The Corporation of the
CITY OF WHITE ROCK

Regular Council Meeting
AGENDA

Monday, January 29, 2024 at 4:00 P.m. - 6:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

T. Arthur, Director of Corporate Administration

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1.

CALL MEETING TO ORDER

1.1

FIRST NATIONS LAND ACKNOWLEDGEMENT

We would like to recognize that we are standing/working/meeting on the traditional unceded territory of the Semiahmoo First Nation, and also wish to acknowledge the broader territory of the Coast Salish Peoples.

2.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the agenda for its regular meeting scheduled for January 29, 2024 as circulated.

3.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Corporation of the City of White Rock Council adopt the January 15, 2024 Regular Council meeting minutes as circulated.

4.

QUESTION AND ANSWER PERIOD (15 MINUTES / 2 MINUTES PER SPEAKER)

Question and Answer Period will be taking place both in person at the meeting, as well as electronically through email. 

If you wish to have your question submitted electronically you may forward questions and comments to Mayor and Council by emailing [email protected] with Question and Answer Period noted in the subject line.

As of 8:30 a.m., January 24, 2024, there were no Question and Answer period submissions received.

Note: There are to be no questions or comments on a matter that will be the subject of a public hearing (time between the public hearing and final consideration of the bylaw).

• RECOMMENDATION

  THAT Council receive for information the correspondence submitted for Question and Answer Period by noon (12:00 p.m.) January 29, 2024, including “On-Table” information provided with staff responses that are available at the time.

4.1

CHAIRPERSON CALLS FOR SPEAKERS TO QUESTION AND ANSWER PERIOD

5.

DELEGATIONS AND PETITIONS

5.1

DELEGATIONS (5 MINUTES)

5.1.a

SACHIN LATTI - MENTAL HEALTH AWARENESS AND COMMUNITY ENGAGEMENT

Sachin Latti, community member, to attend to discuss mental health awareness and community engagement.

5.1.b

SUSAN BAINS - ADVOCACY PROJECT: ACCESSIBLE AND INCLUSIVE PIER

Susan Bains, community member, to attend to discuss the Advocacy Project: Accessible and Inclusive Pier, including a request to have a permanent mat placed at the waterfront to provide accessible and inclusive access.

5.2

PETITIONS

None

6.

PRESENTATIONS AND CORPORATE REPORTS

6.1

PRESENTATIONS (10 MINUTES)

None

6.2

CORPORATE REPORTS

6.2.a

ASSET RETIREMENT OBLIGATIONS POLICY

Corporate report dated January 29, 2024 from the Director of Financial Services titled "Asset Retirement Obligations Policy".

Note: Asset Retirement Obligations Policy No. 326 is on the agenda for consideration under Item 8.1.

• RECOMMENDATION

  THAT Council receive for information the January 29, 2024 corporate report from the Director of Financial Services, titled “Asset Retirement Obligations Policy”.

6.2.b

2024 PROPERTY TAX INCREASE UPDATE

Corporate report dated January 29, 2024 from the Director of Financial Services titled "2024 Property Tax Increase Update".

• RECOMMENDATION

  THAT Council receive the January 29, 2024, corporate report from the Director of Financial Services, titled “2024 Property Tax Increase Update” for Council’s consideration following the discussions and Council’s direction to staff at its regular meeting on January 15, 2024.

6.2.c

2024 - 2028 FINANCIAL PLAN COMMENTS 

Corporate report dated January 29, 2024 from the Director of Financial Services titled "2024 - 2028 Financial Plan Comments". 

Note: This corporate report will be provided On-Table in order to provide the up-to-date submissions / information submitted from the online survey. 

Note: Mayor and Council will provide a further opportunity at this time for in person public comments regarding the 2024 - 2028 Financial Plan.

6.2.d

UPDATE ON RECENT PROVINCIAL HOUSING INITIATIVES AND REGULATION REQUIREMENTS

Corporate report dated January 29, 2024 from the Director of Planning and Development Services titled "Update on Recent Provincial Housing Initiatives and Regulation Requirements".

• RECOMMENDATION

  THAT Council receive the Corporate report, titled “Update on Recent Provincial Housing Initiatives and Regulation Requirements,” dated January 29, 2024, from the Director of Planning and Development, for information.

