The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, May 09, 2022 at 7:00 P.m. - 10:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for May 9, 2022 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  April 25, 2022 meeting minutes as circulated.

4.

QUESTION AND ANSWER PERIOD

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [e-mail] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., May 4, 2022 there was one (1) Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• Submission dated April 30, 2022 from D. Freschi regarding lighting at the Foster Martin Building.

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m. May 9, 2022, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

5.1.a

DEBBIE LAWRANCE AND NANCY DE VINK - WHITE ROCK PICKLEBALL ASSOCIATION

Debbie Lawrance and Nancy de Vink, White Rock Pickleball Association, to attend to request that the North East court at Centennial Park be dedicated as a Pickleball Court. 

5.2

PETITIONS

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

6.1.a

WHITE ROCK RCMP QUARTERLY REPORT (Q1) FOR JANAUARY - MARCH 2022

Staff Sergeant Kale Pauls to give a presentation to update Council regarding their January - March 2022 Quarterly report.

6.2

CORPORATE REPORTS

6.2.a

COVID-19 PANDEMIC VERBAL UPDATE

The Fire Chief to provide a verbal update regarding the COVID-19 pandemic.

6.2.b

WHITE ROCK FINANCIAL PLAN (2022-2026) BYLAW, 2022, NO. 2428

Corporate report dated May 9, 2022 from the Acting Director of Financial Services and P. Murray, Consultant, titled "White Rock Financial Plan (2022-2026) Bylaw, 2022, No. 2428.

Note: Bylaw 2428 is on the agenda for consideration of first, second and third reading under Item 8.1.d.

• RECOMMENDATION

  THAT the Council receive the Corporate Report and Budget Document dated May 9, 2022 from the Acting Director of Finance, titled "White Rock Financial Plan (2022-2026) Bylaw, 2022, No. 2428”. 

6.2.c

WHITE ROCK ANNUAL PROPERTY TAX RATES BYLAW 2022, NO. 2423

Corporate report dated May 9, 2022 from the Acting Director of Financial Services titled "White Rock Annual Property Tax Rates Bylaw 2022,
No. 2423".

Note: Bylaw 2423 is on the agenda for consideration of first, second and third reading under Item 8.1.e.

• RECOMMENDATION

  THAT Council receive the May 9, 2022, corporate report from the Acting Director of Financial Services, “White Rock Annual Property Tax Rates Bylaw 2022, No. 2423.”

6.2.d

2022 ANNUAL UTILITY RATES BYLAWS

Corporate report dated May 9, 2022 from the Acting Director of Financial Services titled "2022 Annual Rates Bylaw".

Note: Bylaw 2425 and Bylaw 2424 are on the agenda for consideration of first, second and third readings under Items 8.1.f and 8.1.g.

• RECOMMENDATION

  THAT Council receive the May 9, 2022, corporate report from the Acting Director of Financial Services, “2022 Annual Utility Rate Bylaws.”

6.2.e

DAYTIME WARMING SHELTER DEBRIEF

Corporate report dated May 9, 2022 from the Director of Recreation and Culture titled "Daytime Warming Shelter Debrief".

• RECOMMENDATION

  THAT Council receive for information the May 9, 2022, corporate report from the Director of Recreation and Culture, titled “Daytime Warming Shelter Debrief” for Council’s consideration in providing extreme weather shelter services for the period November 1, 2022, to March 31, 2023.

6.2.f

MAJOR DEVELOPMENT PERMIT - 1485 FIR STREET

Corporate report dated May 9, 2022 from the Director of Planning and Development Services titled "Major Development Permit - 1485 Fir Street".

Note: Development Variance Permit No. 432 is on the agenda for consideration under Item 8.2.a.

• RECOMMENDATION

  THAT Council receive for information the corporate report from the Director of Planning and Development Services titled "Major Development Permit - 1485 Fir Street".

