The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, May 01, 2023 at 4:00 P.m. - 5:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for May 1, 2023 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the following meeting minutes as circulated:

  • April 17, 2023 Regular Council Meeting; and,
  • April 17, 2023 Public Hearing (Bylaw 2451 - 15495 Oxenham Avenue)

3.1

MEETING POSTPONED / ADJOURNED 

The Regular Meeting will recess in order to consider a Public Hearing regarding the following proposed application:

• Application for a Liquor Primary Licence at 15165 Russell Avenue (LL 22-035) - 15165 Russell Avenue

The Regular Meeting will reconvene following the adjournment or conclusion of the Public Hearing.

• RECOMMENDATION

  THAT Council:

  1. Postpone the May 1, 2023 Regular Council meeting at this time until the adjournment or conclusion of the Public Hearing for the following application:
     • Liquor Primary Licence at 15165 Russell Avenue (LL 22-035); and 
       
       
  2. Directly following the Public Hearing the Regular Council will be reconvened in the City's Council Chambers.

4.

QUESTION AND ANSWER PERIOD

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., April 26, 2023, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon on May 1, 2023, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

5.1.a

UNITED VELO CYCLING CLUB - PROPOSED CYCLING EVENT IN WHITE ROCK

Darin Bentley, United Velo Cycling Club, to attend to provide information and request permission for a cycling event to take place on Oxford Street on
June 24, 2023.

5.1.b

PEACE ARCH ELEMENTARY - JULINA MURPHY AND KIRSTEN YANICKI

Julina Murphy and Kirsten Yanicki to attend to discuss a rainbow crosswalk proposal in front of Peace Arch Elementary (on Roper Avenue).

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

None

6.2

CORPORATE REPORTS

6.2.a

UPDATING RECOGNITION AND STRATEGIC MESSAGES POLICY

Corporate report from the Manager of Communications and Government Relations dated May 1, 2023 titled "Updating Recognition and Strategic Messages Policy".

• RECOMMENDATION

  THAT Council:

  1. Select a list of cultural and community annual occasions they would like recognized with a message to the community;
  2. Direct how to recognize each occasion, either via newspaper advertisement, social media post, or both, so that the existing “Policy 135 – Recognition & Strategic Messages” can be updated and approved for the term;
  3. Agree that the policy be renamed to “Policy 135 – Council Messages for Cultural & Community Observances” to better reflect the contents of the policy.

6.2.b

UPDATING POLICY 168 - WHITE ROCK PIER LIGHTING

Corporate report from the Manager of Communications and Government Relations dated May 1, 2023 titled "Updating Policy 168 - White Rock Pier Lighting". 

• RECOMMENDATION

  THAT Council approve the updates in Appendix B DRAFT Updated Policy 168 – White Rock Pier Lighting including the:

  1. Recommended standard list of annual occasions recognized by pier lighting.
  2. Changes to the not-for-profit (NPO) booking request process.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

Note: In accordance with the amendment to the Council and Committee Procedure Bylaw all items will be brought forward directly to the Regular Council meeting. The following outstanding sets of standing committee minutes are being brought forward for Council approval at this time.

• RECOMMENDATION

  THAT Council adopt the following standing committee meeting minutes as circulated:

  • Grants-In-Aid Sub-Committee, June 29, 2022;
  • Land Use and Planning Committee, March 13, 2023; and
  • Finance and Audit Committee, March 27, 2023.

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

None

8.

POLICIES

8.1

POLICY 302 - GRANTS-IN-AID COMMITTEE

The Director of Financial Services to bring forward proposed amendments to Grants-in-Aid Policy 302 including grant applications being reviewed at Regular Council meetings (Grants-in-Aid Committee no longer required). 

• RECOMMENDATION

  THAT Council endorse Grants-in-Aid Policy No. 302 as circulated.

8.2

CORPORATE VISION / MISSION / VALUES POLICY 101

Note:  The Manager of Communications and Government Relations brings forward the attached amended Mission and Values policy.  The policy has been updated in correlation with this Council’s Corporate Priorities.  The previous policy is included for reference purposes. 

• RECOMMENDATION

  THAT Council endorse Corporate Vision / Mission / Values Policy 101 as circulated. 

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2458 - CITY OF WHITE ROCK FINANCIAL PLAN (2023-2027) BYLAW, 2023, NO. 2458

Bylaw 2458 - A bylaw to adopt a Financial Plan for 2023 to 2027. Bylaw 2458 received three readings on April 17th and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to "City of White Rock Financial Plan (2023-2027) Bylaw, 2023, No. 2458".

