The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, January 30, 2023 at 7:00 P.m. - 9:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for January 30, 2023 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the
  January 16, 2023 Regular meeting minutes.

3.1

MEETING POSTPONED (ADJOURNED)

The Regular Meeting will recess in order to consider the Public Hearing regarding proposed Bylaw 2440 (877 Kent Street). The Regular meeting will reconvene following the adjournment or conclusion of the Public Hearing.

• RECOMMENDATION

  THAT Council:

  1. Postpone the January 30, 2023 regular Council meeting at this time until the adjournment or conclusion of the public hearing for Bylaw 2440 (877 Kent Street); and,
  2. Directly following the public hearing the regular Council meeting will be reconvened in the City's Council Chambers.

3.2

MEETING RECONVENES

The regular meeting will now reconvene following the adjournment or conclusion of the Public Hearing for Bylaw 2440 (877 Kent Street).

4.

QUESTION AND ANSWER PERIOD

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., January 25, 2023, there were no Question and Answer period submissions received.

Note: there are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by 8:30 a.m. January 30, 2023, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS

5.1.a

WHITE ROCK MUSEUM AND ARCHIVES SOCIETY

Karin Bjerke-Lisle, Executive Director, to attend to provide an update regarding the White Rock Museum and Archives Society. 

5.2

PETITIONS

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS

6.1.a

MLA TREVOR HALFORD

Trevor Halford, MLA, to attend to discuss partnerships and support between the City and the MLA's office.

6.2

CORPORATE REPORTS

6.2.a

SPECIAL EVENTS 2023

Corporate report dated January 30, 2023 from the Manager of Cultural Development titled "2023 Proposed Special Events".

• RECOMMENDATION

  THAT Council:

  1. Receive for information the corporate report dated January 30, 2023, from the Manager, Cultural Development, Recreation & Culture, titled “Special Events 2023” containing a list of the 2022 Special Events and a list of the returning B and C Level events for 2023;
     
     
  2. Direct staff to advise:
     
     
     1. the Applicant, White Rock Events Society, regarding the Sculpture Competition, that the proposal does not fall under a Special Event Category and advise them to follow up with the Director of Engineering and Municipal Operations to provide Council with a progress update in the coming months;
        
        
     2. the Applicant, Sheila’s Catering regarding the Charcuterie on the Pier application, that the city requires more information about this Peace Arch Hospital fundraiser before it can be given recommendation consideration;
        
        
     3. the Applicant, White Rock Events Society, Sea Festival application that the city will continue to organize the Sea Festival as an A level event;
        
        
     4. the Applicant, White Rock Lights Society, regarding the supplement to “Bright Walk” application that:
         
        
        1. the city will continue to organize the Bright Walk in White Rock light-up event as an A level event, and
        2. the city will continue to manage and install seasonal light displays as a city managed project led by the Engineering and Municipal Operations Department.

6.2.b

HEALTHY COMMUNITY GRANT APPLICATION

Corporate report dated January 30, 2023 from the Manager of Community Recreation titled "Healthy Community Grant Application".

• RECOMMENDATION

  THAT Council endorse the city’s application for a Peace Arch Hospital Foundation Healthy Community Grant to purchase new cardio equipment for the Horst & Emmy Warner Centre for Active Living and provide a letter of support to be submitted with the grant application.

6.2.c

UBCM GRANT APPLICATION FOR EMERGENCY SUPPORT SERVICES MODERNIZATION

Corporate report dated January 30, 2023 from the Manager of Community Recreation titled "UBCM Grant Application for Emergency Support Services Modernization".

• RECOMMENDATION

  THAT Council endorse the City of White Rock’s UBCM Emergency Support Services 2023 Grant Application.

6.2.d

REVIEW OF ADVISORY DESIGN PANEL TERMS OF REFERENCE AND SUBMISSIONS CHECKLIST

Corporate report dated January 30, 2023 from the Director of Planning and Development Services titled "Review of Advisory Design Panel Terms of Reference and Submissions Checklist".

• RECOMMENDATION

  THAT Council:

  1. Repeals the Advisory Design Panel Terms of Reference and Submissions Checklist 2021 and replaces it with “the Advisory Design Panel Terms of Reference and Submissions Checklist 2023,” as attached to this corporate report; and
  2. Directs staff to implement the changes.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

STANDING AND SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following standing and select committee meeting minutes as circulated:

  • Finance and Audit Committee, January 16, 2023

7.2

STANDING AND SELECT COMMITTEE RECOMMENDATIONS

7.2.a

LAND USE AND PLANNING COMMITTEE (COUNCILLOR TREVELYAN, CHAIRPERSON)

Note: The following recommendations were discussed at the Land Use and Planning Committee held earlier in the evening. Council may consider the following recommendations at this time, or may defer to a future meeting.

