The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, November 06, 2023 at 4:00 P.m. - 7:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for November 6, 2023 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock adopt the following meeting minutes:

  • October 30, 2023 Public Meeting Minutes [Development Variance Permit 455 (15643 Buena Vista Avenue)]; and
  • October 30, 2023 Regular Council meeting minutes 

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., November 1, 2023, there were no Question and Answer period submissions received.

Note: There are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.) November 6, 2023, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

WHITE ROCK YOUTH AMBASSADORS

The 2023/ 2024 Youth Ambassadors will be introduced and will be speaking about the program and their volunteering in the White Rock Community. The ambassador team is seeking input to establish and strengthen community relationships of the youth within the White Rock Community.

2023/2024 Ambassador Team: Miss White Rock, Andrea Luo, Princess, Sarah Yu, Princess, Amber Yang, Principal Ambassador, John Meleppuram, Friendship Ambassador, Eunsoo Oh, Ambassadors, Arthur Li, Aria Wang and Joanna Cai will be attending.

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

6.1.a

LAURAE MCNALLY - WHITE ROCK SCHOOL TRUSTEE

Laurae McNally, White Rock School Trustee, to attend to discuss the 2023 School year.

6.2

CORPORATE REPORTS

6.2.a

CONTRACT AWARD - MARINE DRIVE AND NICHOL ROAD INTERSECTION IMPROVEMENTS

Corporate report dated November 6, 2023 from the Director of Engineering and Municipal Operations titled "Contract Award - Marine Drive and Nichol Road Intersection Improvements".

• RECOMMENDATION

  THAT Council receive the corporate report dated November 6, 2023, from the Director of Engineering and Municipal Operations, titled “Contract Award - Marine Drive and Nichol Road Intersection Improvements” for consideration; and

  1. Approve the award of the Marine Drive and Nichol Road Intersection Improvements to Lafarge Canada Inc. in the amount of $480,291 (excluding GST);
  2. Approve the award of engineering inspection and engineering support for the Marine Drive and Nichol Road Intersection Improvements to R.F. Binnie & Associates Ltd. in the amount of $30,000 (excluding GST);
  3. Authorize the pre-approved contingency in the amount of $126,128 (approximately 25%) to support the project; and
  4. Authorize the Director of Engineering and Municipal Operations to execute all contract documentation required for the project.

6.2.b

2024 FEES AND CHARGES BYLAW, 2023, NO. 2480

Corporate report dated November 6, 2023 from the Director of Financial Services titled "2024 Fees and Charges Bylaw, 2023, No. 2480".

Note: Bylaw 2480 is on the agenda for consideration of first, second and third reading under item 9.1.a

• RECOMMENDATION

  THAT Council receive the November 6, 2023, corporate report from the Director, Financial Services, “2024 Fees and Charges Bylaw, 2023, No. 2480”.

• RECOMMENDATION

6.2.c

COMMUNITY HUB NEXT STEPS

Corporate report dated November 6, 2023 from the Chief Administrative Officer titled "Community Hub Next Steps".

• RECOMMENDATION

  THAT Council:

  1. Establishes a “Community Hub Steering Committee;”
  2. Approves the Community Hub Steering Committee Terms of Reference;
  3. Appoints the following to the internal Community Hub Steering Committee:

      

     Two (2) members of Council;
     Director, Engineering & Municipal Operations;
     Director of Planning and Development Services;
     Director of Financial Services; and
     Community Hub Project Manager.
     
     
  4. Support the Chief Administrative Officer for the required time to complete the committee mandate; and
  5. Direct staff to post and hire a Community Hub Project Manager funded from Capital Reserves.

6.2.d

ANDION BIOFUEL UPDATE

Corporate report dated November 6, 2023 from the Director of Engineering and Municipal Operations titled "Andion Biofuel Update".

• RECOMMENDATION

  THAT Council receive the corporate report dated November 6, 2023, from the Director of Engineering and Municipal Operations, titled “Andion Biogas Project Update” for consideration and that Council:

  1. Thank Metro Vancouver for its October 30, 2023, letter in response to Council’s motion 2023-382 and,
  2. Advise Metro Vancouver that many White Rock residents expressed concerns with and opposition to the biogas facility or its proposed location, and,
  3. Requests that Metro Vancouver closely monitors any facility construction and operation to ensure that all emissions are within the parameters set forth in the permit application attached as Appendix B.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

None

7.2

SELECT COMMITTEE RECOMMENDATIONS

None

8.

POLICIES

None

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2480 - 2024 FEES AND CHARGES BYLAW, 2023, NO. 2480

Bylaw 2480 - A Bylaw to impose fees and charges for various services offered by the City that are not included in any other City Bylaw.

Note: Bylaw 2480 was the subject of a Corporate Report under item 6.2.b.

• RECOMMENDATION

  THAT Council give first, second and third reading to "2024 Fees and Charges Bylaw, 2023, No. 2480".

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive correspondence item(s) 10.1 a as circulated. 

10.1.a

METRO VANCOUVER - STREAMLINING THE DELIVERY OF RENTAL HOUSING THROUGH PRE-APPROVED PLANS AND OFF-SITE CONSTRUCTION

Correspondence dated October 31, 2023 from Metro Vancouver looking to identify municipalities interested in joining a project led by the Province to explore pre-approved building plans and off-site construction to streamline the delivery of rental housing.

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.1.a

DAYTIME WARMING SHELTER

Councillor Klassen put forward the following motion for consideration at this time:

• RECOMMENDATION

  THAT Council:

  1. Direct staff to send correspondence to the City of Surrey requesting 50% of the cost to operate a daytime warming center from November 20th 2023 to March 15th 2024, with the expected share from Surrey being approximately $180,000; and
  2. Direct staff to rent and locate the warming center trailer at Centennial Park at the parking lot at Vine Avenue and Anderson Street; and
  3. Direct staff to engage and direct the awarding of the provision of warming center services to Engaged Communities Canada Society;
  4. Staff to receive any donations provided from the public as deferred revenue and that funds received be allocated to the warming center; and
  5. Approve the costs to be funded from 2023 surplus for operation from November 20th to December 31^st, 2023 and pre-approve funds from taxation for the 2024 5-Year Financial Plan to cover operation from January 1 to March 15th, 2024, for a total cost of up to $360,000.

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE NOVEMBER 6, 2023 REGULAR COUNCIL MEETING