9.1.b

BYLAW 2461 - CITY OF WHITE ROCK ANNUAL PROPERTY TAX RATES BYLAW 2023, NO. 2461

Bylaw 2461 - A bylaw for the levying of rates on land and improvements and to provide for the payment of taxes and user fees for the year 2023. Bylaw 2461 received three readings on April 17th and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to "City of White Rock Annual Property Tax Rates Bylaw 2023, No. 2461".

9.1.c

BYLAW 2462 - WHITE ROCK COLLECTION REMOVAL, DISPOSAL AND RECYCLING OF SOLID WASTE BYLAW 2015, NO. 2084, AMENDMENT NO. 7, 2023 NO. 2462

Bylaw 2462 - A bylaw to amend the White Rock Collection, Removal, Disposal and Recycling of Solid Waste Bylaw 2015, No. 2084. Bylaw 2462 received three readings on April 17th and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to “White Rock Collection, Removal, Disposal and Recycling of Solid Waste Bylaw 2015, No. 2084, Amendment No. 7, 2023 No. 2462”.

9.1.d

BYLAW 2463 - WHITE ROCK DRAINAGE UTILITY USER FEE BYLAW, 2004, NO. 1739, AMENDMENT BYLAW, 2023, NO. 2463

Bylaw 2463 - A bylaw to amend the White Rock Drainage Utility User Fee Bylaw, 2004, No. 1739. Bylaw 2463 received three readings on April 17th and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to “White Rock Drainage Utility User Fee Bylaw, 2004 No. 1739, Amendment Bylaw, 2023, No. 2463".  

9.1.e

BYLAW 2464 - WHITE ROCK SANITARY SEWER CONNECTION AND RENTAL CHARGES BYLAW, 1970, NO. 396, AMENDMENT BYLAW, 2023, NO. 2464

Bylaw 2464 - A bylaw to amend the White Rock Sewer Connection and Rental Charges Bylaw, 1970, No. 396. Bylaw 2464 received three readings on April 17th and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to “White Rock Sanitary Sewer Connection and Rental Charges Bylaw, 1970, No. 396, Amendment Bylaw, 2023, No. 2464”.

9.1.f

BYLAW 2465 - WHITE ROCK SECONDARY SUITE SERVICE FEE BYLAW, 2012, NO. 2009, AMENDMENT NO. 7, 2023, NO. 2465

Bylaw 2465 - A bylaw to amend the White Rock Secondary Suite Service Fee Bylaw, 2012, No. 2009. Bylaw 2465 received three readings on April 17th and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to “White Rock Secondary Suite Service Fee Bylaw, 2012, No. 2009, Amendment No. 7, 2023, No. 2465.”

9.2

PERMITS

9.2.a

LIQUOR PRIMARY LICENCE FOR 15165 RUSSELL AVENUE (LL 22-035)

This item was the subject of a Public Hearing held earlier in the evening.

Note: Previous reports provided for information. To view the full Information Package for this file CLICK HERE.

• RECOMMENDATION

  THAT Council:

  1. Endorse the Liquor Primary Licence for 15165 Russell Avenue; and
  2. Authorize staff to forward a copy of the March 27, 2023 report and results of the public hearing to the Liquor and Cannabis Regulation Branch for the Liquor Primary Licence for 15165 Russell Avenue.

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Items 9.1.a to 9.1.c have been included under correspondence for public information purposes only.

• RECOMMENDATION

  THAT Council receive correspondence item(s) 9.1 a - 9.1 c as circulated. 

10.1.a

CANADIAN CELIAC ASSOCIATION - PROCLAMATION FOR INTERNATIONAL CELIAC AWARENESS MONTH MAY 2023

Correspondence dated March 22, 2023 from the Canadian Celiac Association advising that the month of May is International Celiac Awareness month.

The White Rock Pier will be lit in green on May 16th to raise awareness of this cause.

10.1.b

PEACE ARCH HOSPICE SOCIETY PROCLAMATION REQUEST - HOSPICE MONTH IN MAY

Letter dated March 30, 2023 from the Peace Arch Hospice Society informing that May is National Hospice Month.

10.1.c

MS CANADA PROCLAMATION REQUEST - MS AWARENESS MONTH IN MAY

Correspondence dated April 12, 2023, from Patricia Wilson, MS Ambassador, informing that May is MS (Multiple Sclerosis) Awareness Month.

The White Rock Pier will be lit in red on May 30th to raise awareness of this cause.

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE MAY 1, 2023 REGULAR COUNCIL MEETING