The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, December 13, 2021 at 7:00 P.m. - 10:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for December 13, 2021 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the following meeting minutes:

  • Regular Council, November 22, 2021; and,
  • Public Hearing for Bylaw 2410, December 6, 2021.

4.

SPECIAL PRESENTATION - AMANADA SILVERS

Introduction and welcome of Amanda Silvers, the City's new Manager of Communications and Government Relations.  

5.

QUESTION AND ANSWER PERIOD

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email.

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing
[e-mail] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., December 13, 2021, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m December 13, 2021, including “On-Table” information provided with staff responses that are available at the time.

5.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

6.

DELEGATIONS AND PETITIONS

6.1

DELEGATIONS

6.1.a

WHITE ROCK ELEMENTARY FOOD DRIVE

Emma Sidhu, Tara Chen, McKinley Hind and Mila Kitchen, students from White Rock Elementary to attend to discuss fundraising efforts for the school's food drive.

6.2

PETITIONS

None

7.

PRESENTATIONS AND CORPORATE REPORTS

7.1

PRESENTATIONS

None

7.2

CORPORATE REPORTS

7.2.a

COVID-19 GLOBAL PANDEMIC UPDATE (ON TABLE MEMO TO BE PROVIDED)

The Fire Chief to provide an On Table update regarding the COVID-19 global pandemic.

7.2.b

CONTRACT AWARD - CENTENNIAL ARENA ROOFING AND CLADDING RENEWALS

Corporate report dated December 13, 2021 from the Director of Engineering and Municipal Operations titled "Contract Award - Centrennial Arena Roofing and Cladding Renewals".

• RECOMMENDATION

  THAT Council:

  1. Approve the award of the Centennial Arena Roofing and Cladding Renewals project to Transwest Roofing Ltd. in the amount of $1,138,145 (excluding GST) subject to Council approval of a Financial Plan Amendment reallocating funding from 2021 and 2023 to bring the 2022 project budget to $1,285,000.
  2. Approve the Mayor and the Director of Corporate Administration to sign the Contract with Transwest Roofing Ltd. to initiate the project.

7.2.c

WHITE ROCK FINANCIAL PLAN (2021-2025) BYLAW, NO. 2377, AMENDMENT NO. 4, 2021, NO. 2412

Corporate report dated December 13, 2021 from the Acting Director of Financial Services titled "White Rock Financial Plan (2021-2025) Bylaw, No. 2377, Amendment No. 4, 2021, No. 2412".

• RECOMMENDATION

  THAT Council receive for information the corporate report dated December 13, 2021 from the Acting Director of Financial Services, titled “White Rock Financial Plan (2021-2025) Bylaw, No. 2377, Amendment No. 4, 2021, No. 2412.”

7.2.d

STATUS UPDATE OF COUNCIL'S 2021-2022 TOP PRIORITIES

Council's 2021 - 2022 Top Priorities with new activity comments provided for information:

• Multi-Family and Commercial Waste Pick Up:  RFP for Solid Waste consultant has been issued with closing date for submission on January 17, 2022.  Job classification for Solid Waste Coordinator is completed - recruitment to begin immediately.  
  
  
• Community Amenity Contribution "Shovel-in-the-Ground" Projects:
  
  - Emerson Park:  Contract is signed and contractor is ordering materials
  - Maccaud Park Upgrade:  Design is underway incorporating feedback from Parks staff regarding trees
  - Centre Street Hillside Walkway Upgrade:  Staff worked with the Archaeological Consultant to conduct an Archaeological Overview Assessment (AOA) of the Centre Street Walkway corridor.  The consultant and staff have had dialogue with Semiahmoo First Nation (SFN) regarding the project. It is considered advisable to move to the next step and carry out a more detailed Archaeological Impact Assessment (AIA).  This is scheduled to be completed, including consolation with First nations and the Provincial Ministry, within six (6) month so as not to affect the project schedule.  
  Legal discussions continue with two (2) properties as well as access relocation for a third property.  Detailed design continues with input from parks as well as consideration of potential public art. 
  - Review Options for Upgrading multiple hillside Walkways (Road Ends) to Waterfront:  Blackwood, Vidal and other walkways  cleaned and planting are redesigned and completed ready for Spring.
  
  
• The City's Relationship with the Semiahmoo First Nation (SFN):  Consultation between the City and SFN continues.

8.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

8.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing committee meeting minutes as circulated:

  • Finance and Audit Committee - November 22, 2021; and,
  • Land Use and Planning Committee - November 22, 2021.