6.2.e

TEMPORARY OFFICE AND COUNCIL CHAMBER OPTIONS

Corporate report dated January 29, 2024 from the Director of Engineering and Municipal Operations titled "Temporary Office and Council Chamber Options".

• RECOMMENDATION

  THAT Council:

  1. Approve Option A “Relocate Council Chambers to Annex and Construct Offices in Vacated Space”; and
     
  2. Authorize staff to proceed with the renovations once the Financial Plan is approved.

7.

MINUTES AND RECOMMENDATIONS OF COMMITTEES

7.1

SELECT COMMITTEE MINUTES

• RECOMMENDATION

  THAT Council receive for information the following committee meeting minutes as circulated:

  • Public Art and Culture Advisory Committee - January 11, 2024.

7.2

SELECT COMMITTEE RECOMMENDATIONS

7.2.a

PUBLIC ART AND CULTURE ADVISORY COMMITTEE (COUNCILLOR PARTRIDGE, CHAIRPERSON)

7.2.a.a

WHITE ROCK P'QUALS PROMENADE SCULPTURES COMPETITION

Note: A funding commitment needs to be addressed / considered should the City support the competition going forward including the expectation of the City purchasing the winning sculpture annually

• RECOMMENDATION

  THAT Council direct staff to bring forward a report outlining options to consider for supporting the sculpture competition going forward, including funding information, that would also address the request from White Rock Events Society for the City to purchase the winning sculpture annually.

7.2.a.b

PARADE FLOAT DESIGN FEEDBACK

• RECOMMENDATION

  THAT Council endorse the Reality / Pier Float design, as presented by David Rowland from Creatix Studio, and for staff to move forward with this design.

7.2.a.c

KOMAGATA MARU RECOGNITION

• RECOMMENDATION

  THAT Council direct staff to bring forward a report outlining potential options for the City to formally recognize the Komagata Maru incident.

7.2.a.d

JIM DAVIDSON MURAL PROPOSAL

• RECOMMENDATION

  THAT Council:

  • decline the mural proposal from artist, Jim Davidson; and,
  • direct staff to communicate to Mr. Davidson the appropriate procedures for future mural proposals, in accordance with the Public Art Policy.

7.2.a.e

GATEWAY SIGN WORKING GROUP UPDATE

Note:  An amendment to the Financial Plan would be required for the City's portion of $10,000 as this is not currently within the budget.  

• RECOMMENDATION

  THAT Council:

  • approve up to $10,000 to go towards improvements and upgrades for the existing White Rock sign at the south-west corner of Johnston Road and North Bluff Road, in collaboration with one of the owners (Mitch Evanish),* who will also put forward up to $10,000 for the project; and,
  • direct staff to bring forward a report outlining potential options for the project.

8.

POLICIES

8.1

ASSET RETIREMENT OBLIGATIONS POLICY NO. 326

Finance Policy No. 326, "Asset Retirement Obligations Policy", outlines the accounting treatment for asset retirement obligations so that users of the financial report can discern information about these assets and their end-of-life obligations.

Note: Asset Retirement Obligations Policy No. 326 was the subject of a corporate report under Item 6.2.a.

• RECOMMENDATION

  THAT Council endorse proposed Finance Policy No. 326 Asset Retirement Obligations as circulated and introduced as Item 6.2.a of this agenda.   

9.

BYLAWS AND PERMITS

9.1

BYLAWS

9.1.a

BYLAW 2492 - WHITE ROCK REVENUE ANTICIPATION BORROWING BYLAW, 2024, NO. 2492

Bylaw 2492 - A revenue anticipation bylaw providing for the borrowing of sums of money as may be required to meet the current lawful expenditures of the City. Bylaw 2492 received three (3) readings on January 15, 2024 and is on the agenda for consideration of final reading at this time.

• RECOMMENDATION

  THAT Council give final reading to "White Rock Revenue Anticipation Borrowing Bylaw, 2024, No. 2492".

