The Corporation of the
CITY OF WHITE ROCK

Governance and Legislation Committee
AGENDA

Monday, May 31, 2021 at 5:00 P.m. - 7:00 P.m.

City Hall Council Chambers

15322 Buena Vista Avenue, White Rock, BC, V4B 1Y6

*Live Streaming/Telecast: Please note that all Committees, Task Forces, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca

 

The City of White Rock is committed to the health and safety of our community. In keeping with
Ministerial Order No. M192 from the Province of British Columbia, City Council meetings will take
place without the public in attendance at this time until further notice. 

 

T. Arthur, Director of Corporate Administration

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1.

CALL TO ORDER

Councillor Trevelyan, Chairperson

2.

MOTION TO CONDUCT GOVERNANCE AND LEGISLATION COMMITTEE MEETING WITHOUT THE PUBLIC IN ATTENDANCE

• RECOMMENDATION

  WHEREAS COVID-19 has been declared a global pandemic;

  WHEREAS the City of White Rock has been able to continue to provide the public access to the meetings through live streaming;

  WHEREAS holding public meetings in the City Hall Council Chambers, where all the audio/video equipment has been set up for the live streaming program, would not be possible without breaching physical distancing restrictions due to its size, and holding public meetings at the White Rock Community Centre would cause further financial impact to City Operations due to staffing resources and not enable live streaming;

  WHEREAS Ministerial Orders require an adopted motion in order to hold public meetings electronically, without members of the public present in person at the meeting;

  THEREFORE BE IT RESOLVED THAT the Governance and Legislation Committee (including all members of Council) authorizes the City of White Rock to hold the May 31, 2021 meeting to be video streamed and available on the City’s website, and without the public present in the Council Chambers.

3.

ADOPTION OF AGENDA

• RECOMMENDATION

  THAT the Governance and Legislation Committee adopt the agenda for

  May 31, 2021 as circulated.

4.

ADOPTION OF MINUTES

• RECOMMENDATION

  THAT the Governance and Legislation Committee adopt the April 26, 2021 meeting minutes as circulated.

5.

STATUS UPDATE OF COUNCIL'S TOP FIVE (5) PRIORITIES

Councillor Trevelyan requested this item be included on the agenda for discussion purposes:  The following be added to the Regular Agenda as a permanent item:  Status Update of Council's Top Five (5) Priorities. 

Note:  In order to accommodate this request the Order of Proceedings and Business for Council Agendas Council Policy 111 would need to be amended. 

6.

TERMS OF REFERENCE - FINANCIAL PLANNING POLICIES TASK FORCE

At the April 26, 2021 Regular Council meeting Council endorsed a recommendation for staff to bring forward a Terms of Reference for a Financial Planning Policies Task Force.   

• RECOMMENDATION

  THAT the Governance and Legislation Committee endorse Council Policy 171: Financial Planning Policies Task Force.

7.

TERMS OF REFERENCE - AT RISK AND VULNERABLE POPULATION TASK FORCE

Corporate report dated May 31, 2021 from the Director of Recreation and Culture titled "Term of Reference - At Risk and Vulnerable Population Task Force".

• RECOMMENDATION

  THAT the Governance and Legislation Committee endorse the draft Terms of Reference for the At Risk and Vulnerable Population Task Force to be forwarded to Council for their approval or amendment.

8.

COMMITTEE WORKPLAN TEMPLATE

At the April 7, 2021 Governance and Legislation Committee meeting it was noted that a template for the Advisory Body / Committee work plan would be beneficial.  

Committee work plan template, two (2) options provided for consideration.   

Once the work plan template is endorsed each Committee Chairperson and Vice Chairperson will bring forward items for Council consideration prior to going to the Advisory Body / Committee for their review.  This will ensure that Council's needs for the Advisory Body / Committee will be known to those appointed as soon as possible. 

9.

TERMS OF REFERENCE - SELECT COMMITTEES (COMMUNITY BASED ORGANIZATIONS TO BE INCLUDED)

Councillor Johanson requested this item be placed on the agenda for consideration and discussion.  Each Terms of Reference in accordance with Council direction have up to seven (7) appointed voting members.  At this time each Committee membership may be considered to include representation from community based organizations who are would attend as non-voting participants.  

• Arts and Cultural Advisory Committee
  (Chairperson Councillor Kristjanson - Vice Chairperson Councillor Manning)
  
• Economic Development Advisory Committee
  (Chairperson Councillor Fathers - Vice Chairperson Councillor Manning)
  
• Environmental Advisory Committee
  (Chairperson Councillor Johanson - Vice Chairperson Councillor Kristjanson)
  
• History and Heritage Advisory Committee
  (Chairperson Councillor Chesney - Vice Chairperson Councillor Trevelyan)
  
• Housing Advisory Committee
  (Chairperson Councillor Manning - Vice Chairperson Councillor Fathers)
• Public Art Advisory Committee
  (Chairperson Councillor Trevelyan - Vice Chairperson Councillor Chesney)
  

10.

POLICY REVIEW

10.1

Media Policy

Councillor Johanson requested Council Policy 134 be included on the agenda for discussion purposes.  

10.2

Communication Between Mayor and Council and Staff

Councillor Johanson requested Council Policy 119 be included on the agenda for discussion purposes.  

10.3

Lighting of the White Rock Pier and Memorial Park Architectural Features

Council Policy 168 

Note:  Introduction of a new policy and process in regard to lighting of the pier.

* Referred from April 26 Governance and Legislation Committee to be brought back with a Corporate report with further information

• RECOMMENDATION

  THAT the Governance and Legislative Committee recommend:

  1. Endorsement of Council Policy 168—Lighting of the White Rock Pier and Memorial Park Architectural Features, as circulated; and
     
     
  2. Approve funding of $6,000, plus applicable taxes, from the City’s contingency account to purchase technology to enable City staff to program the White Rock Pier and other Memorial Park lighting features from a central point.

11.

FUNDING FOR AFFORDABLE HOUSING

Councillor Manning requested this item be included on the agenda for discussion purposes:  Funding the Affordable Housing Fund with Community Amenity Contributions.

12.

ENCROACHMENTS

Councillor Manning requested this item be brought to the Committee for discussion. 

The Director of Engineering and Municipal Operations: staff continue to administer the Street and Traffic Bylaw provisions as per Council direction in November 2019. Specifically, we "administer the Street and Traffic Bylaw with respect to new encroachments as well as at the time of property redevelopment.".

13.

CONCLUSION OF THE MAY 31, 2021 GOVERNANCE AND LEGISLATION COMMITTEE MEETING