7.2.a.a

DEVELOPMENT VARIANCE PERMIT NO. 448 - 1122 VIDAL STREET (DVP 22-007)

• RECOMMENDATION

  THAT Council:

  1. Direct Planning staff to obtain public input through a public meeting, with notice given in accordance with the requirements of the City’s Planning Procedures Bylaw and the Local Government Act; and
  2. Following the public meeting, Council will consider Development Variance Permit No. 448.

7.2.a.b

DEVELOPMENT VARIANCE PERMIT NO. 449 - 13836 MARINE DRIVE (DVP 22-026)

• RECOMMENDATION

  THAT Council:

  1. Direct Planning staff to obtain public input through a public meeting, with notice given in accordance with the City’s Planning Procedures Bylaw and the Local Government Act; and
  2. Following the public meeting, Council will consider Development Variance Permit No. 449.

8.

BYLAWS AND PERMITS

8.1

BYLAWS

8.1.a

BYLAW 2451: WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (RS-1 ZONE TO RT-1 ZONE, 15495 OXENHAM AVENUE) BYLAW, 2022, NO. 2451

Bylaw 2451 - A bylaw to amend the White Rock Zoning Bylaw to allow for the construction of a duplex at 15495 Oxenham Avenue.

Note: The following bylaw was discussed at the Land Use and Planning Committee held earlier in the evening. Council may consider the following recommendation at this time, or may defer to a future meeting.

• RECOMMENDATION #1

  THAT Council give first and second readings to “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-1 Zone to RT-1 Zone, 15495 Oxenham Avenue) Bylaw, 2022, No. 2451”.

• RECOMMENDATION #2

  THAT Council direct staff to schedule the public hearing for “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-1 Zone to RT-1 Zone, 15495 Oxenham Avenue) Bylaw, 2022, No. 2451;” subject to the following conditions being addressed by the applicant:

  1. 1. Submit an updated Project Arborist report and revised architectural and landscape plans identifying the Tree Retention Plan for #806 to staff for review and preliminary approval; and
     2. Submit a revised site and landscape plan with an alternate pedestrian walkway location to staff for review.
• RECOMMENDATION #3

  THAT Council direct staff to address the following conditions before bringing “White Rock Zoning Bylaw, 2012, No. 2000, Amendment (RS-1 Zone to RT-1 Zone, 15495 Oxenham Avenue) Bylaw, 2022, No. 2451” back for consideration of final adoption:

  
  a)    Ensure that all engineering requirements and issues, and the execution of a Works and Servicing Agreement, are addressed to the satisfaction of the Director of Engineering and Municipal Operations;
  b)    Registration of a Section No. 219 Covenant to restrict basement suites;
  c)    Ensure that all matters pertaining to tree protection and retention are addressed to the satisfaction of the Director of Planning and Development Services;
  d)    Confirm and ensure the recommendations of the final arborist report, approved by the Director of Planning and Development Services and, more specifically, the city’s Arboricultural Technician, are implemented and maintained through future demolition and construction activities; 
  e)    Obtain a Tree Management Permit as required by the “White Rock Tree Protection Bylaw, 2021, No. 2407,” as amended; and
  f)    Complete the demolition of the existing dwelling to the satisfaction of the Director of Planning and Development Services.

   

8.1.b

BYLAW 2440: WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (RS-2-877 KENT STREET) BYLAW, 2022, NO. 2440

Bylaw 2440 - A bylaw to amend the White Rock zoning bylaw to permit the subdivision of the 20.12 metre wide lot into two 10.06 metre wide lots to construct two new single-family dwellings. Bylaw 2440 received first and second reading on September 20, 2022 and a public hearing was held earlier in the evening. The Bylaw is on the agenda for consideration of third reading at this time.

Note: Bylaw 2440 was the subject of a public hearing held earlier in the evening. Council may consider the following recommendation at this time, or may defer it to the next scheduled Council meeting.

• RECOMMENDATION

  THAT Council gives third reading to "White Rock Zoning Bylaw, 2012,
  No. 2000, Amendment (RS-2 - 877 Kent Street) Bylaw, 2022, No. 2440."