8.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2405 - WATER SERVICES BYLAW, 2015, NO. 2117, AMENDMENT NO. 10, BYLAW, 2021, NO. 2405

Bylaw 2405 - A bylaw to amend the Water Services Bylaw, 2015 No. 2117 to replace Schedule A - Water Service Fees.

• RECOMMENDATION

  THAT Council give first, second and third reading to Water Services Bylaw, 2015, No. 2117, Amendment No. 10, Bylaw, 2021, No. 2405".

9.1.b

Bylaw 2410 - WHITE ROCK ZONING BYLAW, 2012, No. 2000, AMENDMENT (RS-4 15733 Thrift Avenue) BYLAW, 2021, No. 2410

Bylaw 2410 - A Bylaw to amend the White Rock Zoning Bylaw, 2012, No. 2000 .  The Zoning amendment would allow for the subdivision of the subject property from one to two lots.  Each of the lots would be developed with a single-family dwelling. Bylaw 2410 received first and second reading on November 22, 2021.  A Public Hearing was held on December 6, 2021.  The bylaw is being brought forward for consideration of third reading at this time.

• RECOMMENDATION

  THAT Council give third to “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-4 – 15733 Thrift Avenue) Bylaw, 2021, No. 2410".

9.1.c

BYLAW 2401 - 2022 FEES AND CHARGES BYLAW, 2021, NO. 2401

Bylaw 2401 - A bylaw to impose fees and charges for various services offered by the City that are not included in any other City Bylaw. This bylaw received first, second and third reading on November 22, 2021.  It is being presented for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to "2022 Fees and Charges Bylaw, 2021, No. 2401".

9.1.d

BYLAW 2407 - WHITE ROCK TREE PROTECTION BYLAW, 2021 NO. 2407

Bylaw 2407 - A bylaw to regulate and prohibit the cutting, removal, and damage of protected trees through the issuance of Tree Management Permits and the establishment of requirements for tree replacement and the posting of securities for tree protection and tree maintenance. The bylaw received first, second and third reading on November 22, 2021 however the Part 14 - General Provisions in the bylaw noted an incorrect repeal of the noted bylaw.  This has been amended in the copy attached and Council now must consider rescinding the initial three (3) readings  and reconsider the bylaw as now circulated.    

Note:  If the first three readings of Bylaw 2407 as newly presented is completed at this meeting Council can then consider final reading of the bylaw at a Special Council meeting to be held Tuesday, December 14, 2021.   

• RECOMMENDATION

  Recommendation #1 To Rescind Readings as the Bylaw Contained an Error

  THAT Council rescind first, second and third reading given to "White Rock Tree Protection Bylaw, 2021, No. 2407" at their November 22, 2021 Regular Council meeting.  

• RECOMMENDATION

   Recommendation 2:

  THAT Council give first, second and third reading to "White Rock Tree Protection Bylaw, 2021 No. 2407" as circulated.  

9.1.e

BYLAW 2406 - SEWER CONNECTION AND RENTAL CHARGES BYLAW, 1970, NO. 396, AMENDMENT NO. 31, 2021 NO. 2406

Bylaw 2406 - A bylaw to amend the Sewer Connection and Rental Charges Bylaw, 1970, No. 396.  This bylaw was given first, second and third readings on November 22, 2021 and is now presented for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to Sewer Connection and Rental Charges Bylaw, 1970, No. 396, Amendment No. 31, 2021, No. 2406.

9.1.f

BYLAW 2411 - WHITE ROCK FINANCIAL PLAN (2021-2025) BYLAW, NO. 2377, AMENDMENT NO. 3, 2021, NO. 2411

Bylaw 2411 - A bylaw to amend the White Rock Financial Plan (2021-2025) to transfer $3M from the Community Amenity Contribution Reserve to the Affordable Housing Reserve.  This bylaw received first, second and third reading on November 22, 2021 and is on the agenda for consideration of final reading at this time.

Note: Advertising for public written comments in relation to Bylaw 2411 was placed in the Peace Arch News December 9, 2021.

• RECOMMENDATION #1

  THAT Council receive written submissions in regard to "White Rock Financial Plan (2021 - 2025) Bylaw, No. 2377, Amendment No. 3, 2021, No. 2411". 

• RECOMMENDATION #2

  THAT Council give final reading to "White Rock Financial Plan (2021-2025) Bylaw, No. 2377, Amendment No. 3, 2021 No. 2411".