6.2.g

STATUS UPDATE OF COUNCIL'S 2021-2022 TO PRIORITIES

Council's 2021-2022 Top Priorities with new activity comments provided for information:

 

• Solid Waste Pickup for Multi-Family:  Staff and the consultant continue to reach out to the industry for insights into obtaining best value with the RFP. Currently, approximately 50 small multi family properties are being collected by City forces. These will be shifted to the new contract for reasons of efficiency, better match of equipment and to reduce City trucks overlapping contractor trucks in multi family zones. This will also clarify diversion stats for single family without having the multi family mixed in and lead to increased incentive payments from Recycle BC
  
  

• Housing Needs / Affordable Housing:  Workshop held April 19, 2022.  On April 25, 2022 the draft Housing Strategy presented to Council from the Committee was removed by Council for consideration - later in the agenda some committee recommendations were received by Council and some were not approved / not endorsed

• Community Amenity Contribution "Shovel-in-the-Ground" Projects
  
  - Emerson Park Playground Upgrade:  Playground equipment is installed and grading and compaction of subgrade now complete.  Rubberized asphalt to be installed shortly with better weather
  
  - Maccaud Park Upgrade:  Contractor is mobilizing to start the project.  Information notices related to the construction are being hand delivered to nearby residents.  Contact numbers are included in the notices.  Eleven dead, dying or invasive species trees identified by the previous Parks Manager will be removed and replaced with appropriate species to be selected by the new Parks Manager
  
  - Helen Father Centre Street Hillside Walkway:  The RFP is extended by one week to May 10, 2022 due to the incorporation of new language related to potential delays if ongoing litigation is successful in delaying parts or all of the project. This could likely result in increased bid prices. There are no updates on the legal process
  
  - Review Options for Upgrading Multiple Hillside Walkways (Road Ends) to Waterfront:  Funding application submitted before
  March 28, 2022
  
  
• The City's Relationship with the Semiahmoo First Nation (SFN): Staff are following up from SFN approval of graphics for the sign at Grand Chief Bernard Robert Charles Memorial Plaza. Graphics are being placed on the sign base now and steps are underway for an unveiling ceremony
  
  May 11, 11:30 a.m. – 12:30 p.m. has been set as the date/time for the official naming ceremony of Grand Chief Bernard Robert Charles Memorial Plaza Sign
  
  Staff are working with SFN Council to see when they will be ready to meet again to discuss the draft Communications Memorandum of Understanding
  
  Staff will be engaging SFN on plans for National Indigenous Peoples Day on June 25

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing and select committee meeting minutes as circulated:

  • Economic Development Advisory Committee - April 20, 2022; and,
  • Environmental Advisory Committee - April 21, 2022.

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

7.2.a

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (COUNCILLOR TREVELYAN, CHAIRPERSON)

7.2.a.a

SISTER CITY AND FRIENDSHIP CITY AGREEMENTS

Note:  Council may wish to refer recommendations #1 and #2 to staff prior to consideration

7.2.a.a.a

Recommendation #1 - Friendship City Agreement with Blaine, Washington

• RECOMMENDATION

  THAT Council invite Blaine, Washington to partake in a Friendship City Agreement with the City of White Rock, with an understanding that the Friendship City Agreement with Dongyang, China is expired at this time; and

  WHEREAS the two communities are adjacent to Semiahmoo Bay;

  WHEREAS the two cities have a natural connection through Peace Arch Park;

  WHEREAS we share the interest of attracting tourists to our communities; and

  THEREFORE, we should compare notes and share governance and business practices.

7.2.a.a.b

Recommendation #2 - Invitation to Future City Events

• RECOMMENDATION

  THAT Council direct Staff to invite Blaine and LaConner, Washington to future City events.

7.2.b

ENVIRONMENTAL ADVISORY COMMITTEE (COUNCILLOR KRISTJANSON, CHAIRPERSON)

7.2.b.a

ELIMINATION OF GAS-POWERED LANDSCAPING EQUIPMENT

Note:  Council may wish to refer the recommendation to staff for review prior to consideration

• RECOMMENDATION

  THAT Council implement policies and practices that will phase out the City's use of equipment that use fossil fuels where there are effective non-fossil fueled alternatives.