8.1.c

BYLAW 2373: WHITE ROCK ZONING BYLAW, 2012, NO. 2000, AMENDMENT (CD65-14401 SUNSET DRIVE) BYLAW, 2020, NO. 2373

Bylaw 2373 - A bylaw to amend the Zoning Bylaw by adding to the Table of Contents for Schedule B (Comprehensive Development Zones CD-65) and by adding to Schedule "2" Schedule B (Comprehensive Development Zones CD-65), 14401 Sunset Drive.  This item was presented for consideration of first and second reading at the February 8, 2021 regular Council meeting, Public Hearing was held March 1, 2021 and third reading was given on March 8, 2021. The bylaw is on the agenda for consideration of final reading at this time.

Note: Due to this being an application that has been in process since the previous Council the Director of Planning and Development Services will provide an overview of the application and bylaw prior to Council consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading for “White Rock Zoning Bylaw, 2012,
  No. 2000, Amendment (CD-65 – 14401 Sunset Drive) Bylaw, 2020, No. 2373”.

8.1.d

BYLAW 2453 - WATER SERVICES BYLAW, 2015, NO. 2117, AMENDMENT NO. 12, 2023, NO. 2453

Bylaw 2453 - A bylaw to amend the Water Services Bylaw to move into phase two of a four phase water rate structure. Bylaw 2453 was given first, second and third readings on January 16, 2023 and is on the agenda for consideration of final reading.

• RECOMMENDATION

  THAT Council give final reading to "Water Services Bylaw, 2015, No. 2117, Amendment No. 12, 2023, No. 2453".

8.2

PERMITS

None

9.

CORRESPONDENCE

9.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

Note: Council may wish to refer this matter to staff for consideration and response.

• RECOMMENDATION

  THAT Council receive correspondence Items 9.1.a  - 9.1.b as circulated.

9.1.a

2023 LOWER MAINLAND LOCAL GOVERNMENT ASSOCIATION CONFERENCE CALL FOR RESOLUTIONS

Information received from the Lower Mainland Local Government Association (LMLGA) regarding the call for local government resolutions to be considered at the May 3 - 5, 2023 Annual Conference.  The deadline for resolutions is Friday, March 3, 2023.

Each resolution:

• must be regional in nature and relevant to other local governments within the LMLGA rather than specific to a single member local government; and
• must include a separate backgrounder that is a maximum of two (2) pages and specific to a single resolution.  
  
  The information provided includes further details in regard to guidelines that must be adhered to.  

• RECOMMENDATION FOR CONSIDERATION

  THAT Council defer discussion for resolution topics to the
  February 13, 2023 regular Council meeting.

9.1.b

WORLD INTERFAITH HARMONY WEEK - SURREY INTERFAITH COUNCIL

Note: Council Policy No. 109 notes that the City of White Rock does not make official proclamations. Item 9.1.b has been included under correspondence for public information purposes only.

Correspondence dated January 19, 2023 from Jonquil Hallgate, Chair, Surrey Interfaith Council informing of World Interfaith Harmony Week taking place February 1 -7.

10.

MAYOR AND COUNCILLOR REPORTS

10.1

MAYOR’S REPORT

10.2

COUNCILLORS REPORTS

11.

MOTIONS AND NOTICES OF MOTION

11.1

MOTIONS

11.1.a

COMMUNITY GARDEN AT HOGG PARK

Councillor Trevelyan provided the following Motion for consideration at this time:  

• RECOMMENDATION

  THAT Council request staff provide a corporate report to outline the cost and feasibility of installing a community garden in the unused sunny western portion of Hogg Park including benches and a table in the stone enclave by the palm tree for consideration.  

11.1.b

REQUEST FOR PROPOSAL FOR BUILDING OFFICIAL SERVICES

Councillor Klassen provided the following Motion for consideration at this time:  

• RECOMMENDATION

  That Council direct staff to issue a Request for Proposal (RFP) for temporary contracted Building Official services to assist staff with building permit application reviews in all application streams in order to reduce the current building permit backlog.  

11.1.c

WATERFRONT BUSINESS EMPLOYEE PARKNG DESIGNATION

Councillor Trevelyan provided the following Motion for consideration at this time:  

• RECOMMENDATION

  THAT Council request staff to provide a corporate report on the feasibility of designating the top floor of the parade as a waterfront business employee only parking location, to be used exclusively by waterfront business employees paying for a special business employee parking pass. 

11.2

NOTICES OF MOTION

12.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

13.

OTHER BUSINESS

14.

CONCLUSION OF THE JANUARY 30, 2022 REGULAR COUNCIL MEETING