9.1.g

BYLAW 2409: WHITE ROCK PLANNING PROCEDURES BYLAW, 2017, NO. 2234, AMENDMENT NO. 5, BYLAW, 2021, NO. 2409

Bylaw 2409 - A bylaw to amend the White Rock Planning and Procedures Bylaw which, if approved, would:

•  Remove all references to “Schedule A – Applications Fees” within the Bylaw recognizing that fees for planning applications are to be incorporated into City of White Rock Fees and Charges Bylaw. A separate corporate report is included on the regular agenda to introduce the related amendments to the Fees and Charges Bylaw.
• Introduce additional rigor into the process of carrying out a “Formal Pre-Application” under circumstances explicitly introduced into the Planning Procedures Bylaw. Schedule C to the Procedures Bylaw has been revised to outline when a “Formal Pre-Application” process is required; and
• Recognize the need for Applicant’s to post a retainer to cover the costs of a peer review when technical studies are determined, by the Director of Planning and Development Services, to require such a peer review.
  
  The bylaw was given first, second and third reading on November 22, 2021 and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to "City of White Rock Planning and Procedures Bylaw, 2017, No. 2234, Amendment No. 5, Bylaw, 2021, No. 2409".

9.2

PERMITS

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

Note: Council may wish to refer this matter to staff for consideration and response.

• RECOMMENDATION

  THAT Council receive correspondence Items 10.1.a - 10.1.d  as circulated.  

10.1.a

METRO VANCOUVER BOARD IN BRIEF - NOVEMBER 26, 2021

Metro Vancouver Board in Brief - November 26, 2021.  

10.1.b

SALISH SEA GULL PROJECT

Correspondence dated November 23, 2021 from the Wildlife Research Division of Environment and Climate Change Canada / Pacific Wildlife Research Centre of Delta BC to introduce an opportunity to conduct research on gull species in their jurisdictions this winter.  Research is to be conducted January - March 2022 (weather dependent).  The research to be conducted will give a better understanding of the impact of anthropogenic stressors, using wintering gulls as an indicator species of marine food-web health, including how variations in diet and habitat use influence their exposure to contaminants.

10.1.c

COMMENTS ON DRAFT METRO 2050 REGIONAL GROWTH STRATEGY - CITY OF COQUITLAM

Correspondence dated November 25, 2021 from the City of Coquitlam providing their comments/ feedback on the Metro 2050 Regional Growth Strategy. 

10.1.d

PROVINCIAL CRISIS LINES IN JEOPARDY - OPTIONS COMMUNITY SERVICES

Correspondence dated November 15, 2021 from Options Community Services to advise that the 1-800-SUICIDE, 310-6789 Mental Health line and local crisis lines are in jeopardy and to request that consideration be made to formally engage the Minister of Mental Health and Addictions and the Minister of Health to stop the process of putting crisis services out to tender, potentially disrupting and potentially jeopardizing ongoing access to crisis services.

Note:  Options Community Services is requesting the City engage the Minister of Mental Health and Addictions and the Minister of Health to stop the process of putting crisis services out to tender.  

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

13.1

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETING ON NOVEMBER 22, 2021

 On July 26, 2021, Council adopted the following Motion No. 2021-299:

THAT Council endorse future planning applications, that could potentially host an arts and cultural space, be circulated to the Manager of Cultural Services for consideration of incorporating this element, which aligns with the Creative City by the Sea Strategic Plan.

Note:  Since receiving this direction staff have added a referral step in the application review process to ensure the Manager of Cultural Services is given the opportunity to comment on planning applications which may host an arts and cultural space / component. In instances where the Manager believes a project lends itself to the incorporation of a public art component, they would notify the Planner for discussion with the applicant. As the application is advanced, there would be opportunities to engage members of the Public Art Advisory Committee (PAAC) in a discussion regarding the potential inclusion of arts and cultural space / component into a specific project; ideally before this occurs the proponent, working with the Manager of Cultural Services, has advanced options to be formally presented to PAAC.

Taking this new step into account it is believed that the appointments of PAAC members to the Advisory Design Panel (ADP) as noted in the following recommendation is no longer necessary.

THAT Council approve the Public Art Advisory Committee appointing member, G. Kennedy (and Y. Everson as the alternate), to serve as a non-voting member on the Advisory Design Panel (ADP), to be invited to ADP meetings when there is a public art component proposed or expected, based on Council Policy 511 Density Bonus / Amenity Contribution, until the end of their term (October 31, 2022).

This information has been released from the November 22, 2021 Closed Council meeting whereby the following resolution was adopted by Council 2021-IC-094 due to there now being an internal process is in place (as noted above) that will be followed by staff:  

THAT Council rescind their original approval for the need for representative members of the Public Art Advisory Committee to sit on the City's Advisory Design Panel. 

 

14.

OTHER BUSINESS

15.

CONCLUSION OF THE DECEMBER 13, 2021 REGULAR COUNCIL MEETING