9.1.b

BYLAW 2493 - COLLECTION, REMOVAL, DISPOSAL AND RECYCLING OF SOLID WASTE BYLAW 2015, NO. 2084, AMENDMENT NO. 11, 2024, NO. 2493

Bylaw 2493 - A bylaw to amend the Collection, Removal, Disposal and Recycling of Solid Waste Bylaw in relation to collection hours (between 7:30 a.m. and 7:00 p.m.). 

Note: This bylaw was adopted with a previous amendment at the January 15, 2024 Regular Council meeting. Following this meeting, a mistake was noticed on the bylaw, regarding collection hours. This amendment has been brought forward to correct the time to now be between 7:30 a.m. and 7:00 p.m. (rather than from 7:00 a.m.).  

• RECOMMENDATION

  THAT Council give first, second and third reading to "Collection, Removal, Disposal and Recycling of Solid Waste Bylaw 2015, No. 2084, Amendment No. 11, 2024, No. 2493".

9.2

PERMITS

None

10.

CORRESPONDENCE

10.1

CORRESPONDENCE - RECEIVED FOR INFORMATION

Note: Further action on the following correspondence items may be considered. Council may request that any item be brought forward for discussion, and may propose a motion of action on the matter.

• RECOMMENDATION

  THAT Council receive correspondence Item(s) 10.1.a - c as circulated. 

10.1.a

SHADOW MINISTER FOR MENTAL HEALTH AND SUICIDE PREVENTION - 988 POSTER DISPLAY

Correspondence dated January 9, 2024 from Todd Doherty, MP, Cariboo-Prince George and Shadow Minister for Mental Health and Suicide Prevention, requesting a motion of support to display the 3-digit suicide prevention hotline (988) poster in all municipal/City buildings. 

Draft Resolution for Consideration:

WHEREAS Canada has adopted 988, a National three-digit suicide and crisis hotline;

AND WHEREAS the City of White Rock recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help;

NOW THEREFORE BE lT RESOLVED THAT the City of White Rock continues to endorse the 988 crisis line initiative; and will display the 988 information poster in all municipal/City buildings.

10.1.b

CHANGE TO E-COMM BOARD OF DIRECTOR NOMINEE FOR CITIES OF LANGLEY, SURREY, TOWNSHIP OF LANGLEY, AND WHITE ROCK

Correspondence dated January 16, 2024, from the Township of Langley, requesting an updated resolution from Council to E-Comm endorsing a new appointment for the Township of Langley as their E-Comm Board Member designate.

• RECOMMENDATION FOR CONSIDERATION

  THAT Council endorse the updated appointment of Councillor Baillie as the E-Comm Board Member designate for the Township of Langley, for the remainder of the four (4) year term that began in 2023, effective immediately.

10.1.c

2024 LOWER MAINLAND LOCAL GOVERNMENT ASSOCIATION CONFERENCE CALL FOR RESOLUTIONS

Information received from the Lower Mainland Government Association (LMLGA) regarding the call for local government resolutions to be considered at the May 1-3, 2024 Annual Conference. The deadline for resolutions is Wednesday, February 28, 2024.

Each resolution:

• Must include a separate backgrounder that is a maximum of 2 pages and specific to a single resolution. Do not submit backgrounders for multiple resolutions. 
  The backgrounder may include links to other information sources and reports.
• Must be regional in nature and relevant to other local governments within the Lower Mainland LGA rather than specific to a single member government. 
•  The resolution must have at least one “whereas” clause and should not contain more than two "whereas" clauses. Each whereas clause must only have one sentence.

The information provided includes further details in regard to guidelines that must be adhered to.

Note:  This information was deferred from the January 15, 2024 Regular Council meeting to give Council time to consider should they want to bring forward any resolutions whereby the criteria would be fully addressed.  

11.

MAYOR AND COUNCILLOR REPORTS

11.1

MAYOR’S REPORT

11.2

COUNCILLORS REPORTS

12.

MOTIONS AND NOTICES OF MOTION

12.1

MOTIONS

12.2

NOTICES OF MOTION

13.

RELEASE OF ITEMS FROM CLOSED COUNCIL MEETINGS

14.

OTHER BUSINESS

15.

CONCLUSION OF THE JANUARY 29, 2024 REGULAR COUNCIL MEETING