The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, September 25, 2023 at 4:00 P.m. - 6:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for September 25, 2023 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock adopt the
  September 11, 2023 Regular Council meeting minutes as circulated.

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., September 20, 2023, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.) September 25, 2023, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

None

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

2023 FEES AND CHARGES BYLAW, 2022, NO. 2477, AMENDMENT NO. 2, 2023 NO. 2479

Corporate report dated September 25, 2023 from the Director of Financial Services titled "2023 Fees and Charges Bylaw, 2022, No. 2477, Amendment No. 2, 2023, No. 2479".

Note: Bylaw 2479 is on the agenda for consideration under Item 9.1.a

• RECOMMENDATION

  THAT Council receive for information the September 25, 2023, corporate report from the Director of Financial Services, titled “2023 Fees and Charges Bylaw, 2022, No. 2447, Amendment No. 2, 2023 No. 2479”.

6.2.b

ELECTRONIC SIGN ADVERTISING AT CENTENNIAL PARK

Corporate report dated September 25, 2023 from the Director of Recreation and Culture titled "Electronic Sign Advertising at Centennial Park".

Note: Bylaw 2478 is on the agenda for consideration under Item 9.1.b

• RECOMMENDATION

  THAT Council:

  1. Receive the corporate report dated September 25, 2023, from the Director of Recreation and Culture, titled “Electronic Sign Advertising at Centennial Park” for consideration; and
  2. Approve the key business terms of an agreement with Pattison Outdoor Advertising to become the sales agent for Centennial Park Electronic Sign advertising; and
  3. Authorize the Chief Administrative Officer and the Director, Recreation and Culture, to negotiate and execute the formal agreement for the advertising on the Centennial Park Electronic Sign with Pattison Outdoor Advertising.

6.2.c

SUMMER CHILDREN AND YOUTH PROGRAM UPDATE 2023

Corporate report dated September 25, 2023 from the Director of Recreation and Culture titled "Summer Children and Youth Program Update 2023".

• RECOMMENDATION

  THAT Council receive for information the corporate report dated September 25, 2023, from the Director of Recreation and Culture, titled “Summer Children and Youth Program Update 2023.”

6.2.d

BUILDING PERMIT APPLICATION PROCESSING UPDATE REPORT

Corporate report dated September 25, 2023 from the Director of Planning and Development Services titled "Building Permit Application Processing Update Report".

• RECOMMENDATION

  THAT Council receive the corporate report dated September 25, 2023, from the Director of Planning and Development Services, titled “Building Permit Application Processing Update Report” for information.

6.2.e

FACILITIES MASTER PLAN - COMMUNITY HUB

Corporate report dated September 25, 2023 from the Director of Engineering and Municipal Operations titled "Facilities Master Plan - Community Hub".

• RECOMMENDATION

  THAT Council receive the corporate report dated September 11, 2023, from the Director of Engineering and Municipal Operations, titled “Facilities Master Plan – Community Hub” for consideration; and

  1. Endorse the asset repair and maintenance strategies outlined in the Facilities Master Plan for consideration as part of the 2024 Financial Plan process;
  2. Endorse the financial and conceptual work necessary to develop Council Strategic Priorities of Community and Housing & Land Use by moving forward with options for a Community Hub to replace the Evergreen Daycare, Library and City Hall and that this development work include investigation into the feasibility of incorporating civic services, with a seniors’ centre, affordable housing units, daycare space, an arts centre and market commercial-retail space as options; and
  3. Endorse an investigation into the sale of the Waterworks Yard on Buena Vista, housing the Waterworks Operation in expanded facilities at the Keil Street Works Yard, and using the net proceeds as a contribution towards a Community Hub.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following  committee meeting minutes as circulated:

  • Public Art and Culture Advisory Committee - September 13, 2023

7.2

SELECT COMMITTEE RECOMMENDATIONS

7.2.a

PUBLIC ART AND CULTURE ADVISORY COMMITTEE (COUNCILLOR PARTRIDGE, CHAIRPERSON)

• RECOMMENDATION

  THAT Council accept the gift of a lit bench from the Fraser Valley Real Estate Board.

8.

POLICIES

8.1

CITY OF WHITE ROCK FLAG POLICY

The City of White Rock Flag Policy is proposed to be amended as follows:

• Remove the flag-raising at City Hall for National Indigenous Peoples Day, as this is no longer necessary given the Semiahmoo First Nation flag now flies permanently at City Hall; and,
  
  
• Adding to the annual schedule for half-masting: September 30 - National Day for Truth and Reconciliation. 