7.2.b.b

2021-2022 WORK PLAN PRIORITY ITEMS

Note:  Council may wish to refer the recommendations #1 and #2 to staff for review prior to consideration

• RECOMMENDATION #1 - Single-Use Plastics

  THAT Council adopt bylaws to phase out single-use plastic items in the same, or a similar, way as is being done in other surrounding municipalities (such as the City of Surrey).

• RECOMMENDATION #2 - City Recycling Bin Review

  THAT Council direct staff to review the number, placement and design of recycling bins in public places in White Rock, with the intent of implementing changes to increase recycling in the City.

8.

BYLAWS AND PERMITS

8.1

BYLAWS

8.1.a

BYLAW 2426 - WHITE ROCK ELECTION PROCEDURE BYLAW, 2022, NO. 2426

Bylaw 2426 - a bylaw to provide for the determination of various procedures for the conduct of elections and assent voting.  Bylaw 2426 was given three readings on April 25, 2022 and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to "White Rock Election Procedure Bylaw, 2022, No. 2426".

8.1.b

BYLAW 2427 - MAIL BALLOT AUTHORIZATION AND PROCEDURE BYLAW, 2022, NO. 2427

Bylaw 2427 - A bylaw to authorize Mail Ballots and Procedures for Elections. Bylaw 2427 was given three readings on April 25, 2022 and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to "Mail Ballot Authorization and Procedure Bylaw, 2022, No. 2427".

8.1.c

BYLAW 2430 - AUTOMATED VOTE COUNTING SYSTEM AUTHORIZATION AND PROCEDURE BYLAW, 2018, BYLAW 2248, AMENDMENT NO. 1, 2022, NO. 2430

Bylaw 2430 - A bylaw to amend the automated vote counting system authorization and procedure bylaw.  Bylaw 2430 was given three readings on April 25, 2022 and is on the agenda for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to "Automated Vote Counting System Authorization and Procedure Bylaw, 2018, Bylaw 2248, Amendment No. 1, 2022 No. 2430".

8.1.d

BYLAW 2428 - WHITE ROCK FINANCIAL PLAN (2022-2026 BYLAW, 2022, NO. 2428)

Bylaw 2428 - A bylaw to adopt a Financial Plan for 2022-2026.

Note: Bylaw 2428 was the subject of a corporate report under Item 6.2.b.

Note: A Special Council Meeting will be called Thursday, May 12 for consideration of final reading of this Bylaw

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Financial Plan (2022-2026) Bylaw, 2022, No. 2428".

8.1.e

BYLAW 2423 - WHITE ROCK ANNUAL PROPERTY TAX RATES BYLAW, 2022, NO. 2423

Bylaw 2423 - A bylaw for the levying of rates on land and improvements and to provide for the payment of taxes and user fees for the year 2022.

Note: Bylaw 2423 was the subject of a corporate report under Item 6.2.c.

Note: A Special Council Meeting will be called Thursday, May 12 for consideration of final reading of this Bylaw.

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Annual Property Tax Rates Bylaw, 2022, No. 2423".

8.1.f

BYLAW 2425 - WHITE ROCK COLLECTION, REMOVAL, DISPOSAL AND RECYCLING OF SOLID WASTE BYLAW 2015, NO. 2084, AMENDMENT NO. 6, 2022 NO. 2425

Bylaw 2425 - A bylaw to amend the Collection, Removal, Disposal and Recycling of Solid Waste Bylaw 2015, No. 2084.

Note: Bylaw 2425 was the subject of a corporate report under Item 6.2.d.

Note: A Special Council Meeting will be called Thursday, May 12 for consideration of final reading of this Bylaw.

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Collection, Removal, Disposal and Recycling of Solid Waste Bylaw, 2015, No. 2084, Amendment No. 6, No. 2425".

