

BYLAWS

None

8.2

PERMITS

None

9.

CORRESPONDENCE

9.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

Note: Council may wish to refer this matter to staff for consideration and response.

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Items 9.1.x to 9.1.x have been included under correspondence for public information purposes only.

Note: While Council Policy No. 109 does not permit the City to declare official proclamations, organizations may request Council to consider a flag raising through correspondence as per Council Policy No. 146.

• RECOMMENDATION

  THAT Council receive correspondence Items 9.1.a - 9.1.h as circulated in the agenda.  

9.1.a

B'NAI BRITH NATIONAL ORGANIZATION OF CANADA - JEWISH HERITAGE MONTH

Correspondence dated March 3, 2022 from the B'Nai Brith National Organization of Canada requesting that White Rock declare every May as Jewish Heritage Month in the City of White Rock.

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. This information has been included under correspondence for public information purposes only.

9.1.b

GBS/ CIDP Foundation of Canada - AWARENESS MONTH IN MAY

Correspondence dated March 5, 2022 from the GBS/CIDP Foundation of Canada regarding awareness month in the month of May for Guillain-Barré Syndrome/Chronic Inflammatory Demyelinating Polyneuropathy.

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. This information has been included under correspondence for public information purposes only

9.1.c

CIRCLES OF SUPPORT AND ACCOUNTABILITY - REQUEST FOR LETTER OF SUPPORT

Correspondence dated February 3, 2022 from Circles of Support and Accountability (CoSA Vancouver/ Fraser Valley) requesting a letter of support for permanent government funding for preventative programs in regard to sexual offences and victimizations in Canada (programs to enhance public safety by ensuring a reduction of an offender to reoffend thereby preventing further victimization).   

Additional information on CoSA can be found on the following website: www.vfvcosa.org  

Note: Letter of support included for consideration

9.1.d

CITY OF CRANBROOK: REQUEST FOR  PROVINCIAL GOVERNMENT TO INCREASE ITS FUNDING TO PUBLIC LIBRARIES

Correspondence dated March 1, 2022 from the City of Cranbrook sharing their Union of British Columbia Municipalities (UBCM) resolution regarding funding for public libraries.

9.1.e

UNION OF BRITISH COLUMBIA MUNICIPALITIES - PROVINCIAL RESPONSE TO 2021 RESOLUTIONS

Correspondence dated March 3, 2022 from the Union of British Columbia Municipalities providing the response from the Province on White Rock's resolution regarding a Regional Model for Mobile Crisis Response Car Program.

Note:  At this point there are no plans to expand police and mental health partnership teams in the Lower Mainland.

9.1.f

BC ELECTORAL BOUNDARIES COMMISION - INVITATION TO PROVIDE VIEWS FOR THE PROVINCE'S CURRENT ELECTORAL DISTRICT BOUNDARIES

Correspondence dated March 3, 2022 from the BC Electoral Boundaries Commission (Commission) extending an invitation to provide comments on the province's current electoral district boundaries. 

Note:  The Commission submits two (2) reports to the Legislative Assembly with recommendations for the next two provincial general elections.  To help prepare its preliminary report, the Commission is seeking public input on the provinces currently elector district boundaries. 

9.1.g

LMLGA MOTION ON PROTECTING BC COASTS FROM ACIDIC WASHWATER DUMPING

Correspondence dated March 24, 2022, from Stand.earth, an advocacy organization, regarding a resolution that will be coming before LMLGA for consideration at UBCM to address acidic wastewater discharge in all waters off British Columbia. 

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

9.1.h

METRO VANCOUVER BOARD IN BRIEF

Metro Vancouver Board in Brief from meetings of March 25, 2022.  

9.1.i

BILL C-26

Information provided by Comox Valley local governments related to MP Gord Johns' Private Members Bill.

The following resolution was endorsed by the City of Courtney and is provided for information/ consideration:

THAT the City of Courtenay write to the Federal Minister of Mental Health and Addictions, and the Prime Minister of Canada supporting Private Members Bill C-216, being “An Act to amend the Controlled Drugs and Substances Act and to enact the Expungement of Certain Drug-related Convictions Act and the National Strategy on Substance Use Act.

10.

MAYOR AND COUNCILLOR REPORTS

10.1

MAYOR’S REPORT

10.2

COUNCILLORS REPORTS

11.

MOTIONS AND NOTICES OF MOTION

11.1

MOTIONS

11.2

NOTICES OF MOTION

11.2.a

PARKING IN COMMERCIAL AREAS WHERE THERE IS ALSO PARALLELL STREET PARKING

Councillor Chesney provided the following Notice of Motion for consideration at this time:

• RECOMMENDATION

  THAT Council direct staff to mark off parking spots in all commercial areas in White Rock where there is parallel parking on the street.

11.2.b

SIGNAGE WITH HISTORY REGARDING COSMIC ALLEY

Mayor Walker and Councillor Kristjanson provided the following Notice of Motion for consideration at this time:  

• RECOMMENDATION

  THAT staff be directed to report back on options and the cost of adding descriptive information regarding Cosmic Alley.

11.2.c

LIGHTING ON THE FOSTER MARTIN BUILDINGS

Mayor Walker and Councillor Kristjanson have provided the following two (2) Notices of Motion for consideration at this time:  

• MOTION #1

  THAT Council: direct staff to forward a letter to the Foster Martin Development representatives to request that the intensity of the “feature” light be toned down to a level that is not obtrusive to neighbour residents and further that the lighting feature be turned off overnight.  

• MOTION #2

  THAT Council direct staff to bring forward a report with options to regulate signage and/or feature lighting brightness in White Rock

12.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

13.

OTHER BUSINESS

13.1

2022 DEPUTY MAYOR SCHEDULE

With the passing of Councillor Helen Fathers, an amendment will be required for the 2022 Deputy Mayor schedule.  

Note: Each Councillor will be assigned an additional ten (10) days in their rotation.  As Councillor Chesney has already served his time as Deputy Mayor, it is suggested he be allocated an additional eleven (11) days at the end of the schedule.

Attached is the current Council meeting calendar that includes the current Deputy Mayor Rotation as adopted by Council for reference purposes.  

• RECOMMENDATION

  THAT Council approve the following amended schedule for the 2022 Deputy Mayor rotation:

  • Jan 1 - Feb 21 - Councillor Chesney (already has taken place);
  • Feb 22 - April 24 - Councillor Kristjanson;
  • April 25 - June 25 - Councillor Trevelyan;
  • June 26 - Aug 26 - Councillor Manning;
  • Aug 27 - Oct 27 - Councillor Johanson; and,
  • Oct 28 - Nov 7 - Councillor Chesney

13.2

APPOINTMENT TO EXTERNAL COMMITTEES VACANCIES

Mayor Walker provided the following for consideration:

• RECOMMENDATION

  THAT Council, in order to fill a vacancy left on the Council, now adjust and appoint the following Councillors as noted to serve as Council representatives on External Organizations as follows:

  Fraser Valley Regional Library Board:

  • Alternate: Councillor Kristjanson

  White Rock Business Improvement Association:

  • Alternate: Councillor Manning

  White Rock Tourism

  • Representative: Councillor Chesney

  White Rock/ South Surrey Healthy Community Grant Committee: 

  • Representative: Councillor Johanson 

14.

CONCLUSION OF THE APRIL 11, 2022 REGULAR COUNCIL MEETING