Note:  The proposed changes have been reflected on the policy in red as tracked changes

• RECOMMENDATION

  THAT Council endorses Policy 167 - City of White Rock Flag Policy as circulated.

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2479 - 2023 FEES AND CHARGES BYLAW, 2022, NO. 2447, AMENDMENT NO. 2, 2023, NO. 2479

Bylaw 2479 - A bylaw to amend the schedule "N" of the 2023 Fees and Charges Bylaw in regard to parking services.

Note: Bylaw 2479 was the subject of a corporate report under item 6.2.a

• RECOMMENDATION

  THAT Council give first, second and third reading to "2023 Fees and Charges Bylaw, 2022, No. 2447, Amendment No, 2, 2023, No. 2479".

9.1.b

BYLAW 2478 - WHITE ROCK SIGN BYLAW, 2010, NO. 1923, AMENDMENT NO. 7, 2023, NO. 2478

Bylaw 2478 - A bylaw to amend the "White Rock Sign Bylaw in regard to third party signs.

Note: Bylaw 2478 was the subject of a corporate report under Item 6.2.b

• RECOMMENDATION

  THAT Council gives first, second and third reading to "White Rock Sign Bylaw , 2010, No. 1923, Amendment No. 7, Bylaw, 2023, No. 2478".

9.1.c

BYLAW 2471 - 2021-2024 PERMISSIVE TAX EXEMPTION WHITE ROCK BUSINESS IMPROVEMENT ASSOCIATION BYLAW, 2020, NO. 2356, AMENDMENT NO. 1, 2023, NO. 2471

Bylaw 2471 - A bylaw to amend the 2021-2024 Permissive Tax Exemption White Rock Business Improvement Association Bylaw to grant a four (4) year municipal property tax exemption in respect of the leased property with improvements. This amendment addresses a typo in the original bylaw stating this would be granted for three (3) years. Bylaw 2471 received three (3) readings on September 11, 2023 and in accordance with the Community Charter the bylaw was advertised in the Peace Arch News on September 14 and 21st. Bylaw 2471 is on the agenda for final reading at this time.

• RECOMMENDATION

  THAT Council gives final reading to "2021 - 2024 Permissive Tax Exemption White Rock Business Improvement Association Bylaw 2020, No. 2356, Amendment No. 1, 2023 No. 2471".

9.1.d

BYLAW 2469 - 2024-2025 PERMISSIVE TAX EXEMPTIONS CENTRE FOR ACTIVE LIVING BYLAW, 2023, NO. 2469

Bylaw 2469 - A bylaw to provide an exemption from municipal property taxes under section 224 of the Community Charter. Bylaw 2469 received three (3) readings on September 11, 2023 and in accordance with the Community Charter the bylaw was advertised in the Peace Arch News on September 14 and 21st. Bylaw 2469 is on the agenda for final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to the "2024-2025 Permissive Tax Exemptions Centre for Active Living Bylaw 2023, No. 2469".

9.1.e

BYLAW 2468 - 2024-2031 PERMISSIVE TAX EXEMPTION WHITE ROCK LAWN BOWLING CLUB BYLAW, 2023, NO. 2468

Bylaw 2468 - A bylaw to provide an exemption from municipal property taxes under section 224 of the Community Charter. Bylaw 2468 received three (3) readings on September 11, 2023 and in accordance with the Community Charter the bylaw was advertised in the Peace Arch News on September 14 and 21st. Bylaw 2468 is on the agenda for final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to the "2024-2031 Permissive Tax Exemption White Rock Lawn Bowling Club Bylaw 2023, No. 2468".

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

Note: Council may wish to refer this matter to staff for consideration and response.

• RECOMMENDATION

  THAT Council receive correspondence Item 10.1 a as circulated. 

10.1.a

KIDSPORT BC POWERED BY SPORT BC WEEK OCTOBER 1 - 7, 2023

Correspondence dated September 6, 2023 from the Director of KidSport BC requesting support for a province-wide initiative called KidSport BC Powered by Sport BC Week from October 1 - 7, 2023.

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Items 10.1.a has been included under correspondence for public information purposes only.

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE SEPTEMBER 25, 2023 REGULAR COUNCIL MEETING