8.1.g

BYLAW 2424 - WHITE ROCK DRAINAGE UTILITY USER FEE BYLAW, 2004, NO. 1739, AMENDMENT NO. 15, 2022, NO. 2424

Bylaw 2424 - A bylaw to amend the White Rock Drainage Utility User Fee Bylaw, 2004, No. 1739.

Note:  Bylaw 2424 was the subject of a corporate report under Item 6.2.d.

Note:  A Special Council Meeting will be called Thursday, May 12 for consideration of final reading of this Bylaw.

• RECOMMENDATION

  THAT Council give first, second and third reading to "White Rock Drainage Utility Fee Bylaw, 2004, No. 1739, Amendment No. 15, 2022, No. 2424".

8.1.h

BYLAW 2429 - WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (RS-4 - 15916 RUSSELL AVENUE) BYLAW, 2022, NO. 2429

Bylaw 2429 - A bylaw to amend the White Rock Zoning Bylaw from the “RS-1 One-Unit Residential Zone” to the “RS-4 One-Unit (12.1 m Lot Width) Residential Zone” at 15916 Russell Avenue, allowing for a two-lot subdivision and the construction of two single detached dwellings.

Note: This Bylaw was the subject of a Land Use and Planning Committee meeting held earlier in the evening.  Council may consider the following recommendations at this time, or may defer to a future meeting. 

• RECOMMENDATION #1

  THAT Council give first and second readings to "White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-4 - 15916 Russell Avenue) Bylaw, 2022, No. 2429".

• RECOMMENDATION #2

  THAT Council direct staff to schedule the public hearing for “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-4 – 15916 Russell Avenue) Bylaw, 2022, No. 2429”.

• RECOMMENDATION #3

   

  THAT Council direct staff to address the following conditions prior to bringing “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-4 – 15916 Russell Avenue) Bylaw, 2022, No. 2429” back for consideration of final adoption: Ensure that all engineering requirements and issues, including road dedication and the execution of a Works and Servicing Agreement, are addressed to the satisfaction of the Director of Engineering and Municipal Operations; Ensure that all matters pertaining to tree protection and retention are addressed to the satisfaction of the Director of Planning and Development Services. Require the applicant to sign a no-build covenant related to the 17-metre setback, the no-build covenant is to be registered on title. Confirm and ensure the recommendations of the final arborist report, approved by the Director of Planning and Development Services and, more specifically the City’s Arboricultural Technician, are implemented and maintained through future demolition and construction activities; and Complete the demolition of the existing dwelling to the satisfaction of the Director of Planning and Development Services.

8.2

PERMITS

8.2.a

DEVELOPMENT VARIANCE PERMIT NO.  432 FOR 1485 FIR STREET

Note: This was the subject of a corporate report under item 6.2.e.

• RECOMMENDATION

  THAT Council approve Development Variance Permit No. 432
  for 1485 Fir Street.

9.

CORRESPONDENCE

9.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive the correspondence Item 9.1.a  as circulated.  

9.1.a

METRO VANCOUVER BOARD IN BRIEF 

Metro Vancouver Board in Brief from meetings of April 29, 2022.

10.

MAYOR AND COUNCILLOR REPORTS

10.1

MAYOR’S REPORT

10.2

COUNCILLORS REPORTS

11.

MOTIONS AND NOTICES OF MOTION

11.1

MOTIONS

11.2

NOTICES OF MOTION

12.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

13.

OTHER BUSINESS

13.1

COUNCIL APPOINTMENT TO OUTSTANDING CANADIANS ON THE PENINSULA COMMITTEE

Mayor Walker provided the following for consideration:

• RECOMMENDATION

  THAT Council appoint the following Councillor to serve on the Outstanding Canadians on the Peninsula Selection Committee for 2022:

  • Councillor Manning.

14.

CONCLUSION OF THE MAY 9, 2022 REGULAR COUNCIL MEETING